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(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR)

(CONTRACTS & MATERIALS DEPARTMENT)

NIT No.: IGSTPP/C&M/CS- NIT-38

Date: 11.09.2015

NOTICE INVITING TENDER

APCPL invites sealed bids for its INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR from reputed contractors/agencies who fulfill the Qualifying requirements for under mentioned package.

Table-A:
Package					Est. Cost	Cost of Bid	Technical	Completion
Package	Name of Work				Est. Cost	document	Bid Opening	Completion
No.	Name of Work				(Rs)	document	Bid Opening	Period
No.					(Rs)	EMD (in Rs)	Date	Period
						EMD (in Rs)	Date
	“AMC	of	Switchyard,			1275/-
CRN-2063	Power	Transformers		&	29.30 Lac	1275/-	27.10.2015	12 Months
CRN-2063	Power	Transformers		&	29.30 Lac		27.10.2015	12 Months
	Overhead		line”	at		66,000/-
	IGSTPP-Jharli, Jhajjar.					66,000/-

NOTE: I. Bid documents shall be on sale from 18.09.2015 and last date of sale of Bid Documents 08.10.2015 (up to 18.00 hrs.).

II.Cost of Tender documents shall be in the form DD/Pay Order (Non Refundable) payable at Jharli/Bahadurgarh, in favor of “APCPL”.

PART- I: QUALIFYING REQUIRMENTS (QR)

Bidders should meet the QRs stipulated here under:

1.0Technical Criteria:

The bidder should have executed the contract for “Electrical Maintenance of Switchyard” for unit size 200 MW or above Gas or Coal base Thermal Power Plant of NTPC/ APCPL/ PSUs/ State Electricity Boards/ Govt. / Semi Govt. / Reputed Pvt. Companies during the last seven years ending last day of the month previous to the date of issue of the NIT, either of the following:

i.Three Contracts of value not less than Rs. 13.02 Lakh each.

ii.Two Contracts of value not less than Rs. 16.28 Lakh each.

iii.One Contract of value not less than Rs. 26.05 Lakhs.

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2.0Financial Criteria:

The average annual turnover of the Bidder, in the preceding three (3) financial years as on date of NIT, shall not be less than Rs. 32.56 Lakh.

Notes:

i.The word executed means that the bidder should have achieved the progress specified in the QR even if the total contract/order is not completed.

ii.Other income will not be considered for arriving at the annual turnover indicated above.

iii.In case the audited results for the last financial year is not available, certified financial statement from a practicing Chartered Accountant shall also be acceptable

PART-II GENERAL REQUIREMENTS

1.0The bidder should have a valid PAN, HT Electrical License, Service Tax Registration, and PF Registration etc., as applicable. It may be clearly noted that first payment shall be released only after submission of these documents.

2.0Bid documents can be obtained from the address given at Sl. No. 23 on any working day between 9:00 hrs. to 18:00 hrs. during the bid document sale period as indicated above. A request on bidder’s own Letter head along with cost of bid document (Non-refundable) in the form of DD /CO/BC only in

the favor of APCPL payable at Bahadurgarh/Jharli is to be submitted for obtaining the bid documents. Offers are to be submitted in two parts latest by 14:30 hrs. on bid opening date as indicated in table above.

3.0The bids shall be received up to 2.30 P.M. on due date of bid-opening in the office of AGM (C&M) APCPL, JHARLI and shall be opened at 3.00 P.M. on the dates as stipulated above in the presence of those bidders who wish to be present. If last date of receiving application and date of bid opening coincides to be a closed holiday, bids shall be received till next working day up to 2.30 PM and opened at 3.00 P.M on the next working day.

4.0Request for Tender Documents received after the last date of sale of tender documents, due to delay on account of postal/courier service or without requisite amount of tender documents shall not be entertained

5.0Detailed specifications of jobs including scope of work and all terms and conditions of NIT are given in tender documents.

6.0The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status. The qualification status shall be examined by the tender committee only during the process of evaluation. However, such issue of tender documents will not automatically mean that bidders are considered qualified.

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7.0For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the following documents along with their technical bid.

a)EMD & LOU (Letter of Undertaking) in prescribed forms.

b)IT returns filed, Annual Report (Balance Sheet and Profit & Loss Account) of last three financial years & any other documents showing Turnover.

c)Copies of Work Orders/ Award Letters covering Awarded Value, detailed Scope of Work, Terms & Conditions, Bill of Quantities along with, Proof of Execution: TDS (Form-16), Completion Certificate as per above Qualifying Requirement. The bidder shall provide the reference list with contact address.

d)Firm’s documents like Memorandum & Articles of Association/ Partnership/ Proprietorship Deed/Certificate of Incorporation etc., with latest changes if any.

e)Income Tax Permanent Account Number (PAN), Sales tax/Service Tax Registration Numbers.

8.0Intending bidders who fulfill the above-stipulated Qualifying Requirements are advised to visit the site to familiarize themselves with the nature and quantum of work and site conditions.

9.0TENDER SUBMISSION:

9.1Tender will be submitted in 'THREE' separate sealed envelopes as below: All the three (3) envelopes should be Numbered Clearly and super scribed our NIT Number, NIT Date, Bid Opening Date, Name of Work and Bidder’s Name and Address.

Envelope –I: Shall contain EMD (Earnest Money Deposit / Bid Guarantee) and Letter of Undertaking.

Envelope- II: Shall consist of QR (Qualifying Requirements) documents, Technical offer and Technical deviations, if any. If PAN, Service Tax registrations are already available, same may be enclosed along with.

Envelope-III: Shall consist of Price Bid including commercial deviations, if any.

9.2Above three envelopes enclosed in the one envelop clearly super scribing NIT details and contents inside the envelope (Envelope-I, Envelope-II & Envelope-III) details shall be submitted by the bidder up to 14:30 hours on Schedule Bid Opening Date indicated in table A.

10.0TENDER OPENING

10.1FIRST PART OF BID OPENING:

Envelope-I: EMD and Letter of Undertaking will be opened at 15.00 hours on the day set for submission of tenders.

Envelope-II: QR Documents / Technical Offer shall be opened on the same day only of the bidders whose EMD and Letter of Undertaking are found in order.

Note:

(i)All the supporting documents should be certified / attested by the bidder.

(ii)In case the bidder fails to submit the documents in support of meeting the qualifying requirements (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected.

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10.2SECOND PART OF BID OPENING:

Envelope-III: The commercial bids of only those parties shall be opened who meets Qualifying requirements and specifications. It shall be opened on a fixed date which will be intimated separately to only those parties who qualify in line with the qualifying requirements & specifications.

11.0Tenders shall be opened in presence of bidder/s, who may wish to be present.

12.0APCPL takes no responsibility for delay, loss or non-receipt of tender documents sent by post/courier.

13.0The bidders meeting the qualifying requirements (Technically qualified) may be considered for registration/ Enlistment for similar requirements in future for a period of three years.

14.0 Tender papers are not transferable.

15.0The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

16.0Bid not accompanied with requisite bid guarantee in a separate sealed envelope or bids accompanied by bid guarantee of inadequate value shall not be entertained. In such cases bids shall be returned to the bidders without being opened.

17.0If the bid guarantee is in the form of Bank guarantee (BG), the bank should be from the list of banks whose bank guarantee is acceptable to APCPL and should be checked WHETHER THE STAMP PAPER FOR THE BANK GUARANTEE IS PURCHASED IN THE NAME OF THE BID GUARANTEE ISSUING BANK AND THE BANK GUARANTEE SHOULD BE SUBMITTED IN SPECIFIED FORMAT ONLY ALONG WITH BANK GUARANTEE VERIFICATION CHECK LIST. The Bank Guarantee verification check list should have been filled, signed and stamped by the bidder. The format of Bank Guarantee & Bank Guarantee verification check list is available with tender documents.

18.0APCPL reserves the right to extend the date for submission & opening of bids without assigning any reason thereof at its sole discretion.

19.0Issuance of tender documents does not automatically mean that the bidders are considered qualified. APCPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.

20.0APCPL reserves the right to accept or reject any or all tenders without assigning any reasons thereof. In such circumstances, EMD only shall be returned without any additional financial liability to APCPL. If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

21.0Small Scale industries registered with NSIC/SSIDC (Registered in Haryana) shall be exempted from payment of cost of tender documents and Earnest Money Deposit (EMD) subject to submission of copy of valid registration giving details, monetary limits etc.

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