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NTPC Limited

(A Government of India Enterprise)

Korba Super Thermal Power

NOTICE INVITING TENDER (NIT)

FOR

JOB CONTRACT FOR UNLOADING BOX'N COAL RAKE AT TRACK HOPPER AT NTPC KORBA

(Domestic Competitive Bidding)

NIT No: 40047126	Date:17.11.2015
Bidding Document No: KS/CS/O&M//153199

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0Brief Details

NIT No.	40047126
NIT Date	17.11.2015
Document Sale Commencement Date & Time	17.11.2015 11:00:00
Document Sale Close Date & Time	02.12.2015 17:30:00
Source of IFB/NIT	Korba Super Thermal Power
Contract Classification	Services
Last Date and Time for Bid submission	18.12.2015 13:00:00
Technical Opening Date & Time	18.12.2015 15:00:00
Bid Opening Date & Time	21.12.2015 15:00:00
Cost of Bidding Documents in INR	1,100.00
EMD in INR	201000.00
Pre-Bid Conference Date & Time (if any)
Last Query Date (if any)	09.12.2015

3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at KORBA or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for issue of vendor code and SRM user id/password.

5.0Brief Scope of Work & other specific detail

JOB CONTRACT FOR UNLOADING BOX'N COAL RAKE AT TRACK HOPPER AT NTPC KORBA. SCOPE OF WORK:

1.Unloading of coal from BOX#N wagons through the side opening doors at Track Hopper by deploying Labourers in individual wagons. The unloading of wagons to be done manually with the help of different Tools like Belcha, Panja, Shabbals,Bari,Hammer etc.

2.The Size of the Rake will vary from 55 to 60 Wagons from time to time. Quality & Quantity of coal will also vary from time to time.

3.Sufficient number of unskilled persons (not less than 6 Nos in each wagon) to be deployed for unloading coal from BOX#N IR wagons.

4.Approx 115 number of persons to be mobilized to unload the imported coal rake.

5. Overall coordination for unloading of Box#N# Wagons, at least two supervisor shall be available throughout the unloading period till the empty rake is clear to dispatch from Track hopper.

6.Mobilize one Welder along with required Welding & Gas cutting Tools / Tackles during unloading of BOX#N Wagons at Track Hopper. Contractor is responsible for delay in unloading due to non availability of required equipments.

7.Opening the side Doors of individual wagons and ensuring closing and locking of the doors after complete unloading of coal from wagons.

8.Placement of the BOX#N# rake for each cut of unloading at Track Hopper, after ensuring Railway track is completely cleared of coal & safety of the labours. After ensuring complete safety it is to be informed to the deputed NTPC staff for movement of the rake.

9.Ensuring safe shunting operation during unloading at T/H with the proper supervision as and when required. Contractor shall ensure the compliance of safety and statutory regulations.

10.Ensuring safety of the working personnel performing wagon unloading work at T/H & use of proper PPE's like Helmet,shoes,Safety Belt, dust Mask etc.

11.After unloading of all wagons, locking of all wagon doors of BOX#N# rake shall be ensured before rake is moved out of track hopper.

12.The contractor shall unload the rakes within 06hrs after placing Track Hopper. Any demurrage on account of late unloading shall be borne by the contractor subject to delay in unloading due to insufficient unloading man force.

13.After completion of unloading at TH-I/II railway track of track hopper shall be completely cleared of accumulated coal, stone and boulders (if any) for safe movement of subsequent MGR rake

14. The Emergency Manpower/unskilled manpower keeping inside plant as per Item no.2 shall be mobilise for unloading rake in odd hrs immediately after placement of rake at Track hopper.In the absense of load rake that man power may be engaged in other MGR related similar works.

-: TERMS AND CONDITIONS:-

1.Contractor before starting of execution of contract has to submit the list of consumables Tools & tackles duly entering in CISF Gate.

2.The total allotted quantity of coal given in BOQ is for the stipulated mentioned period. The said quantity may be received in phase

manner in different interval as per allocation from corporate centre. In each phase coal rakes may be received daily / alternate days depend upon the rake provided by Railway. Similarly next part of the quantity may also be received in same manner. The schedule of the arrival of coal rake shall be informed in advance.

3.In case of non availability of sufficient manpower, the loaded rakes may be kept at MGR Yard or NTPC exchange yard in which case, the demurrage incurred shall be borne by contractor. However in case of bunching,unloading problem or any other reasons,Engineer in charge and HOD MGR shall take a decision and action may be taken accordingly. It is to be followed by the contractor.

4.Immediate mobilization of required manpower is to be done on arrival of the Railway Rake as per communication depends upon the rake placed by Railway at exchange yard.If more than one rake placed by Railway in a day contractor has to arrange manpower accordingly.

5.The contractor shall unload the rakes within stipulated time.If any demurrage occurs due to absence of sufficient labours, contractor shall be responsible for the same.

6.The schedule time for unloading after placement at Track hopper is six hours. An incentive of Rs.6000/- per rake will be admissible in case the rake is unloaded before schedule time.

7.The Rake unloading is to be carried out within 06 hrs positively, failing which a Penalty as per demurrage claimed by SECR shall be borne by the contractor.(On every instance).However rebate in penalty as state above shall be considered in the following circumstances like:

# Non availability of unloading space at Track Hopper.

# Wet, Sticky and muddy coal

# Any other system constrains as judged by EIC.

# Rail track obstruction due to any natural calamity.

# Highly mutilated wagons (i.e. doors are fully welded and base plates are mutilated)

# Huge bunching of bunching in series of rakes.

8.Contractor shall provide required safety items to all the personal engaged under this contract & ensuring their use at work site by the contract staff. Contractor shall be responsible for any incident in absence of PPE.

9.Contractor has to maintain a log sheet (Record) of unloading of each Rake stating reasons of detention, duly signed by both contractor and NTPC representative at track hopper during unloading which has to be submitted with RA bill.

10.The Technical Specification of the jobs is indicative only. All the works Involved for movement and unloading of wagons, Cleaning, boulders removing and clearing the coal over flows at track hopper during unloading are in the scope of contractor including Supply of consumables, tools tackles safety appliances.

11.Being a job is totally labour oriented; contractor's supervisor is responsible for safety of the working personnel.

12.Proper Closing and locking of wagon doors is the sole responsibility of contractor.

13.Since the Rake is scheduled from long distance, some welded wagons may be received in the Rake, hence the contractor has to mobilize one Welder/cutter along with required Welding & Gas cutting Tools / Tackles during unloading of BOX'N Wagons at Track Hopper. Delay of unloading and any demurrage occurs due to absence of said items shall be booked in account of contractor.

14.The requirement of Manpower for unloading of BOX#N wagon is indicative only. The contractor has to mobilize more manpower as per requirement at site in case to case basis.

15.In case of Derailment of wagons during unloading process at track hopper due to obstruction, improper checking of track and movement clearance by contractor supervisors, a penalty of Rs.6000.00 will be imposed for each instance.

16.Misc. payment of Rs. 17800.00 (Rs seventeen thousand Eight Hundred only)shall be paid in case:

a)The gap between departure time of empty rake and arrival time of load rake at Track hopper is 24hrs - 36hrs and waiting of labours due to want of load rake. (Subjected to start unloading immediately after placing load rake at track hopper with sufficient man force.) b) The gap between departure time of empty rake and arrival time of load rake at Track hopper is less than 08hrs and waiting of labours due to want of load rake. (Subjected to start unloading immediately after placing load rake at track hopper with sufficient man force.)

17.Coal Rake may be placed at any track Hopper for unloading as per requirement.

18.The BOQ quantity and period mentioned is tentative only not exhaustive, it may change as per requirement.

19.Period of the contract will be 11 months from the date of enhancement of the contract.

20.The contractor has to take an ESI for each engaged labour.

21.Contractor should have labour License for deploying sufficient labour as per GCOC.

22.Party has to take proper police verification for all the deployed manpower.

23.Party should make payment as per central wage structures in the 1st week of the month either directly in bank account or cash in presence of representative of executing and HR department.

24.In case the unloading labours are not regular the contractor has to obtain insurance for the temporary workmen engaged by him for unloading of wagons as per workmen compensatory Act(WCA).

25.Contractor has to obtain vehicle gate passes deployed in the contract for self and the staff engaged in the unloading contract.

26.The contractor shall have an independent PF code and he should make PF recoveries from his employee as per statute and make remittance of employer/employee share to the R.P.F.C.concerned.The running, final bill shall be entertained only on production of valid proof to the effect.

27.All statutory provisions pertaining to Labour like minimum wages, insurance against workmen compensation, bonus,provident fund etc. are to be complied by the contractor.

28.During bunching of rakes or continuous arrival of rakes, contractor shall try to keep at least half of the required unskilled man power inside the plant and in such condition if rake is not received on any day than a minimum wage payment shall be made to the labours stay inside plant and they

may be engaged for other similar works such as coal cleaning, boulder removal,scrap removal etc. Food / snacks arrangement shall be done by contractor or their own. However NTPC shall arrange permission and a place to stay.

29.The quantity deviation may be up to (+/-) 40% looking at uncertainly nature of rake intake which will absolutely depend upon requirement of coal at NTPC-Korba with consent letter from the agency.

ANNEXURE- 1

TOOLS, CONSUMABLES & SAFETY ITEMS TO BE SUPPLIED BY THE CONTRACTING AGENCY


01.		Spatula (phabra)			as per requirement
02.		Showel (Belcha).			One to each Labour
03.		Panja	as per requirement
04. Hammers 04Nos
05.		Bari	One to each Labour
06.		3 cell Torch.		4 Nos.
07.		Safety Belts		As per requirement
08.		Dust musk		To all the laborers
09.		Safety helmets To all the laborers
10	Welding Machine				1 No.
11	DA & Oxygen Cylinder (loaded) 1 Set
12	Cutting torch			1 Set
13.		Markin cloth &. Cotton waste As per requirement
14.		Torch light cells			As per requirement

15.Torch lights bulbs As per requirement

16.Welding electrode As per requirement

17. Hand flags 4 sets

The above list for Consumables & Tools/ Tackles is indicative only. The party has to arrange required consumables & tools/ tackles as

per requirement of work at site from time to time. Immediate replacement of damaged tools is to be done by the contracting agency (from his own) so that consecutive rake unloading does not suffer for want of tools and tackles.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0Qualifying Requirements for Bidders:

7.1Tender documents shall be downloaded from web site by all the bidders on submission of cost of bid document (non-refundable).

7.2Bidder may request for any clarification to the bidding documents prior to the specified last date for clarification. Bidders shall be required to furnish a No Deviation Certificate (as per format enclosed) confirming full compliance to the terms, conditions and Technical Specifications of Bidding Documents and Amendment(s)/Clarification(s) (if any) in a separate sealed envelope, failing which bids shall be rejected and returned to the bidder without being opened.

7.3All bids shall be accompanied by a Bid Guarantee (EMD) as mentioned above. Bids not accompanied by the requisite guarantee in a separate sealed cover or bids accompanied by bid guarantee of inadequate value shall not be entertained.

7.4QUALIFYING REQUIREMENTS FOR BIDDERS:

P.F. compliance is compulsory for above package. Bidder should submit documentary evidence of having registered and having independent Provident Fund Code Number of their establishment with the Regional Provident Fund Commissioner.

7.4.1 QUALIFYING REQUIREMENTS [QR]:

The bidder should have successfully executed work of unloading / loading / transportation of coal or any other mineral(s) / handling railway rakes / coal cleaning / maintenance of rail lines / track hopper maintenance or cleaning during the last Seven (07) years ending with the last date of the month preceding the month of publication of NIT in either of the following:

a)Single order of value not less than Rs. 80 Lakh [Rupees Eighty Lakh]

b)Two orders of value not less than Rs. 50 Lakh [Rupees Fifty Lakh] each

c)Three orders of value not less than Rs. 40 Lakh [Rupees Fourty Lakh] each.

The work/order executed means the bidder should have achieved the criterion specified in the QR, even if the total contract is not completed/closed. In case of contracts under execution as on last date of the month preceding the month of publication of NIT, the value of work executed till such date will be considered provided the same is certified by the employer.

7.4.2 Financial Criteria

The average annual turnover of the bidder in the preceding three (3) financial years as on the last date of the month preceding the month of publication of NIT shall not be less than Rs. 100.21 Lakh [Rupees One Crore Twenty One Thousand Only].

(i)While computing the annual turnover, other income shall not be considered.

(ii)In case where audited results for the last financial year as on the date of Techno commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.

7.4.3 The bidder shall have to submit the following documents in support of meeting the QR along with their bid:

i.The bidder to submit documentary evidence in support of Clause 5.1 of QR.

ii.Copies of audited balance sheet and profit & loss account for the preceding three (3) financial years

in support of Clause 5.2 of QR.

7.5 Notwithstanding anything stated above, the Employer reserves the right to undertake a physical assessment of capacity and

capabilities including financial capacity and capability of the Bidder / his collaborator(s)/ associate(s)/ subsidiary(ies)/ group company(ies) to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

The physical assessment shall include but not be limited to the assessment of the office/facilities/banker#s/reference works by Employer. A negative determination of such assessment of capacity and capabilities may result in the rejection of the Bid.

7.6In addition to fulfilling specific qualifying requirement the bidders must submit the following documents in physical form along with their technical bid (All the photocopies should be attested by the bidder himself) towards meeting general qualifying requirement

. Failing which their bids will not be considered. 1. PF. Registration copy.

2. PAN No. copy.

3. Service tax registration proof.

4. Firm#s documents like Proprietary Affidavit / Partnership Deed / Memorandum & Articles of Association / Certificate of Incorporation etc.

5. Latest IT return filed / Audited Balance Sheet / any other documents showing turnover for current financial year, if balance sheet, profit & loss account not available, turn over certificate issued by practicing Chartered Accountant shall be considered acceptable

6.Supporting Work Order / Detailed Award Letter/ P.O. along with proof of completion.

7.Copy of Power of Attorney (if applicable).

7.7Bidder may note that as per provision of bidding documents, two separate envelopes (sealed/closed) with following documents in only Physical Form is required to be submitted at the address for communication mentioned in NIT prior to the deadline for bid submission. :

(a) ENVELOPE NO. 01: (To be submitted off line only) NO DEVIATION CERTIFICATE (Bidders shall be required to furnish a No Deviation Certificate (as per format enclosed) confirming full compliance to the terms, conditions and Technical Specifications of Bidding Documents and Amendment(s)/Clarification(s) (if any) in a separate sealed envelope, failing which bids shall be rejected and returned to the bidder without being opened.

(b)ENVELOPE NO. 2: (To be submitted off line only)

(i)Should contain the earnest money deposit as per our additional conditions of EMD enclosed.

(ii)Letter of Undertaking on non-judicial stamp paper worth Rs.50/- purchased in the party#s name as per enclosed format of NTPC.

(iii)Should contain an undertaking that you will comply ESI rules and furnish ESI code/sub code from Raipur in the event of becoming L1 before award of contract.

(iv)Qualifying requirement data details I & II.

(v) All technical credentials (two sets) and all other documents issued with this tender. All the documents to fulfill NIT QR along with list (see NIT details).

BIDDER SHALL HAVE TO SUBMIT PRICE BID IN SRM E-TENDER (ON LINE) ONLY. PRICE BID OF ONLY SUCCESSFUL BIDDER (W.R.T. QR AND TECHNICALLY) SHALL BE OPENED ON LATER DATE WITH PRIOR INTIMATION.

7.8The credentials of the parties shall be examined by NTPC with reference to QR & the price bid of only successful bidders i.e. who fulfill QR criteria and submits EMD, LOU, ESI undertaking and Qualifying Requirement Data details I & II. All Technical Credentials and all other Documents issued with this Tender shall be opened on later date with prior intimation.

7.9NTPC reserves the right to assess independently the capacity and capabilities of the bidders to carryout the work.

7.10NTPC reserve the right to accept or reject late / delayed tenders and also to reject any or all tenders without

assigning any reason thereof.

7.11 A complete set of bid documents may be downloaded by any interested bidder on submission of a written application and payment (non-refundable) of the cost of bidding documents as mentioned above in the form of a Crossed Account Payee Demand Draft in favour of NTPC, KSTPS, Korba payable at State Bank of India, West Korba branch (Branch Code No. 6168) or directly through the payment gateway at our SRM Site (https:// etender.ntpclakshya.co.in / sap / bc / gui / its / bbpstart). No other mode of payment is acceptable For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First

time users not allotted any vendor code are required to approach NTPC at least Seven working days prior to Document Sale Close date along with duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.

7.12 In case the registered bidders who have downloaded the bidding documents require an additional manual copy of the document then such bidders shall be required to purchase the manual copy of the bidding documents following the procedure detailed above.

7.13 Issuance of Bidding Documents to any Bidder shall not construe that such Bidder is considered to be qualified. Price Bid shall be submitted online only and opened at the address given below in the presence of Bidder#s representatives who choose to attend the bid opening.

8.0Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0Address for Communication

Contract Services, 2nd floor, VIKASH BHAWAN,

PO. JAMANIPALI - 495450, DISTT. KORBA (CG),

PHONE 07759-237036, FAX: 07759-237036

B. C. SAHOO, AGM(CS) MANISH KUMAR, Sr. Manaher(CS) e-mail: bcsahoo02@ntpc.co.in, e-mail: manishkumar01@ntpc.co.in Cell No. 9425284709 Cell No. 9425219751

A.ANY BIDDER WHO IS HAVING VENDOR CODE IN SAP BUT NOT IN SRM, THEY SHOULD CONTACT WITH FOLLOWING DETAILS IMMEDIATELY IN ABOVE ADDRESS JUST AFTER PUBLICATION OF NIT.

1. VENDOR CODE

2. CONTACT PERSON NAME

3. CONTACT PERSONE DEGIGNATION IN FIRM

4. CONTACT NO. i.e. MOBIL NO., FAX NO. etc.

5. EMAIL ID

B.ANY BIDDER WHO IS NOT HAVING VENDOR CODE IN SAP (ALSO IN SRM) SHOULD CONTACT IMMEDIATELY IN ABOVE ADDRESS JUST AFTER PUBLICATION OF NIT. THEY HAVE TO SUBMIT COPY OF PAN CARD, CANCELLED CHEQUE, ADDRESS PROOF, EFT FORM AND DETAILS AS IN SR. NO. 2 TO 5 OF A AS ABOVE.

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in