NTPC Limited
(A Government of India Enterprise)
SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)
AtFatatewadi, Post - Hotgi Station
Tal South Solapur, Solapur - 413215
Phone: 0217 - 2252504 / 2252509 FAX: 0217 - 2252505
NOTICE INVITING TENDER (NIT)
FOR
“SUPPLY, INSTALLATION AND COMMISSIONING OF 13 Nos. SOLAR HIGH MAST LIGHTING SYSTEMS WITHIN 20 KMS RADIUS OF SOLAPUR CITY”
(Domestic Competitive Bidding)
NIT/BI No: 40045217 |
Date: 19.09.2015 |
1.0 Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station Tal South Solapur, Solapur - 413215, Maharashtra, a unit of NTPC Limited invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:
2.0 Brief Details:
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Bid Invitation |
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Number / NIT |
40045217 |
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Number |
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Name of the work |
Supply, Installation and commissioning of 13 Nos. solar |
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High Mast lighting systems Within 20 Kms radius of |
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Solapur city |
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Bidding System |
Single stage, Two Envelope Bidding (without Reverse |
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Auction) |
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Rs 1,125 /- (Rupees One Thousand One Hundred and |
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Twenty Five only) |
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Cost of Tender |
Tender fee shall be submitted in the form of Demand |
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Draft / Banker's cheque / Pay Order from any |
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Document |
Nationalized / Scheduled Bank drawn in favour of NTPC |
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(TENDER FEE) |
Limited, payable at Solapur or online using credit/debit |
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card through the payment gateway at our SRM Site |
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(https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbp |
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start) |
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Sale of Tender |
From 19.09.2015,00:00 hours to 10.10.2015, 23:59 |
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Document |
hours |
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Last date and time |
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of tender |
24.10.2015 |
up to 16:00 hours |
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submission |
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Techno-Commercial |
24.10.2015 |
at 16:30 hours, after scrutiny of EMD |
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Bid Opening Date |
Envelope |
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and Time |
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Bid Security / |
Rs1,39,000 /- (Rupees One Lakh Thirty Nine Thousand |
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Earnest Money |
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only) |
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Deposit (EMD) |
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Acceptable form of |
Demand Draft / Banker's cheque / Pay Order from any |
Nationalized / Scheduled Bank drawn in favour of NTPC |
EMD |
Limited, payable at Solapur OR Bank Guarantee as per |
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prescribed format given in bid documents. |
Contract Period |
Five (05) months |
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Reverse Auction |
Not Applicable |
3.0 BRIEF SCOPE OF WORK:
The brief scope of work under this package shall include:
i)Supply & installation of Solar High Mast Lighting System (Green tower), as per given Technical Specification.
ii)Supply including transportation, loading, unloading, Installation, Testing & commissioning of the Solar High Mast Lighting System (Green tower) at 13 locations within radius of 20 KM from Solapur City.
iii)Civil foundation work of the Tower with foundation concrete & grillage to be done by supplier as per the site condition.
iv)Supply of any other activity, accessories not explicitly mentioned here but required for completion of the work and proper functioning of the lighting system, is to be done by the supplier.
4.0Bid Security / EMD of Rs 1,39,000.00/- shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE
BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND
RETURNED TO THE BIDDERS WITHOUT BEING OPENED. All credential filled up formats and supporting documents as asked by NTPC are to be given online as attachments with the bid.
5.0 Any documents submitted by the agency in hard copy other than Bid Security / EMD before bid opening, will not be considered. In spite of this condition, if any document is submitted by the agency in hard copy other than Bid Security / EMD, before bid opening shall be ignored and the offer submitted through the e-tendering shall be binding on the agency.
6.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a Demand Draft / Banker's cheque / Pay Order from any Nationalized / Scheduled Bank drawn in favour of NTPC Limited, payable at Solapur or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least seven working days prior to Document Sale Close date along with duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.
Type of Vendor
Vendors already having E- tender User Id and Password
Vendors already having NTPC Vendor Code, but does not have E-tender User Id and Password
New Vendor neither having any NTPC vendor code nor any E-tenderUser Id and Password
7.0a) Eligible MSME / Small Scale Industries registered for similar work with the National Small Scale Industries Corporation shall be exempted from payment of tender cost / Earnest Money Deposit. MSME / SSI units registered with Maharashtra State SSI are also entitled for exemption of EMD / Tender Cost. Such parties can send the request for Tender Documents along with copy of certificates self-attested.
b)MSME / Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) or Directorate of Industries, Maharashtra State shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / Maharashtra State Directorate of Industries.
c)Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (C&M) at the address given below at least seven working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.
8.0 Initial steps for participating in our E-tender is as per the table mentioned below:
Required Document for viewing our tender document
Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send DD to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.
1. Duly filled Annexure-2 (format available in Guidelines to Bidders on the e-tender website given below) should reach us at least five working days prior to Last Date of Tender Fee Payment.
2. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send DD to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.
1. Duly filled Annexure-1 (format available in Guidelines to Bidders on the e-tender website given below) and PAN card scanned / photo copy (Self Attested) along with the detailed address should reach us at least seven working days prior to Last Date of Tender Fee Payment.
2. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send DD to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.
Note:
1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e- tender site SRM login site) directly through below mentioned address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).
2. Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For further details regarding this please visit the link “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.
9.0QUALIFYING REQUIREMENT’S (QR) FOR BIDDERS
The bidders are required to fulfill the following:-
9.1The bidder should have executed Similar contract in last 07 (seven) years as on the date of bid opening:
Single Contract of value not less than Rs. 55.32 Lakhs OR
Two contracts of value not less than Rs 34.58 Lakhs each OR
Three contracts of value not less than Rs.27.664 Lakhs each
The word “executed” means the bidder should have achieved the criteria specified in the above qualifying requirements within the preceding seven(07) years period even if the contract has been started earlier/or is not completed/closed.
Similar work Means: supply, Installation and commissioning of Solar High Mast lighting systems or solar street lighting systems. In case of qualifying under Solar street lighting system additional experience in supply, installation and commissioning of at least one High mast lighting system shall be required.
9.2Financial Criteria:
9.2.1The average annual turnover of the Bidder, in the last three (03) financial years as on the date of bid opening shall not be less than Rs.69.16 Lakhs (Rupees Sixty nine lakhs and sixteen thousand only). Other income shall not be considered in above.
9.2.2In cases where audited results for the last financial year as on the Technical bid opening date are not available, the financial results certified by a practicing Charted Accountant shall be considered acceptable. In case Bidder is not able to submit the Certificate from practicing Charted Accountant certifying its financial parameters the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.
Notes:
(i) Notwithstanding anything stated above, the Employer reserves the right to undertake a physical assessment of the capacity and capabilities
including financial capacity and capability of the Bidder / his Collaborator(s) / Associate(s) / Subsidiary(ies) / Group Company(ies) to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.
The physical assessment shall include but not be limited to the assessment of the office/facilities/banker’s/reference works by the Employer. A negative determination of such assessment of capacity and capabilities may result in the rejection of the bid.
10.0As a proof of meeting the qualifying requirements, scanned self-attested copies of the following documents will be required to be uploaded in the C-folder.
a)Award letter / Work Order with bill of quantities and proof of value of work executed as mentioned at (b) below
b)Documentary evidence issued by employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills).
c)“Up to date copies of Balance Sheet and Profit and Loss Accounts of last three financial years as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.
d)The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from the employer as specified in the Qualifying requirements, the conditions of Qualifying Requirements (at 9 above) against which the credential is being submitted.
Original documents for verifications shall be produced as and when called for.
11.0GENERAL REQUIREMENTS:
The scanned self – attested copies ofthe following documents shall also be submitted / uploaded by the bidders in C – Folder:
(a)Copy of PF registration Number
(b)Up to-date copy of latest Banker Solvency Certificate.
(c)Name and address (es) of the sole proprietor / partners / board of directors and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship.
(d)Copy of registration with Central Government / State Government / Public Sector Undertaking if any.
(e)Details of Manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.
(f)TIN Number, Sales Tax Registration Certificate, Works Tax Registration certificate, and Service Tax Registration Number.
(g)Copy of PAN Card.
(h)Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder
(i)In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing
Chartered Accountant shall also be considered acceptable.
Original documents for verifications shall be produced as and when called
for.
12.0Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before downloading / buying the tender document online.
13.0Documents as a proof of meeting Qualifying Requirements should be submitted / uploaded online on NTPC SRM portal strictly as per the “Instructions to bidders - e-Procurement” and other conditions in the tender documents.
14.0The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.
15.0Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.
16.0Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive.
Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTPC Ltd, and decision of NTPC in this regard shall be final.
17.0TENDER SUBMISSION:
The bidders should submit their offer as per the following pattern:
a)EMD (Offline submission): EMD of requisite amount in the prescribed form(or valid registration certificate from NSIC / Directorate of Industries, Maharashtra state, if applicable)shall be submitted in a sealed envelope. The envelope should be super-scribed as EMD ENVELOPEand the Bid Invitation/NIT number, date, Name of the work and Bid opening date (BOD) should be mentioned over it.
The full name, postal address with telephone number of the bidder shall be written on left hand corner of the envelope.
b)TECHNO-COMMERCIAL BID (Online submission): Techno-commercial (un-priced) Bid comprising of documents mentioned herein clauses 10.0 and 11.0, duly filled information questionnaire and Forms and Certificates &other documents shall be strictly submitted/uploaded online in C-folder as per instructions provided in “Instruction to Bidder
– e – procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details including catalogues / leaflets, if applicable.
Original documents for verifications shall be produced as and when called for.
The Techno-Commercial Bid should not contain any price content entry. In case, the Techno-Commercial Bid is found to contain any price content, such bid shall be liable for rejection.
c)PRICE BID (Online submission): The Price Bid is to be submitted online through e- tendering mode only in Main Screen of Bid Invitation and shall comprise of following components:
(a)Item Data
The bidder shall fill up online in “Basic Price Conditions” field, the price data, against items mentioned in the Item Data in Main Screen of Bid Invitation. The other pricing conditions if provided in items may also be filled up at bidder’s option. The total bid price can be viewed through output preview tab.
(b)Attribute in General Data
The Attributes, if mentioned in General Data, requiring any confirmation/information
are to ticked/filled up suitably.
(c) Conditions in General Data
Bidder at its option may give discount (on the prices filled up in Item Data) in “Header Discount” field provided in Conditions tab in General Data. Total bid price after header discount shall be reflected in output preview in Main Screen of Bid Invitation.
(d) Documents to be uploaded in Main Screen of Bid Invitation
The Bid Form (Price Bid) as per employers format, duly completed together with the attachments and price schedules shall be uploaded in General Data through 'Attachment' link provided in “Unprice Bid” tab.
Bidders may note that Price Bid together with Bid form and its attachment and price schedule should not be uploaded in C Folder.
Further, Price Bid should not contain any matter in respect of Technical and / or Commercial aspects other than the details specifically sought in the Price Bid. If the Technical/commercial matters indicated in Price Bid are found to be in contradiction with the details furnished in Techno-Commercial Bid, the details furnished in Techno-Commercial Bid shall prevail.
The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission.
18.0TENDER OPENING
Tenders shall be opened online as follows:
a)First Part of Opening:
EMD envelope (received offline) will be opened on the time and day set for opening of respective tenders.
Techno-Commercial Bid (QR documents / Technical offer) shall be opened online on the same day only of the bidders whose EMD / Bid Guarantee are found in line with our requirements as mentioned in the tender documents.
Note:
i.All the supporting documents should have at least certified / attested by the bidder.
ii.After opening of Techno-Commercialbids (with acceptable EMD), the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Techno-Commercial Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.
The bidders shall produce the original documents for verification of NTPC, as and when called for.
iii.In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.
b)Second Part of Opening:
The price bids of only those parties shall be opened who are found qualified after evaluation of the first part bid for which separate intimation will be sent to such qualified bidders.
19.0NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial
liability to NTPC Limited.
20.0Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.
21.0In a tender, either the Indian agent on behalf of the Principal / OEM or Principal / OEM itself can bid but both cannot bid simultaneously for the same item / product in the same tender.
22.0If an agent submits bid on behalf of the Principal / OEM, the same agent shall not submit a bid on behalf of another Principal / OEM in the same tender for the same item / product.
23.0If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.
24.0NTPC shall not be responsible for any postal delay / loss / damage or non- delivery of EMD / Bid Security.
25.0Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents,
26.0Other terms and conditions of tender shall be as contained in Bid Documents for the subject tender.
27.0 Address for Communication
ADDITIONAL GENERAL MANAGER
(CONTRACTS & MATERIALS)
SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)
AtFatatewadi, Post - Hotgi Station
Tal South Solapur, Solapur – 413215, Maharshtra
PHONE: 0217 - 2252504 / 2252550 FAX: 0217 - 2252505 Email: rdjayawant@ntpc.co.in
Alternate Email:shobapattabhiraman@ntpc.co.in / bnarasimha@ntpc.co.in / avadheshkumarverma@ntpc.co.in
Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart (or) www.ntpctender.com (or) www.ntpc.co.in
