NTPC Limited

(A Government of India Enterprise)

EASTERN REGION-1 HEADQUARTERS, PATNA

NOTICE INVITING TENDER (NIT)

“Renovation of Russian Hostel room, Officers Hostel and second floor of Russian side

Utility building for Office purpose at Patratu Thermal Power Station."

(Domestic Competitive Bidding)

NIT No: ER-1HQ/C&M/40047508 Date : 03.11.2015

1. NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.

Brief Scope of Work & other Specific details : “ Renovation of Russian Hostel room, Officers Hostel and second floor of Russian side Utility building for Office purpose at Patratu Thermal Power Station"

2. Brief Details:

3. Bid Security / EMD of Rs. 97,000.00 (Rupees Ninety seven Thousand only) is to be paid in the form of Bankers Cheque / Demand Draft drawn in favour of NTPC Limited, payable at Patna.

An irrevocable Bank Guarantee of any Nationalised or Scheduled Bank* in favour of NTPC Ltd., Patna as per NTPC pro-forma is also accepted as Bid Security / EMD. Pro-forma of the Bank Guarantee given in bid documents.* list of banks is given in tender documents.

4.1 Bid Security and Letter of Undertaking shall be submitted in a sealed envelope separately offline (by post/ by hand) latest by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and ‘Letter of Undertaking’ shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid.

EMD / Bid Security of inadequate-value / unacceptable form shall not be entertained and such bids shall not be opened.

4. Any document submitted by the agency in hard copy other than Bid Security / EMD and Letter of Undertaking before bid opening, may not be considered, except those bulk documents like Annual Reports, PO Copies, which are difficult to be uploaded.

5. A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at Patna or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least seven working days prior to Document Sale Close date alongwith duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.

6. Exemptions for MSME/ SSI/ NSIC Registered Companies:

1. MSME / Small Scale Industries registered for similar work with the National Small Scale Industries Corporation shall be exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with West Bengal State SSI are also entitled for exemption of EMD / Tender Cost. Such parties can send the request for Tender Documents along with copy of certificates self attested.

2. MSME / Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) or Directorate of Industries, West Bengal State shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / Karnataka State Directorate of Industries.

3. Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (CS) at the address given below at least seven working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.

7. Initial steps for participating in our E-tender is as per the table mentioned below:

8. Qualifying Requirements:

1. Bidder should have executed the construction / repair work for Residential / Public / Institutional / Office building (s), prior to the date of opening of Techno-Commercial bid.

2. The bidder should have executed the above mentioned works, in the preceding seven (07) years prior to the date of opening of Techno-Commercial bid proposal, as per the following criteria:

One work of value not less than Rs 38.572 Lakhs.

OR

Two works of value not less than Rs 24.107 Lakhs each.

OR

Three works of value not less than Rs 19.286 Lakhs each.

3. The average annual turnover of the bidder in the preceding three financial years as on the date of opening of Techno-Commercial bid proposal should not be less than Rs 48.21 Lakhs (Rs Forty Eight Lakhs Twenty One Thousand only).

Note:

1. The work “executed” mentioned above means the bidder should have achieved the criteria specified above, even if the total contract is started earlier and/or is not completed/closed.

2. In case of orders under execution, the value of work executed till the date of opening of Techno-Commercial bid proposal as certified by the Client shall be considered.

3. While computing the annual turnover, other income shall not be considered.

9.0 As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.

1. (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below

2. Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organizations / Public Sector Enterprises.

3. “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.

4. The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from Govt. / PSU / Organizations as specified in the Qualifying requirements, the conditions (9.1.0 (A), (B) or (C) and 9.3.0 of Qualifying Requirements against which the credential is being submitted may be indicated on the document.

Original documents for verifications shall be produced as and when called for.

1. The following documents shall also be submitted / uploaded by the bidders in C-Folder.

1. Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

2. Copy of Power of Attorney of Authorized Signatory (if applicable)

3. The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

4. Copy of Sales Tax registration, Service Tax registration, STCC/TIN, works tax Registration certificate.

5. Copy of PAN Card.

6. The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.

7. Copy of registration with Central Government / State Government / Public Sector Undertaking if any.

8. Details of manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.

9. Satisfactory evidence of authority / Power of attorney of the person signing on behalf of the bidder.

10. Bidders are requested / advised to check the qualifying requirements (QR) of the subject tender before downloading / buying the tender document online.

9. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive and the price bid shall be returned to the bidder without being opened.

10. Issuance of Bidding Documents to any bidder or Participation in the tender by the Bidder shall not construe that bidder is considered qualified.

11. NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action. EMD only shall be returned without any additional financial liability to NTPC Limited.

12. Tender documents are not transferable.

13. If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

14. NTPC shall not be responsible for any postal delay / loss / damage or non delivery EMD / Bid Security, Certificate on Important Conditions and Letter of Undertaking.

15. Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

16. Other terms and conditions of tender shall be as contained in Bid Documents.

17. Address for Communication

AGM (C&M),

NTPC Limited,

Eastern Region-1 HeadQuarters, Patna

2^nd Floor, LNJP Bhawan, Dak Bunglow Crossing

District- Patna - 800001. (BIHAR)

Phone: 0612 - 2234247 / 2227629.

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in

Package Incharge:- Sri Shrawan Kumar, AGM(C&M), ER-1HQ, Patna

Phone- (0612) 2227629/ email: skumar06@ntpc.co.in

Contract Coordinator: - Ms Rachana Meena, Dy Manager(C&M), ER-1HQ, Patna

Phone: (0612) 2234391 email: rachanameena@ntpc.co.in

DETAILS TO BE FURNISHED FOR VENDOR CODIFICATION

1. Mandate form (EFT FORM) duly filled and signed by the bankers in the format as enclosed in Annexure 1.

2. Copy of cancelled cheque showing the details of the bankers and IFSC code on the cheque leaf (Cheque leaf should be from the same bank from where the mandate form has been signed and should be of the account holder, who will be the vendor under whose name vendor code is to be generated)

3. Copy of PAN card of the owner/ company. In case, owner’s PAN card is being given, a certificate on the letterhead should be given indicating that the proprietor of the company is the person on whose name PAN card is given and the Income Tax returns are filed with the PAN number given.

4. Copy of VAT registration certificate

5. Copy of Service Tax Registration

6. Copy of registration with PF authorities if registered

7. Company registration certificate copy

8. Detailed profile of the company with details of important contract/ order execution

9. Copy of partnership deed if it is a partnership company. Copy of memorandum of association and article of association in case of a Limited Company.

INDICATIVE CERTIFICATE FROM THE PROPRIETOR TO BE GIVEN ON THE LETTER HEAD OF THE FIRM:

CERTIFICATE

THIS IS TO CERTIFY THAT I, “____(NAME OF THE PROPRIETOR)______” AM THE PROPRIETOR OF THE FIRM, “__________(Name of the firm) _____” AND ALL THE IT RETURNS OF THIS FIRM IS BEING FILED AGAINST PAN NO “_____ (PAN NO OF THE PROPRIETOR) _____”, WHICH IS IN MY NAME. I, AS THE PROPRIETOR, AM RESPOSIBLE FOR ALL THE TAX RETURNS AGAINST THE FIRM.

# - To be filled by new vendor (Prospective) who is not yet a supplier of NTPC and interested in participating in tendering process in NTPC.

ANNEXURE 1

MANDATE FORM/ EFT FORM

(TO BE RETURNED TO NTPC Limited, ER-1HQ, PATNA, duly filled & signed along with cancelled cheque)

To

NTPC Limited

Eastern Region-1 Headquarters, Patna,

2^nd Floor, LNJP Bhawan, Dakbunglow Chowk

Patna – 800001 (Bihar)

ATTN: AGM (F&A)

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We hereby authorize NTPC limited, ER-1HQ, Patna to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS. USE OF BLACK INK IS ADVISED)

1.NAME OF THE BENEFICIARY

2.ADDRESS

3.TELEPHONE NO.(WITH STD CODE)

4.BANK PARTICULARS

A).BANK NAME AND ADDRESS:

B). BANK TELEPHONE NO (WITH STD CODE)

C). RTGS/NEFT/IFSC CODE :

D). BRANCH CODE NO :

E) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

F) BENEFICIARYS BANK ACCOUNT NUMBER:

G) BANK ACCOUNT TYPE (TICK THE CORRECT ONE)

H). E-MAIL address of the beneficiary (for intimating regarding release of payments:

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE(S) OF BENEFICIARY(S)

DATE

BANK CERTIFICATION:

It is certified that above mentioned beneficiary(s) holds a bank account no. ____________ _____________________________ with our branch and the Bank particulars mentioned above are correct.

SIGNATURE OF AUTHORISED SIGNATORY:

AUTHORISATION NUMBER:

OFFICIAL STAMP

DETAILS REQUIRED FROM VENDORS/ CONTRACTORS FOR

E-PROCUREMENT/ E-TENDERING

In NTPC, all transactions are through ERP. In line with this, tendering process will also be done through ERP system in e- procurement (e-tendering) mode. As you are well aware e-tendering will make the system more transparent, hassle free and comfortable to all concerned. You may visit our following websites for getting all the details, FAQs (Frequently Asked Questions), and other details of e-tendering process.

1. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

2. http://www.ntpctender.com – and use the link “Click here to visit e-tender site”

Basic requirements of vendor/ contractors for e-procurement in NTPC:

1. The vendor/ contractor should have vendor code of NTPC for which details to be submitted in Form A. If you are already having a vendor code created in NTPC, these details need not be provided again.

2. Bidder should have e-mail ID for the person who will be doing transactions for e-procurement. It may be noted that the person shall be responsible for filling all the details in the e-tendering including the prices for bidding. Hence, this e-mail ID should be given with due care.

3. There should be internet connectivity preferably with broad band connectivity.

4. Class III Digital Certificate as per Indian IT Act from any of the certifying agencies.

(It may be noted that the class III digital certificates are used in e-tendering of various govt. agencies like PWD/ State electricity board etc. and if you are already using digital certificate for this purpose, same can be used for NTPC e-procurement also).

Some of these agency details are available in following web sites:

• http://www.tcs-ca.tcs.co.in/

• http://www.safescrypt.com/

• http://www.mtnltrustline.com/

• https://www.ncodesolutions.com/

• https://www.e-mudhra.com/

5. Suitable training, if necessary will be given to the contractors for their e-bidding by NTPC

You are requested to fulfill the process of participating in the e-tendering as above and arrange to send the duly filled in Form B to enable us to keep you under e-tendering/ e-procurement list of vendors. It may be noted that in case you are not furnishing these details, we may not be in a position to consider you for e-tendering/ e-procurement cases.

In case you need any clarifications in this regard, you may contact: