NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur - 413215

Phone: 0217 - 2252504 / 2252550 FAX: 0217 - 2252505

NOTICE INVITING TENDER (NIT)

FOR

“BALANCE WORKS OF ROAD UNDER SITE LEVELING AND INFRASTRUCTURE WORKS PACKAGE OF SOLAPUR STPP”

(Domestic Competitive Bidding)

NIT/BI No: 40049052

Date: 10.12.2015

1.0 Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station Tal South Solapur, Solapur - 413215, Maharashtra, a unit of NTPC Limited invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0 Brief Details:

	NIT Number / Bid	40049052
	Invitation Number
	Name of the work	Balance Works of Road under Site Leveling and
		Infrastructure Works Package of Solapur STPP
	Bidding System	Single stage, Two Envelope Bidding (e tendering -
		without Reverse Auction)
		Rs 4,500/- (Rupees Four Thousand Five Hundred only)
		Tender fee shall be submitted in the form of Demand
	Cost of Tender	Draft / Banker's cheque / Pay Order from any
	Document	Nationalized / Scheduled Bank drawn in favour of NTPC
	(TENDER FEE)	Limited, payable at Solapur or online using credit/debit
		card through the payment gateway at our SRM Site
		(https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbp
		start)
	Sale of Tender	From 10.12.2015, 08:00 hours to 31.12.2015, 23:59
	Document	hours
	Last date and time
	of tender	12.01.2016 up to 16:00 hours
	submission
	Techno-Commercial	12.01.2016 at 16:30 hours, after scrutiny of EMD
	Bid Opening Date	Envelope
	and Time
	Bid Security /	Rs 18,87,000 /- (Rupees Eighteen Lakh Eighty Seven
	Earnest Money
		Thousand only)
	Deposit (EMD)
	Acceptable form of	Demand Draft / Banker's cheque / Pay Order from any
	EMD	Nationalized / Scheduled Bank drawn in favour of NTPC

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	Limited, payable at Solapur OR Bank Guarantee as per
	prescribed format given in bid documents.
Estimated cost	Rs 849.04 Lakhs
Contract Period	Six (06) months
Reverse Auction	Not Applicable

3.0 Initial steps for participating in our E-tender is as per the table mentioned below:

Required Document for viewing our tender document

Before download / viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send DD to us directly, which should reach us at least two working days prior to Last Date of Tender Fee Payment.

1. Duly filled Annexure - 2 (format available in Guidelines to Bidders on the e-tender website / as given below) should reach us at least two working days prior to Last Date of Tender Fee Payment.

2. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send DD to us directly, which should reach us at least two working days prior to Last Date of Tender Fee Payment.

1. Duly filled Annexure - 1 (format available in Guidelines to Bidders on the e-tender website given below) and PAN card scanned / photo copy (Self Attested) along with the detailed address should reach us at least three working days prior to Last Date of Tender Fee Payment.

2. Before download / viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send DD to us directly, which should reach us at least three working days prior to Last Date of Tender Fee Payment.

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Note:

1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e- tender site SRM login site) directly through below mentioned address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).

2. Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For further details regarding this please visit the link “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.

4.0 Bid Security / EMD of requisite amount as per provisions of bidding documents shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. ANY BID NOT

ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

5.0a) Eligible MSME / Small Scale Industries registered for similar work with the National Small Scale Industries Corporation shall be exempted from payment of tender cost / Earnest Money Deposit. MSME / SSI units registered with Maharashtra State SSI are also entitled for exemption of EMD / Tender Cost. Such parties can send the request for Tender Documents along with copy of certificates self-attested.

b)MSME / Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) or Directorate of Industries, Maharashtra State shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / Maharashtra State Directorate of Industries.

c)Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (C&M) at the address given below at least seven working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.

6.0 BRIEF SCOPE OF WORK:

The scope of work under this contract shall cover the following items of work.

a.Priority area roads.

b.Village Diversion road outside plant boundary.

Any other work not covered above but required for successful completion of work as per directions of Engineer in charge.

7.0QUALIFYING REQUIREMENTS (QR) FOR BIDDERS

The bidders are required to fulfill the following:-

7.1The bidder should have executed Road works including bituminous work in last seven (07) years as on the date of bid opening in:

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a.Single contract of value not less than INR 755 Lacs.

OR

b.Two contracts of value not less than INR 472 Lacs each.

OR

c.Three contracts of value not less than INR 377 Lacs each.

The word “executed” means the bidder should have achieved the criteria specified in the above qualifying requirements within the preceding seven (07) years reckoned as on the last date notified for receipt of techno-commercial bids even if the contract has started earlier / or is not completed / closed.

7.2 Financial criteria:

7.2.1The average annual turnover of the Bidder in the preceding three (3) financial years as on the date of techno-commercial bid opening shall not be less than INR 943 Lac (Rupees Nine Crore Forty Three Lac only).

7.2.2In case the bidder does not satisfy the financial criteria, stipulated at Cl. 7.2.1 above on its own, it’s holding company would be required to meet the stipulated turnover requirements at Cl. 7.2.1 above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the holding company. In such an event, the bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the holding company, supported by Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

7.2.3The net worth of the Bidder as on the last day of the preceding financial year should not be less than 100% of the paid-up share capital. In case the Bidder meets the requirement of Net worth based on the strength of its Subsidiary(ies) and / or Holding Company and / or Subsidiaries of its Holding Companies, or as a Consortium / Joint Venture, wherever applicable, the Net worth of the bidder and its Subsidiary(ies) and / or Holding Company and /or Subsidiary(ies) of the Holding Company or as a Consortium / Joint Venture, in combined manner shall be calculated as follows:

Net worth (combined) = (X1 + X2 + X3) / (Y1 + Y2 + Y3) × 100

where X1, X2, X3 are individual Net worth which should not be less than 75% of their respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.

7.2.4In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder further furnishes the following documents in substantiation of its qualification.

(2.1.i) Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of the Holding Company.

(2.1.ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the unaudited unconsolidated financial statements form part of the Consolidated Annual Report of the company.

7.2.5In cases where audited results for the last financial year as on the date of techno-commercial bid opening are not available, the financial results certified

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by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on the date of Techno-commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters is not available.

NOTES:

i.Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

ii.Other income shall not be considered for arriving at annual turnover.

iii.Reference works executed by the applicant, as a member of Joint venture / Consortium / Associate can also be considered provided :

The allocation of scope of work between the partners of the Joint venture / Consortium / Associate is clearly defined in the executed Joint Venture agreement / consortium agreement / deed of joint undertaking and the applicant’s scope of work and break up of quantities executed by them as individual contribution in the Joint venture / Consortium / Associate, duly authenticated by the project authority, meet the relevant provisions of Qualifying Requirement.

iv.Reference work executed by a bidder as a sub-contractor may also be considered provided the certificate issued by main contractor is duly certified by project authority specifying the scope of work executed by the sub-contractor in support of the qualifying requirement.

8.0As a proof of meeting the qualifying requirements, scanned self-attested copies of the following documents will be required to be submitted / uploaded in the C- folder.

a)Award letter / Work Order with bill of quantities and proof of value of work executed as mentioned at (b) below

b)Documentary evidence issued by employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills).

c)“Up to date copies of Audited Financial Statements of last three financial years as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued” on standalone basis / or holding company (letter of undertaking from holding company to be submitted).

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d)The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from the employer as specified in the Qualifying requirements, the conditions of Qualifying Requirements (at 7 above) against which the credential is being submitted.

Original documents for verifications shall be produced as and when called for.

9.0 GENERAL REQUIREMENTS:

The scanned self – attested copies of the following documents shall also be submitted / uploaded by the bidders in C – Folder:

(a)Up to-date copy of latest Banker Solvency Certificate.

(b)Name and address (es) of the sole proprietor / partners / board of directors / chairman and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship / registration certificates.

(c)Copy of registration with Central Government / State Government / Public Sector Undertaking if any.

(d)Details of Manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.

(e)TIN Number, Sales Tax Registration Certificate, Works Tax Registration certificate, and Service Tax Registration Number.

(f)Copy of PF registration Number

(g)Copy of PAN Card.

(h)Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder

Original documents for verifications shall be produced as and when called

for.

10.0"Notwithstanding anything stated above, the Employer reserves the right to undertake· a physical assessment of the capacity and capabilities including financial capacity and capability of the Bidder / his Collaborator(s) / Associate(s) / Subsidiary(ies) / Group Company(ies) to perform the Contract, should the circumstances warrant such assessment in the overall interest of the Employer.

The physical assessment shall include but not be limited to the assessment of the office/facilities/banker's/reference works by the Employer. A negative determination of such assessment of capacity and capabilities may result in the rejection of the Bid.

11.0Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before downloading / buying the tender document online.

12.0Documents as a proof of meeting Qualifying Requirements shall be preferably uploaded online in our SRM Portal. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

13.0Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

Again, participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-

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responsive.

14.0TENDER SUBMISSION:

The bidders should submit their offer as per the following pattern:

a)EMD (Offline submission) & INTEGRITY PACT:

EMD of requisite amount in the prescribed form (or valid registration certificate from NSIC / Directorate of Industries, Maharashtra state, if applicable) shall be submitted in a sealed envelope. The envelope should be super-scribed as EMD ENVELOPE and the Bid Invitation / NIT number, date, Name of the work and Bid opening date (BOD) should be mentioned over it.

The Integrity Pact duly signed on all pages by the signatory authorized to sign the bid, shall also be sealed in a separate envelope entitled Annexure-X Integrity Pact.

The full name, postal address with telephone number of the bidder shall be written on left hand corner of the envelope.

b)TECHNICAL BID (Online submission): Technical (un-priced) Bid comprising of documents mentioned herein clauses 7.0, 8.0 and 9.0, duly filled information questionnaire and Forms and Certificates & other documents shall be strictly submitted / uploaded online in C - folder as per instructions provided in “Instruction to Bidder – e – procurement” and Bidder’s Manual / Guidelines available on NTPC E-tender website. Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details including catalogues / leaflets, if applicable.

However, documents which cannot be up - loaded on-line (like Annual Report, Order Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

Original documents for verifications shall be produced as and when called for.

The Technical Bid should not contain any price content entry. In case, the Techno- Commercial Bid is found to contain any price content, such bid shall be liable for rejection.

c)PRICE BID (Online submission): The Price Bid is to be submitted online through e- tendering mode only in Main Screen of Bid Invitation and shall comprise of following components:

(a)Item Data

The bidder shall fill up online in “Basic Price Conditions” field, the price data, against items mentioned in the Item Data in Main Screen of Bid Invitation. The other pricing conditions if provided in items may also be filled up at bidder’s option. The total bid price can be viewed through output preview tab.

(b)Attribute in General Data

The Attributes, if mentioned in General Data, requiring any confirmation/information are to ticked/filled up suitably.

(c) Conditions in General Data

Bidder at its option may give discount (on the prices filled up in Item Data) in “Header Discount” field provided in Conditions tab in General Data. Total bid price after header discount shall be reflected in output preview in Main Screen of Bid Invitation.

(d) Documents to be uploaded in Main Screen of Bid Invitation

The Bid Form (Price Bid) as per employers format, duly completed together with the attachments and price schedules shall be uploaded in General Data through 'Attachment' link provided in “Unprice Bid” tab.

Bidders may note that Price Bid together with Bid form and its attachment and price schedule should not be uploaded in C Folder.

Further, Price Bid should not contain any matter in respect of Technical and / or Commercial aspects other than the details specifically sought in the Price Bid. If the Technical/commercial matters indicated in Price Bid are found to be in contradiction

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with the details furnished in Techno-Commercial Bid, the details furnished in Techno-Commercial Bid shall prevail.

The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission.

15.0TENDER OPENING

Tenders shall be opened online as follows:

a)First Part of Opening:

EMD envelope (received offline) and Integrity Pact envelope will be opened on the time and day set for opening of respective tenders.

Technical Bid (QR documents / Technical offer) shall be opened online on the same day only of the bidders whose EMD / Bid Guarantee & Integrity Pact are found in line with our requirements as mentioned in the tender documents.

Note:

i.All the supporting documents should have at least certified / attested by the bidder.

ii.After opening of Technical bids (with acceptable EMD), the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Technical Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as and when called for.

iii.In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.

b)Second Part of Opening:

The price bids of only those parties shall be opened who are found qualified after evaluation of the first part bid for which separate intimation will be sent to such qualified bidders.

16.0NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

17.0 Tender documents are not transferable.

18.0In a tender, either the Indian agent on behalf of the Principal / OEM or Principal / OEM itself can bid but both cannot bid simultaneously for the same item / product in the same tender.

19.0If an agent submits bid on behalf of the Principal / OEM, the same agent shall not submit a bid on behalf of another Principal / OEM in the same tender for the same item / product.

20.0If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

21.0 NTPC shall not be responsible for any postal delay / loss / damage or non-

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delivery of EMD / Bid Security.

22.0Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents,

23.0Other terms and conditions of tender shall be as contained in Bid Documents for the subject tender.

24.0 Address for Communication

ADDITIONAL GENERAL MANAGER

(CONTRACTS & MATERIALS)

SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur – 413215, Maharshtra

PHONE: 0217 - 2252504 / 2252550 FAX: 0217 - 2252505 Email: rdjayawant@ntpc.co.in

Alternate Email: shobapattabhiraman@ntpc.co.in / bnarasimha@ntpc.co.in / yoosufameen@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart (or) www.ntpctender.com (or) www.ntpc.co.in

Annexure - 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier of NTPC, and interested in participating in E-tenders in NTPC please fill in the following:

Form A

New Vender {prospective)

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Name:_____________________________________________________________

Address:___________________________________________________________

__________________________________________________________________

__________________________________________________________________

State: _______________________	City: _____________________
Country: ______________________________
Pin: ____________________________________
Telephone No: ______________________		Mobile: ___________________
Fax Number: _________________________

Email ID: ______________________________________

PAN number: ______________________________________________

CST number: ______________________________________________

Excise Regn Number: ________________________________________

SSI Number: _______________________________________________

Contact Person's Name: ______________________________________

Designation: ____________________________________

Bid Invitation number interested in: _______________________

Annexure – 2

Request for Login ID on NTPC e-Tender

If you are already a supplier of NTPC, and interested in participating in E- tenders of NTPC, please fill in the following form:

Form B

For Existing Venders:

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Existing Vender Code with NTPC: _____________________________

Name:_____________________________________________________________

Address:___________________________________________________________

__________________________________________________________________

__________________________________________________________________

State: _______________________	City: _____________________
Country: ______________________________
Pin: ____________________________________
Telephone No: ______________________		Mobile: ___________________

Fax Number: _________________________

Email ID: ______________________________________

Contact Person's Name: ______________________________________

Designation: ____________________________________

Bid Invitation number interested in: _______________________

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