NTPC Limited

(A Government of India Enterprise)

Ramagundam Super Thermal Power Station

(CONTRACT SERVICES DEPARTMENT)

P.O.-Jyothinagar # 505 215. Karimnagar (Dist) T.S., INDIA.


NOTICE INVITING TENDER (NIT)


NIT No: 40043787 Date: 21/09/2015.


Bidding Document No: 2K15-16/OT-M-20 (21/09/2015)


  1. NTPC invites online bids on Two Stage bidding basis (Stage-I: Techno-Commercial Bid & Stage-II: Price Bid) from eligible bidders for “Centralized Air Conditioning system for Service Building of Ramagundam STPS”.


  1. Brief Details are as follow:-

Type of Bidding

Two Stage Bidding

Bid Invitation No.

40043787

NIT Date

21/09/2015.

Estimated Cost in INR

Rs.4,40,00,000.00

Earnest Money Deposit (Rs).

Rs.8,80,000.00

Cost of Tender Paper

Rs.2,250.00

Bid Document Sale Period

21.09.2015 to 12.10.2015

Last Date & Time for receipt of queries/ clarifications from bidders (if any)

27.10.2015 by 17:00 Hrs.

Last Date & Time for receipt of Techno-Commercial Bid

27.11.2015 by 11:00 Hrs.

Techno-Commercial Bid Opening Date & Time

27.11.2015 at 11:30 Hrs.

Price Bid

NTPC will invite Price Bids separately from Technically qualified bidders only.


  1. Bid Security and LOU [as per format Annexure-AI of (INB)] shall be submitted in a sealed envelope, which should be superscribed “Centralized Air Conditioning system for Service Building of Ramagundam STPS”, NIT Ref no. 40043787 due on date: 27.11.2015 from ________________________________________ (Name and Address of bidder).”, separately offline by the stipulated Techno-Commercial (Stage-I) bid opening date and time at the address given below. Any bid without an acceptable Bid Security (if applicable) shall be treated as nonresponsive by the employer and shall not be opened.


NSIC / SSI units registered for similar items / services, shall be exempted from payment of Bid Security / Earnest Money Deposit. Eligible NSIC/SSI units shall be exempted from paying Security Deposit (SD) up to the monetary limit for which the unit is registered with NSIC/ TSIDC. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’ in the EMD envelope. This should reach us before stipulated Techno Commercial bid opening Date.


  1. Initial Steps for participation in our e-tender is as per the table mentioned below

Type of Vendor

Required Document for viewing our tender document

Vendors already having SRM Vendor Code and Password

Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send Crossed Demand Draft/ Pay Order/ Bankers Cheque in favour of NTPC Limited payable at SBH, NTPC-Ramagundam of requisite amount directly to us, which should reach us at least three working days prior to Last Date of Tender Fee Payment.

Vendors already having SAP Vendor Code, but does not have SRM login ID and Password

  1. Duly filled Annexure-X (format given below) should reach us at least five working days prior to Last Date of Tender Fee Payment.


  1. Before download/ viewing the tender document, party has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send Crossed Demand Draft/ Pay Order/ Bankers Cheque in favour of NTPC Limited payable at SBH, NTPC-Ramagundam of requisite amount directly to us, which should reach us at least five working days prior to Last Date of Tender Fee Payment with duly filled Annexure-X.

New Vendor neither having any vendor code in SAP

nor

any SRM login ID and Password

  1. Duly filled Annexure-Y (format given below) and scanned/ Photo copy of PAN card (Self Attested) along with the detailed address and EFT form (Annexure-YY) with certification from banker should reach us at least seven working days prior to Last Date of Tender Fee Payment.


  1. Before download/ viewing the tender document, party has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send Crossed Demand Draft/ Pay Order/ Bankers Cheque in favour of NTPC Limited payable at SBH, NTPC-Ramagundam of requisite amount directly to us, which should reach us at least seven working days prior to Last Date of Tender Fee Payment with duly filled Annexure-Y.

Note:

  1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart


They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

  1. Small Scale Industries registered with NSIC/TSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

  2. NTPC takes no responsibility for any loss/delay/non-receipt of applications sent by post.

  3. NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

  4. If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

  5. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall be treated as nonresponsive.

  6. Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

  7. The details given here are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

  8. Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector /Government Agencies are NOT eligible to participate.

  9. Digital Certificate (Class III) is a must for vendors to participate in this tender. For further details regarding this please visit “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.


  1. SCOPE OF WORK

Salient technical features of the equipment/ systems/ services covered in above NIT are mentioned in Annexure-I (attached herewith). These salient technical features as mentioned in Annexure-I is only to facilitate the prospective bidders to prima-facie understand the requirements under the tender and shall not in any way limit or alter the scope of work and technical features/ specification of equipment/ systems/ services covered in the bidding documents. Detailed provisions with regard to scope of work and technical features/ specification of equipment/ systems/ services, contained in the bidding document shall be final and binding.


  1. Qualifying Requirements:


  1. Technical Criteria

1.1 The Bidder should have designed, supplied, erected and commissioned at least One (01) number of Air conditioning system having a total installed capacity of 300 TR or more, which should have included at least one chilling unit with a minimum capacity of 60 TR. The system should have been in successful operation for at least one (01) year prior to the date of Techno-Commercial bid opening.


  1. Financial Criteria

  1. The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of Techno-Commercial bid opening, should not be less than Rs.460 Lakhs (Indian Rupee Four Hundred and Sixty Lakhs Only) or in equivalent foreign currency.


  1. The Net Worth of the Bidder as on the last day of the preceding financial year should not be less than 25% of its paid-up share capital.


  1. In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the unaudited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for submission of its qualification:


i) Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company.


ii) A Certificate from the CEO/ CFO of the Holding Company, as per the format (Annexure-A) enclosed in the bidding documents, stating that the unaudited unconsolidated financial statements from part of the consolidated Financial Statements of the Holding Company.

In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.


  1. In case a Bidder does not satisfy the financial criteria, stipulated at Cl. 2.0 (a) and/ or Cl. 2.0 (b) above on its own, its Holding Company would be required to meet the stipulated turnover requirements at Cl. 2.0 (a) above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution of the Holding Company as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.


  1. The unutilized line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by its Bankers should not be less than Rs.213 Lakhs (Indian Rupees Two Hundred and Thirteen Lakhs Only) or in equivalent foreign currency. In case certificates from more than one bank are submitted, the certified unutilized limits should be of the same date from all such banks.


  1. Where another company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/ guarantee limit for the whole group, the Bidder would be required to provide a Banker's certificate regarding the unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre should certify that out of the aforesaid limits certified by its bankers, the Bidder shall have access to the line of credit of a level not less than the specified amount at Cl. 2.0 (e) above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the Holding Company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.


  1. In case the Bidder's unutilized line of credit for fund based and non-fund based limits specified at Cl. 2.0(e) above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case the Bidder is awarded the Contract, the Bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amount at Cl. 2.0(e) above to the Bidder or to the Treasury Management Centre as the case may be, shall be acceptable.


NOTES:

  1. Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit & Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves & surplus.


  1. Other income shall not be considered for arriving at annual turnover.


  1. For unutilized line of credit for fund based and non-fund based limits and Turnover indicated in foreign currency, the exchange rate as on seven (07) days prior to the date of Techno-Commercial bid opening shall be used.


Notwithstanding anything stated above, the employer reserves the right to assess the capabilities and capacity of the bidder/ his collaborator/associates/subsidiaries/group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.


1

QR 1.1

Purchase Order Copies and Proof of Execution


QR 2.0 (a)

Audited Annual reports for the preceding three financial years i.e. 2012-13, 2013-14 & 2014-2015.


QR 2.0 (b)

Net worth


QR 2.0 (c)

i) Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company.


ii) A Certificate from the CEO/ CFO of the Holding Company, as per the format (Annexure-A) enclosed in the bidding documents, stating that the unaudited unconsolidated financial statements from part of the consolidated Financial Statements of the Holding Company.


QR 2.0 (d)

In case a Bidder does not satisfy the financial criteria, stipulated at Cl. 2.0 (a) and/ or Cl. 2.0 (b) above on its own, its Holding Company would be required to meet the stipulated turnover requirements at Cl. 2.0 (a) above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution of the Holding Company as per the format (Annexure-B) enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.


QR 2.0 (e)

Documents required :-

Certificate from Banker(s) that the Unutilized line of credit as on a date not earlier 15 days prior to bid opening shall not less than Rs213.00 Lakhs or in equivalent foreign currency. (In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.)


QR 2.0 (f)

This QR is applicable when another company of the group acting as the Treasury Centre is responsible for treasury Documents required :-

(i) Certificate from Banker(s) that the Unutilized line of credit available to such a treasury center.

(ii) Letter of undertaking from the treasury center as per the format at Annexure - C

(iii) Resolution passed by Board of Directors of the holding Company in support of the above under taking.


QR 2.0 (g)

This QR is applicable when bidder’s unutilized line of credit for fund based and non fund based limits is not sufficient (Rs 213.00 Lakhs)

Documents Required:-

A comfort letter from one of the bankers specified in the bid documents, unequivocally stating that in case the bidder is awarded the contract, bank would enhance the line of credit for fund based and non fund based limits to a level not less than the specified amounts to the bidder or to the Treasury Management Centre, as the case may be.

2

Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

3

The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.

4

Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.

5

Copy of Power of Attorney of Authorized Signatory (if applicable)

6

Schedule 1 to 4 (Un priced) signed and stamped as a token of acceptance


  1. Address for Communication

AGM (CS),

NTPC Limited, Ramagundam STPS

Jyothinagar # 505 215. Karimnagar (Dist) T.S.

Phone: 08728-272505, 264215, 264231, 264363.

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in


NIT NO. 40043787

SPECIAL INSTRUCTIONS


Sub: Centralized Air Conditioning system for Service Building of Ramagundam STPS.


  1. NTPC General Conditions of contract NON-IDA Supply Cum-Erection shall be applicable to the extent relevant for the present job.


  1. The contract shall be operative for a period of 12 (Twelve) months from the date of start of the work.


  1. Bidders are requested to go through our detailed NIT page before filling the tender document and follow General Terms & conditions for two stage bidding as outlined in the NIT.


  1. A prospective bidder may request for any modification or clarification to the bidding documents prior to the specified last date for clarifications. Subsequent to the last date for receipt of clarifications, NTPC shall internally review the clarifications/suggestions of the bidders and transmit the response (without identifying the source of query) to all prospective bidders who have received the bidding documents.


  1. The bidding will be done on Two Stage Basis. The bidder shall submit Techno-Commercial Bid (including data pertaining to Qualifying Requirements) during the First Stage, in accordance with the specifications, but without price. The Techno-Commercial Bids (Stage- I Bids) shall be opened at the date and time specified by NTPC. The evaluation of Techno- Commercial Bids will be carried out to determine whether each bid is generally complete, acceptable & responsive to the bidding documents and meeting the stipulated qualifying requirements.


  1. After examination of Techno-Commercial bids individual bidder (who have been considered qualified and whose Techno-Commercial Bid have been found to be responsive) may be invited for clarifications. Subsequently, NTPC may issue amendments /clarifications if considered necessary. After examination of Techno-Commercial Bids and clarification meetings thereof, NTPC may issue amendments / clarifications (if considered necessary) to the bidders who have been considered qualified and whose Techno-Commercial Bids have been found to be responsive.


  1. Subsequently Price Bid (Stage –II Bid) shall be invited from the bidders who have been considered qualified and whose Techno-Commercial Bid have been found to be responsive.


  1. The Price Bid (Stage-II Bid) submitted by the bidder needs to be in strict compliance to all the provisions of the bidding documents including its amendments / clarifications issued by NTPC and no deviations/variations exceptions to the bidding documents and/or its amendments / clarifications shall be permitted in the Price Bid. An unconditional confirmation to this effect as per enclosed NTPC’s format at Annexure -II shall necessarily be submitted by the bidders along with the price bid which shall be opened prior to opening of the Price Bid. The Price Bid which does not contain unconditional confirmation as per NTPC’s format shall be rejected without being opened.


  1. If the last date of receiving of tender and bid opening coincides any holiday, the same shall be received and opened on next working day.


  1. NTPC takes no responsibility for delay and non-receipt of documents sent by post.


  1. L2 Network for carrying out the supply, erection and commissioning work drawn immediately after LOI is placed on successful bidder. This L2 network will form part of the detailed Letter of Award.

NIT NO. 40043787


  1. The quoted price shall include all type of Transportation and Insurance Charges like Transportation from Vendor Works to NTPC Ramagundam, In-site transportation and insurance till complete handing over of system to NTPC. Any loss or damage to the equipment, during handling, transporting, storage and erection, till such time the plant is taken over by the Owner, shall be to the account of the Contractor (Refer to Clause 16 of GCC).


  1. The Bidder should sign, stamp and submit Un priced Schedule 1 to 4 as a token of acceptance.


  1. The mobilization advance granted for Installation/Erection/Civil Portion of contracts against submission of bank guarantee is Interest bearing. However the advance towards supply portion against submission of bank guarantee is interest free. The bank guarantee to be submitted against mobilization advance shall be 110% of the advance.


  1. The price schedules are given for reference only, not to be submitted in Stage-I (Techno Commercial Bid).