NTPC Limited
(A Government of India Enterprise)
EASTERN REGION-1 HEADQUARTERS, PATNA
NOTICE INVITING TENDER (NIT)
“Deployment of Mobile Health Clinic for a period of 3 years at North Karanpura Project”
(Domestic Competitive Bidding)
NIT No: ER-1HQ/C&M/40048990 Date : 08.12.2015
NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.
Brief Scope of Work & other Specific details : “Deployment of Mobile Health Clinic at North Karanpura Project "
Brief Details:
Bid Invitation No. |
40048990 |
NIT Date |
08.12.2015 |
Document Sale Commencement Date & Time |
08.12.2015, 10:00:00 |
Document Sale Close Date & Time |
06.01.2016, 23:50:00 |
Source IFB/ NIT |
Eastern Region-1 HeadQuarters, Patna |
Tender Transaction Type |
Open Tender Single stage Two Envelope |
Last Date and Time for Bid Submission |
14.01.2016, 17:30:00 |
Techno-Commercial Bid Opening Date & Time |
15.01.2016, 15:30:00 |
Cost of Bidding Document in INR |
Rs. 2250.00 (Rupees Two Thousand Two Hundred Fifty only) |
Bid Security / EMD in INR |
Rs. 208,000.00 (Indian Rupees Two Lakh Eight Thousand only). |
Reverse Auction |
Not Applicable |
Bid Security / EMD of Rs. 208,000.00 (Rupees Two Lakh Eight Thousand Only) is to be paid in the form of Bankers Cheque / Demand Draft drawn in favour of NTPC Limited, payable at Patna.
An irrevocable Bank Guarantee of any Nationalised or Scheduled Bank* in favour of NTPC Ltd., Patna as per NTPC pro-forma is also accepted as Bid Security / EMD. Pro-forma of the Bank Guarantee given in bid documents.* list of banks is given in tender documents.
4.1 Bid Security and Letter of Undertaking shall be submitted in a sealed envelope separately offline (by post/ by hand) latest by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and ‘Letter of Undertaking’ shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid.
EMD / Bid Security of inadequate-value / unacceptable form shall not be entertained and such bids shall not be opened.
Any document submitted by the agency in hard copy other than Bid Security / EMD and Letter of Undertaking before bid opening, may not be considered, except those bulk documents like Annual Reports, PO Copies, which are difficult to be uploaded.
A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at Patna or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least seven working days prior to Document Sale Close date alongwith duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.
Exemptions for MSME/ SSI/ NSIC Registered Companies:
MSME / Small Scale Industries registered for similar work with the National Small Scale Industries Corporation shall be exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with West Bengal State SSI are also entitled for exemption of EMD / Tender Cost. Such parties can send the request for Tender Documents along with copy of certificates self attested.
MSME / Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) or Directorate of Industries, West Bengal State shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / Karnataka State Directorate of Industries.
Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (CS) at the address given below at least seven working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.
Initial steps for participating in our E-tender is as per the table mentioned below:
Type of Vendor |
Required Document for viewing our tender document |
Vendors already having SRM Vendor Code and Password |
Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment. |
Vendors already having SAP Vendor Code, but does not have SRM login ID and Password |
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New Vendor neither having any vendor code in SAP nor any SRM login ID and Password |
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Note:
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)
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Qualifying Requirements:
The Bidder should have executed similar work within the preceding Seven (07) years prior to the date of Techno-Commercial bid opening with either of the following:
One work of value not less than Rs 83.06 lakhs.
OR
Two works of value not less than Rs 51.91 lakhs each.
OR
Three works of value not less than Rs 41.53 lakhs each
2.0 “Similar Work”, mentioned in clause 1.0, should mean deployment of Mobile Health Clinic with Doctor having minimum MBBS degree, Paramedical Staff on hiring basis along with mobile facility, pathological lab.
The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of Techno-commercial Bid opening, shall not be less than INR 34.61 Lakhs (Indian Rupees Thirty Four Lakhs and Sixty One Thousand only).
Note:
The work “executed” mentioned above means the bidder should have achieved the criteria specified above, even if the total contract is started earlier and/or is not completed/closed.
In case of orders under execution, the value of work executed till the date of opening of Techno-Commercial bid proposal as certified by the Client shall be considered.
While computing the annual turnover, other income shall not be considered.
In the cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing chartered accountant shall also be acceptable.
9.0 As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.
(i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below
Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organizations / Public Sector Enterprises.
“Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.
The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from Govt. / PSU / Organizations as specified in the Qualifying requirements, the conditions (9.1.0 (A), (B) or (C) and 9.3.0 of Qualifying Requirements against which the credential is being submitted may be indicated on the document.
Original documents for verifications shall be produced as and when called for.
The following documents shall also be submitted / uploaded by the bidders in C-Folder.
Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.
Copy of Power of Attorney of Authorized Signatory (if applicable)
The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.
Copy of Sales Tax registration, Service Tax registration, STCC/TIN, works tax Registration certificate.
Copy of PAN Card.
The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.
Copy of registration with Central Government / State Government / Public Sector Undertaking if any.
Details of manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.
Satisfactory evidence of authority / Power of attorney of the person signing on behalf of the bidder.
Bidders are requested / advised to check the qualifying requirements (QR) of the subject tender before downloading / buying the tender document online.
NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive and the price bid shall be returned to the bidder without being opened.
Issuance of Bidding Documents to any bidder or Participation in the tender by the Bidder shall not construe that bidder is considered qualified.
NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action. EMD only shall be returned without any additional financial liability to NTPC Limited.
Tender documents are not transferable.
If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.
NTPC shall not be responsible for any postal delay / loss / damage or non delivery EMD / Bid Security, Certificate on Important Conditions and Letter of Undertaking.
Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.
Other terms and conditions of tender shall be as contained in Bid Documents.
Address for Communication
AGM (C&M),
NTPC Limited,
Eastern Region-1 HeadQuarters, Patna
2nd Floor, LNJP Bhawan, Dak Bunglow Crossing
District- Patna - 800001. (BIHAR)
Phone: 0612 - 2234247 / 2227629.
Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
(or) www.ntpctender.com (or) www.ntpc.co.in
Package Incharge:- Sri Shrawan Kumar, AGM(C&M), ER-1HQ, Patna
Phone- (0612) 2227629/ email: skumar06@ntpc.co.in
Contract Coordinator: - Ms Rachana Meena, Dy Manager(C&M), ER-1HQ, Patna
Phone: (0612) 2234391 email: rachanameena@ntpc.co.in
DETAILS TO BE FURNISHED FOR VENDOR CODIFICATION
Mandate form (EFT FORM) duly filled and signed by the bankers in the format as enclosed in Annexure 1.
Copy of cancelled cheque showing the details of the bankers and IFSC code on the cheque leaf (Cheque leaf should be from the same bank from where the mandate form has been signed and should be of the account holder, who will be the vendor under whose name vendor code is to be generated)
Copy of PAN card of the owner/ company. In case, owner’s PAN card is being given, a certificate on the letterhead should be given indicating that the proprietor of the company is the person on whose name PAN card is given and the Income Tax returns are filed with the PAN number given.
Copy of VAT registration certificate
Copy of Service Tax Registration
Copy of registration with PF authorities if registered
Company registration certificate copy
Detailed profile of the company with details of important contract/ order execution
Copy of partnership deed if it is a partnership company. Copy of memorandum of association and article of association in case of a Limited Company.
INDICATIVE CERTIFICATE FROM THE PROPRIETOR TO BE GIVEN ON THE LETTER HEAD OF THE FIRM:
CERTIFICATE
THIS IS TO CERTIFY THAT I, “____(NAME OF THE PROPRIETOR)______” AM THE PROPRIETOR OF THE FIRM, “__________(Name of the firm) _____” AND ALL THE IT RETURNS OF THIS FIRM IS BEING FILED AGAINST PAN NO “_____ (PAN NO OF THE PROPRIETOR) _____”, WHICH IS IN MY NAME. I, AS THE PROPRIETOR, AM RESPOSIBLE FOR ALL THE TAX RETURNS AGAINST THE FIRM.
# - To be filled by new vendor (Prospective) who is not yet a supplier of NTPC and interested in participating in tendering process in NTPC.
ANNEXURE 1
MANDATE FORM/ EFT FORM
(TO BE RETURNED TO NTPC Limited, ER-1HQ, PATNA, duly filled & signed along with cancelled cheque)
To
NTPC Limited
Eastern Region-1 Headquarters, Patna,
2nd Floor, LNJP Bhawan, Dakbunglow Chowk
Patna – 800001 (Bihar)
ATTN: AGM (F&A)
Dear Sir,
REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.
We hereby authorize NTPC limited, ER-1HQ, Patna to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:
(TO BE FILLED IN CAPITAL LETTERS. USE OF BLACK INK IS ADVISED)
1.NAME OF THE BENEFICIARY
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2.ADDRESS
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Pin Code |
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3.TELEPHONE NO.(WITH STD CODE)
Land Line |
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Mobile |
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4.BANK PARTICULARS
A).BANK NAME AND ADDRESS:
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Pin code |
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B). BANK TELEPHONE NO (WITH STD CODE)
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C). RTGS/NEFT/IFSC CODE :
D). BRANCH CODE NO :
E) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)
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F) BENEFICIARYS BANK ACCOUNT NUMBER:
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G) BANK ACCOUNT TYPE (TICK THE CORRECT ONE)
SAVINGS |
CURRENT |
LOAN |
CASH CREDIT |
OTHERS |
H). E-MAIL address of the beneficiary (for intimating regarding release of payments:
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I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.
SIGNATURE(S) OF BENEFICIARY(S)
DATE
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BANK CERTIFICATION:
It is certified that above mentioned beneficiary(s) holds a bank account no. ____________ _____________________________ with our branch and the Bank particulars mentioned above are correct.
SIGNATURE OF AUTHORISED SIGNATORY:
AUTHORISATION NUMBER:
Date: |
Name
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OFFICIAL STAMP
DETAILS REQUIRED FROM VENDORS/ CONTRACTORS FOR
E-PROCUREMENT/ E-TENDERING
In NTPC, all transactions are through ERP. In line with this, tendering process will also be done through ERP system in e- procurement (e-tendering) mode. As you are well aware e-tendering will make the system more transparent, hassle free and comfortable to all concerned. You may visit our following websites for getting all the details, FAQs (Frequently Asked Questions), and other details of e-tendering process.
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
http://www.ntpctender.com – and use the link “Click here to visit e-tender site”
Basic requirements of vendor/ contractors for e-procurement in NTPC:
The vendor/ contractor should have vendor code of NTPC for which details to be submitted in Form A. If you are already having a vendor code created in NTPC, these details need not be provided again.
Bidder should have e-mail ID for the person who will be doing transactions for e-procurement. It may be noted that the person shall be responsible for filling all the details in the e-tendering including the prices for bidding. Hence, this e-mail ID should be given with due care.
There should be internet connectivity preferably with broad band connectivity.
Class III Digital Certificate as per Indian IT Act from any of the certifying agencies.
(It may be noted that the class III digital certificates are used in e-tendering of various govt. agencies like PWD/ State electricity board etc. and if you are already using digital certificate for this purpose, same can be used for NTPC e-procurement also).
Some of these agency details are available in following web sites:
Suitable training, if necessary will be given to the contractors for their e-bidding by NTPC
You are requested to fulfill the process of participating in the e-tendering as above and arrange to send the duly filled in Form B to enable us to keep you under e-tendering/ e-procurement list of vendors. It may be noted that in case you are not furnishing these details, we may not be in a position to consider you for e-tendering/ e-procurement cases.
In case you need any clarifications in this regard, you may contact:
1 |
Shri. Shrawan Kumar, Addl. General Manager (C&M) |
Ph: (0612) 2227629 |
2 |
Ms Rachana Meena, Dy Manager (C&M) |
Ph : 0612-2234391 |
Form A : (New prospective Vendors) |
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Request for Login ID on NTPC e-Tender. |
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If you are not a supplier of NTPC, and interested in participating in e-Tenders in NTPC, please fill in the following :
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Vendor details |
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1 |
Name of Vendor: |
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2 |
Vendors Mail ID: |
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Address: |
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City: |
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State: |
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Country: |
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Pin: |
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8 |
Telephone NO |
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9 |
Fax Number: |
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Vendors Banker details |
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1 |
Bankers Name |
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2 |
Account Number |
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3 |
Branch |
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4 |
Bankers Address |
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Vendors Statutory Details |
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1 |
PAN Number |
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2 |
CST Number |
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3 |
Excise Registration no |
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4 |
SSI Number |
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6 |
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Vendors Contact details |
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Contact person |
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Designation |
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3 |
Mail ID |
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Bid Invitation Details |
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1 |
Bid invitation no interested in |
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2 |
DD details as tender fee |
Issuing bank |
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DD no & Date |
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Amount |
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Valid up to |
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Note : Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the NIT/Bid Invitation along with the DD of required amount towards cost of bid documents (in case of Open Tender only). Vendors registered with NSIC and SSI units of the respective state are exempted from payment of Tender fee for open tenders, for limited tenders no tender fee is required.
DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.
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Signature |
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Name |
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Name of Company/ Firm with Seal |
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Date |
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Form B : ( for Existing Vendors) |
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Request for Login ID on NTPC e-Tender. |
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If you are already a supplier of NTPC, and interested in participating in e-Tenders of NTPC, please fill in the following form :
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1 |
Existing Vendor code with NTPC - PRE - ERP |
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2 |
Existing Vendor code with NTPC - POST – ERP |
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Vendor details |
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Name of Vendor: |
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Vendors Mail ID: |
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Vendors Contact details |
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Contact person |
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Designation |
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3 |
Mail ID |
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Bid Invitation Details |
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1 |
Bid invitation no interested in |
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DD details as tender fee |
Issuing bank |
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3 |
DD no & Date |
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4. Valid up to |
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5 |
Amount |
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Vendor details ( ONLY IN CASE OF CHANGE ) |
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Name of Vendor: |
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Vendors Mail ID: |
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Address: |
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City: |
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5. State: |
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Country: |
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7. Pin: |
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8 |
Telephone NO |
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9. Fax Number: |
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Vendors Banker details |
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1 |
Bankers Name |
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Account Number |
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3. Branch |
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4 |
Bankers Address |
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Vendors Statutory Details |
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PAN Number |
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2 |
CST Number |
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3 |
Excise Registration no |
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4 |
SSI Number |
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Note : Please download the form. Please tick the appropriate box in front of vender code to indicate whether the vendor code given is Pre-ERP or Post ERP. For Open Tenders, Tender fee (i.e. cost of bid documents) can be paid through DD or payment Gateway. In case the payment is opted through DD, it should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation. Vendors registered with NSIC and SSI units of the respective state are exempted from payment of Tender fee for Open Tender, for limited tenders no payment is required. Request for User ID & Password may be sent through E-mail or manually to the Package in charge / Contact person as mentioned in the NIT/Bid Invitation. |
Signature |
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Name |
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Name of Company/ Firm with Seal |
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Date |
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Bid Document No.- ER-1HQ/C&M/40048990