NTPC Limited

(A Government of India Enterprise)

Ramagundam Super Thermal Power Station


NOTICE INVITING TENDER (NIT)

FOR

“Maintenance Contract for Conveyor Belt Vulcanizing and Pulley Lagging works in CHP”


(Domestic Competitive Bidding)


NIT No: 40044585 Date: 07.09.2015.


Bidding Document No: 2K15-2K16/OT-M-23 (07.09.2015)


  1. NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.


  1. Brief Scope of Work & other Specific details: Maintenance Contract for Conveyor Belt Vulcanizing and Pulley Lagging works in CHP.



  1. Brief Details:


Bid Invitation No.

40044585

NIT Date

21/09/15

Document Sale Commencement Date & Time

21.09.2015, 13:00:00

Document Sale Close Date & Time

09.10.2015, 11:30:00

Source IFB/ NIT

Ramagundam Super Thermal Power

Contract Classification

Services

Last Date and Time for Bid Submission

21.10.2015, 11:00:00

Technical Opening Date & Time

21.10.2015, 11:30:00

Cost of Bidding Document in INR

900/-

EMD in INR

1,18,000/-



  1. Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid.



  1. Any document submitted by the agency in hard copy other than EMD and Letter of Undertaking before bid opening, will not be considered. In spite of this condition, if any document is submitted by the agency in hard copy other than EMD and Letter of Undertaking, before bid opening shall be ignored and the offer submitted through the e-tendering shall be binding on the agency.



  1. A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at STATE BANK OF HYDERABAD, NTPC Branch (IFSC Code: SBHY0021330, MICR Code: 505004310), DISTRICT: KARIMNAGAR or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart).


  1. Small Scale Industries registered for similar work with the NSIC shall be exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with TSSSIDC are also entitled for exemption of EMD / Tender Cost. Such parties can sent the request for Tender Documents along with copy of certificates self attested.


  1. Small Scale Industries registered with NSIC / TSSSIDC shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / TSSSIDC.



  1. Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (CS) at the address given below at least three working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.



  1. Registered Cooperative Societies of Land Oustees recognized by NTPC, Ramagundam are exempted from submission of EMD / Bid Security for tenders with estimated value of upto Rs. Twenty (20) Lakhs Only.



  1. Initial steps for participating in our E-tender is as per the table mentioned below:


Type of Vendor

Required Document for viewing our tender document

Vendors already having SRM Vendor Code and Password

Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least three working days prior to Last Date of Tender Fee Payment.

Vendors already having SAP Vendor Code, but does not have SRM login ID and Password

  1. Duly filled Annexure-2 (format given below) should reach us at least five working days prior to Last Date of Tender Fee Payment.


  1. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least five working days prior to Last Date of Tender Free Payment.

New Vendor neither having any vendor code in SAP

nor

any SRM login ID and Password

  1. Duly filled Annexure-1 (format given below) and PAN card scanned / photo copy (Self Attested) along with the detailed address should reach us at least seven working days prior to Las Date of Tender Fee Payment.


  1. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.

Note:

  1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart


They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

  1. Digital Certificate (Class III) is a must for vendors to participate in this tender. For further details regarding this please visit “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.


  1. Qualifying Requirements:


Tender should

  1. Have an average annual turn-over not less than Rs.58.73 Lakhs during the last Three (03) Financial Years ending with March 2015.


  1. Have executed directly under owner (i.e. end-user) or under PSU or its Joint Venture Company / Govt. or Semi-Govt. department, at least one work in "Mechanical Erection / Mechanical Maintenance" works which includes "Belt Conveyor of material handling system", in power plant or mines, in last Seven years ending as on the date of Bid openeing.


  1. Have executed directly under owner (i.e. end-user) or under 'PSU or its Joint Venture Company'/'Govt or Semi-Govt department', the work(s) of "Mechanical erection/ Mechanical Maintenance" in Power plants or mines with the following values of contract(s); during last Seven (7) Years as on the date of Bid opening:



One (01) work of value not less than Rs.46.98 Lakhs.

(or)

Two (02) works each of value not less than Rs.29.37 Lakhs.

(or)

Three (03) works each of value not less than Rs.23.49 Lakhs.



d. Have Independent P.F Code No. allotted by Regional Provident Fund Commissioner.




  1. As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.


      1. (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below


      1. Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organisations / Public Sector Enterprises.


      1. “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.


      1. The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from Govt. / PSU / Organisations as specified in the Qualifying requirements, The conditions (a, b, c (i) or (ii) or (iii) & d) of Qualifying Requirements against which the credential is being submitted may be indicated on the document.


Original documents for verifications shall be produced as and when called for.

Other Income shall not be considered for arriving at annual turnover

NOTE: The bidder should have achieved the progress specified in the Q.R. even if the total contract is not completed/ closed. The same shall be supported by documentary evidence issued by the owner.

  1. Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

  2. Copy of Power of Attorney of Authorized Signatory (if applicable)

  3. The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

  4. Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.

  5. The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.


  1. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualified requirement shall be treated as non-responsive.

Tender document is not transferrable.


Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTPC Ltd, and decision of NTPC in this regard shall be final.


  1. Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.


  1. NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.


  1. Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.


  1. Address for Communication

AGM (CS),

NTPC Limited,

Ramagundam STPS

Jyothinagar # 505 215. Karimnagar (Dist) T.S.

Phone: 08728-272505.

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in

Annexure No 1


Request for Login ID on NTPC e-Tender


If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.


Form A

New Vender (prospective):

Name: ___________________________________________________

Address: ___________________________________________________ ___________________________________________________ ___________________________________________________

State: _________________ City: _______________________

Country: ______________ Pin: _______________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: _________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________ ________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________


DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________


Note: Please download, print and fill up this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount. DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.


Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure No 2


Request for Login ID on NTPC e-Tender


If you are already a supplier / contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form:


Form B

For Existing Venders:

Existing Vender Code with NTPC: ______________ Pre ERP Post ERP

Phone Number: ____________________ Extn: _________________

Email ID: ________________________________________________

Contact Person‘s Name: ____________________________________

Designation: _____________________________________________


Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

State:___________________________ City:_______________________ Country:____________________ Pin:_________________

Telephone No: ____________________ Extn: ________________

Fax Number:______________________

Email ID: ___________________________________________________

Your Company’s Bank Name:

Account Number:____________________________________ Branch:_____________________________________________

Address: ____________________________________________

_____________________________________________________________


Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.


Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.


Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.