NTPC Limited

PAKRI BARWADIH

(A Govt. of India Enterprise)

PAKRI BARWADIH COAL MINING PROJECT

Ujjwal Complex, Pugmil Road

Dist. Hazaribagh, Jharkhand-825301

Phone No- 06546-270808/267808 Fax No- 06546-270808 Email: akmohanty02@ntpc.co.in /chandrashekhar51@ntpc.co.in/neerajkumar51@ntpc.co.in

Ref: No.: 1040/C&M/PB/Mining /15-16/1237

(DOMESTIC COMPETITIVE BIDDING)

NTPC Limited invites application for issue of Bid documents for the following work:

NIT Subject	Despatch of Coal by road from Pakri Barwadih Coal
	Mining Project to Banadag Railway siding.
NIT No.	40046305
Estimated Cost	20,33,28,900.00
Completion Period	Two Years(24 months)
Earnest Money Deposit (INR)	45,19, 000.00
Cost of Tender Documents (INR)	10, 260.00
Bid Document Sale Start Date	08.10.2015 10:00 Hrs
Bid Document Sale Close Date	27.10.2015 17:30 Hrs
Last Date for asking clarification	31.10.2015 17:30 Hrs
Last Date & Time for Receipt of Bids	06.11.2015 15:00:00 Hrs
Technical Bid Opening Date & Time	06.11.2015 15:30:00 Hrs
Price Bid Opening Date & Time	Shall be intimated separately by NTPC

QUALIFYING REQUIREMENTS for “Despatch of Coal by road from Pakri Barwadih Coal Mining Project to Banadag Railway siding.”

QUALIFYING REQUIREMENTS:

1. Technical Criteria

The bidder should have executed the work of loading, transportation, unloading of coal or any other mineral during last 7 years as on date of techno-commercial bid opening with either of the following;

(i)	Single order of value not less than Rs 1807 Lakhs	or ,
(ii)	Two Orders of value not less than Rs 1129 Lakhs	or,
(iii) Three Orders of value not less than Rs 903 Lakhs.

Note:

i)The word ‘executed’ means that the bidder should have executed the work during the last seven ( 7 ) years as on date of techno-commercial bid opening even if the contract has been started earlier and / or is not completed / closed.

ii)Necessary documentary evidence in support of execution of the job to be submitted for qualification

2.Financial Criteria:

a.Average Annual Turnover of the Bidder, in the preceding three (3) financial years as on date of techno-commercial Bid Opening , shall not be less than Rs.1694 Lakhs (Indian Rupees One

Thousand Six Hundred and Ninety Four Lakhs Only).

b.The Net Worth of the Bidder as on the last day of the preceding financial year should not be less

than 25% of the paid up share capital.

c.In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder furnishes the following documents for substantiation of its qualification.

i.Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of the Holding company.

ii. A Certificate from the CEO/CFO of the Holding Company, as per the format	enclosed in the
bid documents, stating that the un-audited unconsolidated financial statements	form part of the
consolidated annual report of the company.

In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

d.In case, a Bidder does not satisfy the financial criteria, stipulated at Clause 2(a) and / or Clause. 2 (b) above on its own, its holding company would be required to meet the stipulated turnover requirements at Clause 2(a) above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the holding company. In such an event, the Bidder would be required to furnish along with its techno commercial bid, a Letter of Undertaking from its holding Company, supported by holding company Board Resolution, as per the format (format for qualifying requirement data details- I) enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the contract by the bidder in case of award.

e.The un-utilized line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of techno- commercial bid opening, duly certified by the Bankers should not be less than Rs 554 Lakhs ( Rs. Five Hundred and Fifty Four Lakhs only). In case certificates from more than one bank are submitted, the certified un-utilized limits shall be of the same date from all such banks.

f.Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the bidder having combined credit / guarantee limit for the whole group, the Bidder would be required to provide a Banker’s Certificate regarding the unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre shall certify that out of the aforesaid limits certified by the bankers, the Bidder shall have access to the line of credit of a level not less than the specified amount at Clause 2 (e) above. In proof of this, the Bidder would be required to furnish along with its bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the holding company, as per the format enclosed (format for qualifying requirement data details- ii) in the bid documents, pledging unconditional and irrevocable financial support for the execution of the contract by the bidder in case of award.

g.In case the Bidder’s unutilized line of credit for fund based and non-fund based limits specified at Clause 2(e) above is not sufficient, a comfort letter from one of the bankers specified in the bid documents unequivocally stating that in case the Bidder is awarded the contract, the Bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amount to the bidder or to the Treasury Centre as the case may be, shall be acceptable.

h.In case of a bid submitted by Joint Venture (JV), the turnover and line of credit shall be considered on a combined manner for all the JV partners but the partners shall be required to meet the net worth criterion individually. However, in case of a JV of holding company and/or subsidiary, the options at

paras “c” and “d” are also available to the bidder. Notes for Clause No 2 (Financial Criteria)

i. Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

ii.Other income shall not be considered for arriving at annual turnover.

iii.For unutilized line of credit for fund based and non fund based limits and turnover indicated in foreign currency, the exchange rate as on seven (7) days prior to the date of techno-commercial bid opening shall be used.

SAILENT TECHNICAL FEATURES:

Salient Technical features of the services covered in the NIT are mentioned below. These salient technical features are mentioned only to facilitate the prospective bidders to prima facie understand the requirements under and shall not in any way limit or alter the scope of work and services covered in the Bidding Documents. Detailed provisions in regard of scope of work and technical features/specification of services, contained in the Bidding Documents shall be final and binding. The proposed subject work is for Eastern Quarry of Pakri Barwadih Coal Mining Project of NTPC Limited under Barkagaon Block at Hazaribag District. It is located at a distance of 27 Kms from Hazaribag district head quarters. The scope includes the following Activities:-

1.Loading of coal into Tippers by mechanical means from the Surface Coal Stock yard of Pakri Barwadih Coal Mining Project (OCP), Barkagaon block

2.Transportation of coal up to the Banadag Railway siding and unloading it at Banadag Railway siding of East Central Railway line through the route directed by EIC from time to time basing on the site conditions.

3.Loading of coal into the railway wagons by pay loader or other mechanical means and other allied jobs at the siding like lime sprinkling on coal after levelling of coal loaded in wagons and doors Gutka fitting, cleaning of rail tracks, installation, operation & maintenance of DG set, maintenance of lighting at siding, power to weigh bridge, stacking and shifting of coal if required, water sprinkling, dust suppression arrangement all along the coal transportation route and at railway siding. Any other related job in the siding if any as directed by the Controlling officer / EIC.

GENERAL CONDITIONS:

1.0Tender documents shall be issued to intending bidders on request. However, such issue of tender documents shall not construe that the bidders are considered qualified. Pre qualification will be reviewed at the time of bid evaluation.

2.0Work Order / Award letter / Purchase Order with Value along with relevant proof of execution / Completion Certificate, Scope of Work and Bill of Quantity are to be submitted along with Technical

Bid in support of meeting the qualifying requirement.

I.Balance sheet, Profit and Loss account for previous 03 financial years.

II.Necessary documents in support of other QR Criteria.

3.0Tender documents are available on NTPC e-Tender site. Bidders are required to have an User ID and password for accessing NTPC e-Tender site (vendor may change the password subsequently). To obtain the User ID & password, the bidders are supposed to have a SRM vendor code allotted by NTPC. Any prospective bidder who is not a service provider of NTPC and interested in participating in e-Tenders in NTPC may submit completely filled-in Form A along with following documents to the Package- in-charge/Contact person as mentioned in the Bid Invitation:

i.copy of PAN card,

ii.Vendor details and EFT form completely filled in as per the format enclosed

iii.A cancelled cheque.

Subsequently, after creation of SRM vendor code, the agency will be intimated its User ID & password over through the e-mail as provided. Moreover, any prospective bidder who is already a service provider of NTPC but does not have SRM vendor code and interested in participating in e- Tenders of NTPC are required to submit Form B to the Package- in-charge/Contact person as mentioned in the Bid Invitation.

4.0To obtain the tender documents, non-refundable tender fee(i.e. cost of bid document) can be paid through online payment gateway or through DEMAND DRAFT/PAY ORDER/BANKER’S CHEQUE drawn in favour of “NTPC Ltd.” payable at STATE BANK OF INDIA, HAZARIBAG (Br. Code No. 00090) or any other Public Sector Banks at Hazaribag. The non-refundable tender fee in the form of demand draft/pay order/banker’s cheque (as the case may be) shall be accompanying other documents as mentioned at cl. 3.0 above if the prospective bidder has to obtain the necessary SRM vendor code.

5.0Eligible Micro and Small Enterprises (MSEs) registered with National Small Scale industries Corporation. (NSSIC) or Units registered With JHARKHAND SSIDC are exempted from payment towards cost of bidding documents and EMD subject to their producing valid documentary evidence with regard to eligibility.

6.0Tender shall be received up to 3.00 PM and opened at 3.30 PM on Scheduled Bid Opening Date in the presence of bidders or their representatives, who may like to be present. NTPC

takes no responsibility for delay, loss or non-receipt of documents sent by post/courier.

7.0Original Earnest Money Deposit(Bid Security) along with Letter of Undertaking in line with proforma enclosed in Bidding Documents shall be submitted separately off-line in a sealed envelope which will be superscripted on top as under:

“Earnest Money Deposit” and “Letter of Undertaking” for___________ (Name of Package)

for_______ (Name of Project) NIT No: ________________ BOD due on : ________________

From : ________________(Name of company) before techno-commercial bid submission date at the address given below. However, the said envelope should reach NTPC office at least 4 hours prior to the deadline for techno-commercial bid submission date and time i.e. by 11:00 hrs on scheduled BOD. IN CASE OF NON-RECEIPT OF AN ACCEPTABLE BID

SECURITY (EMD) IN A SEALED ENVELOPE AS ABOVE, THE BID SHALL BE REJECTED BY

THE EMPLOYER AS BEING NON-RESPONSIVE.

8.0The bidder along with its associate / collaborators / sub-contractors / sub-vendors / consultants / service providers shall strictly adhere to the Fraud Prevention Policy of NTPC displayed on its tender website htpp://www.ntpctender.com and shall immediately apprise the Employer about any fraud or suspected fraud as soon as it comes to their notice. A certificate to this effect shall be furnished by the bidder along with his bid. If in terms of above policy it is established that the bidder / his representatives have committed any fraud while competing for this contract then the bid security of the bidder shall be forfeited.

9.0NTPC reserves the right to reject or accept or split any or all offers without assigning any reason whatsoever.

10.0 First time users who have not been allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close Date as explained in the tender documents.

11.0Any request/communication shall be made to Addl. General Manager (C&M) at the address given as under.

ADDRESS FOR COMMUNICATION

Addl. General Manager (C&M) NTPC Limited.

PAKRI BARWADIH COAL MINING PROJECT, UJJWAL COMPLEX, PUGMIL ROAD, HAZARIBAG – 825 301, (JHARKHAND) PHONE: 06546 – 270808/267808

FAX: 06546 – 270744 / 270808,

Email: akmohanty02@ntpc.co.in / chandrashekhar51@ntpc.co.in/neerajkumar51@ntpc.co.in

Request for Login ID on NTPC e-Tender.

If you are interested in participating in e-Tenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mob No. _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Mob No. _______________________________________________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

FORMAT FOR VENDOR DETAILS

NAME OF THE VENDOR

POSTAL ADDRESS IN FULL

PIN CODE

TELEPHONE NUMBERS

FAX NUMBERS

E-MAIL ID

CONTACT PERSONS

WHETHER SSI (Yes / No)

If Yes Please give SSI Registration Number, Certificate No. and

Certificate Date (Attach copy of Certificate)

Whether Registered Under Micro, Small and Medium

Enterprises Development Act 2006

Service Tax

Please give Service Tax Registration Number, Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

P.F. CODE

Please give PF Registration Number / Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

NATURE OF SUPPLIER / BUSINESS

Specify Manufacturer / Dealer etc.

Specify the Nature of Firm, whether -

Company

Sole Proprietorship

Partnership Firm (If Yes Please Provide the Copy of the Partnership deed)

Other – Co-Operative Society, Individual, HUF, Association of

CENTRAL EXCISE REGISTRATION DETAILS

Excise Control Code (ECC No.)

Excise Registration Number

FOR SALES TAX / VAT REGISTRATION

Local Sales Tax / TIN No. & Date

Central Sales Tax / TIN No. & Date

INCOME TAX DETAILS

PAN Number

(Please Attach Photocopy of PAN Card)

BANK ACCOUNT DETAILS

Vendor’s Banker

Banker’s Full Address

Banker’s Branch Name

Vendor’s Bank Account Number

(Signature) :

Name :