Created by BCL easyConverter SDK 3 (HTML Version)

NPGC PVT LIMITED

(A joint venture of NTPC Ltd & BSPGC Ltd)

INVITATION FOR BIDS (IFB)

FOR

Deployment of Vehicles on Hire for NPGC, Aurangabad, Bihar

(Domestic Competitive Bidding)

IFB No.: 0370-1516-CO-HRD-00422

Date: 04.12.2015

1.NPGC invites off-line bids on Single Stage Single Envelope bidding system from eligible bidders for above said work as per the Scope of Work briefly mentioned hereinafter.

2.BRIEF SCOPE OF WORK:

Fixation of rates and deployment of Hard Top Jeeps (12 hrs & 24 hrs. duty for NPGC and 24 hrs. duty for CISF) at NSTPP Site, Aurangabad, Bihar with competent Driver(s). The deployment shall be as per tendered conditions and Conditions of Contract for Deployment of Vehicles for NPGC, enclosed herein.

3.BENEFITS/EXEMPTION TO SUPPLIES: NIL

4.Detailed specification, scope of work and terms & conditions are given in the bidding documents, which are available for examination and sale at the address given below and as per the following schedule:

Bid Invitation No./NIT No.	0370-1516-CO-HRD-00422

NIT Date	04.12.2015

Document Sale Commencement Date & Time	04.12.2015, 10:00:00 hrs

Document Sale Closing Date & Time	22.12.2015.2015, 17:30:00 hrs

Source IFB/ NIT	Nabinagar Power Generating Co. Pvt. Ltd.

Source of Funding	Own resources

Contract Classification	Service Contract

Last Date and Time for Bid Submission	29.12.2015,	15:00:00

BID Opening Date & Time	29.12.2015,	15:30:00 AM

Cost of Bidding Documents in INR	Not Applicable

Bid Security / EMD in INR	Rs. 15,000/- per Vehicle

	For 12 Hrs duty at NPGC:- 05;
Tentative nos. of Vehicles to be Deployed	For 24 Hrs duty at NPGC:- 03;
	For 24 Hrs duty for CISF:- 01
Pre-bid Conference	Not applicable

Last date for Queries	07 days prior Technical Bid Opening

5. Bid Security / EMD is to be paid in the form of Bankers Cheque / Demand Draft drawn in favour of “Nabinagar Power Generating Co. Pvt. Ltd.” Payable at Majhiawan/Barun/Aurangabad, DISTRICT:

Aurangabad, Bihar

6.Documents submitted by the Bidders should be clearly readable /comprehensible. NPGC reserves the right to discard incomplete/insufficient/unreadable documents and evaluate tenders on the basis of balance documents available with the bid which are comprehensible, relevant & acceptable.

7.NPGC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action. EMD only shall be returned without any additional financial liability to NPGC.

8.Tender documents are not transferable.

9.If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

10.NPGC shall not be responsible for any postal delay / loss / damage of Bid or non delivery of EMD / Bid Security.

11.Other terms and conditions of tender shall be as contained in Bid Documents.

12.Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted and opened at the address given below in the presence of bidder’s representatives who choose to attend the bid opening.

13.Address for communication:

AGM(C&M)/DM(C&M)/AM(C&M)

Nabinagar Power Generating Company Private Limited Nabinagar Super Thermal Power Project Site Office Sivanpur, P.O - Ankorha RS

Distt: Aurangabad, BIHAR. PIN – 824303

Mobile : +91 9771440802(Mukesh Kumar) / +91 7781005839(Vikash Kumar) Emails : mukeshciv2k5@gmail.com , vikashkumar11@ntpc.co.in

chattopadhyay.subhasish@rediffmail.com , adeepu.npgc@yahoo.com

Websites : www.ntpctender.com , www.ntpc.co.in

NPGC PVT LIMITED

(A joint venture of NTPC Ltd & BSPGC Ltd)

INSTRUCTION TO BIDDERS

BIDDERS (TENDERERS) are requested to read the following instructions carefully & comply the same.

1.Vehicles to be provided must be registered in the name of the bidder only. No power of attorney shall be entertained.

2.Bidders are requested to fill the bids separately for 12 Hrs for NPGC, 24 Hrs duty for NPGC & 24 Hrs duty for CISF.

3.Bidders providing new vehicles must submit “LETTER OF UNDERTAKING” on non-judicial stamp paper of appropriate value (₹ 100) as per Performa enclosed. In case, bidder fails to provide the same, bid shall be liable to be rejected.

4.Bidder must fill and submit “Declaration”, “Vendor’s Details” and “Statement of Deviation” complete in all respect along with the Tender. Tenders with incomplete information are liable to be rejected.

5.One Bidder shall be allowed to supply maximum of two vehicles, including any running vehicle in NPGC. If any party has already supplied two nos. of vehicles to NPGC, their bid shall not be eligible for award of contract. In case, sufficient no. of eligible individual bidders are available to provide the vehicles as per our requirement, one bidder shall be allowed only one vehicle for award of contract, exclusive of any running vehicles in NPGC.

6.Contractors who have either withdrawn their vehicles during contract period or whose contracts were terminated during the last two years reckoned from the date of first BOD shall neither be eligible to participate in NPGC tenders nor be considered for award of vehicle deployment contracts.

7.Bidders bidding for more than one category of deployment shall mention their order of preference among categories against the BOQ/SOQ items (as 1st, 2nd or 3rd). In case, preferences are not mentioned in the BoQ, NPGC shall evaluate the Bid considering the said bidder’s preference in the order of categories as provided in the BoQ.

8.Bidder must sign each and every page of the enclosed tender document and submit the same in sealed envelope, superscribing the NIT No, Duty of Hours for Deployment, Bid opening date and EMD particulars.

9.EMD of Rs. 15000/- should be submitted in a separate envelope, super scribing NIT No, Bid Opening Date and EMD particulars. In case, bidders are interested to bid for more than one vehicle, they shall submit a

separate second bid, alongwith applicable EMD.

10. Bid Security / EMD shall be paid in the form of Bankers Cheque / Demand Draft drawn in favour of “Nabinagar Power Generating Co. Pvt. Ltd.” Payable at Majhiawan/Barun/Aurangabad, DISTRICT:

Aurangabad, Bihar

11.No interest shall be payable by NPGC on the said EMD/Bid Security amount.

12.The EMD could be forfeited on revocation of tender or Non-entry into a contract after award of the work or if the work is not commenced as directed after award of the work.

13.The vehicles shall be allotted in the ratio 60:40 between Project Affected Persons (PAPs) and Non-PAPs. In case, sufficient responses from PAPs are not available to satisfy 60% of NPGC requirement at any point of time, NPGC reserves the right to source balance required vehicles from Non-PAPs.

14.One PAP bidder shall be awarded only one contract under PAP quota. However, for deployment of a second vehicle, PAP bidders could be considered under Non-PAP category.

15.PAP Bidders are required to attach certificate from R&R Deptt., NPGC with the bid conclusively indicating that “the bidder is a PAP whose land has been acquired for NSTPP and received full and final

payment of Land compensation”. In case, such certificate is not provided with the bid, the bidder shall be considered as Non-PAP only.

16.Bid prices shall be submitted exclusive of Service Tax. Service Tax shall be paid by NPGC, as applicable. Contractor shall provide declaration in each bill (in the format prescribed by NPGC) to the effect that they shall not avail CENVAT Credit.

17.GCC of NPGC to the extent relevant shall form part of this tender irrespective of the fact whether it has been issued with tender documents or not. Bidders are advised to refer GCC of NPGC at C&M Deptt., NPGC, during working hours, on any working day.

18.NPGC reserves the right to reject any or all the tenders without assigning any reasonthereof.

19.NPGC reserves the right to split the requirement among bidders in the best interests of NPGC. The bidder shall not be entitled to enhancement of rates or entitled for any other compensation on account of such splitting of requirements.

20.All quoted rates/amounts shall be given in figures as well as in words. Overwriting on the tender is not permitted and such tenders shall be liable to be rejected at the sole discretion of NPGC. In case of any discrepancy between figures & words, the rate in words shall be considered for the purpose of evaluation.

21.The bidders are required to quote their rates inclusive of all the cost towards labour, lube oil, maintenance, incidental expenses and all taxes & levies excluding Service tax required for execution of the work. NPGC shall reimburse the cost of fuel (Std. Diesel) at prescribed rates based on distances run for NPGC.

22.For the purpose of evaluation of the tender and considering them for award, all the Tenderers shall keep their tenders valid for period of six months from the date of opening of the tender. During this period, the tenderer shall agree not to vary, alter or revoke his tender, either in whole or in part. If the tenderer fails to keep his tender valid for six month or changes the terms and conditions during the said period, NPGC reserves the right to forfeit the bid- guarantee (EMD) submitted by the bidder without any notice or proof of damages.

23.Conditional bids and Bids not compliant to the tender conditions are liable to be rejected.

24.The bidders are advised to visit NPGC/NSTPP site and get themselves apprised of the nature and requirements of work before quoting.

25.Rates quoted by the bidder lower by more than 10% of the base rates for each category (as provided in the BOQ/SOQ) shall be rejected.

26.Evaluation of Bids:-

i.The bids will be evaluated on the basis of total cost to NPGC for each vehicle.

ii.In case of a TIE between two or more bidders, the bidder offering the already available vehicle (suiting to the tender requirement) shall be preferred. In case, TIE still persists, the newest vehicle among the TIED bidders shall be preferred. The age of the vehicle shall be assessed based on the date of the first registration.

iii.If TIE persists further, PAPs among tied bidders shall be preferred, subject to the condition of allotment of vehicles in the ratio 60:40 between PAP and Non-PAP bidders.

iv.In case of TIE persisting further, draw of lots shall be taken to resolve the TIE situation.

27.The first award in each category shall be placed to the lowest evaluated bidder of the respective category, subject to the offered rate being acceptable to NPGC. For the next and subsequent awards, NPGC shall counter offer the lowest obtained, acceptable rate of each of the three categories to the remaining bidders of the respective category, in the ascending order as per their evaluated bid prices in the tender, till NPGC receives sufficient acceptable consents for the number of vehicles required in each category. The bidders shall be required to agree to the L1 Rate (Lowest obtained, acceptable rate) of the applicable category to bag contract(s). Bids of those bidders not agreeable to match applicable L1 Rate shall be rejected and the opportunity shall pass to the next higher evaluated bidder of the category.