NTPC Limited

(A Government of India Enterprise)

Ramagundam Super Thermal Power Station


NOTICE INVITING TENDER (NIT)

FOR

“Construction Power Supply System Works of Stage-IV (Telangana Project Phase-1, 2X800MW)”


(Domestic Competitive Bidding)


NIT No: 40044285 Date: 01/09/2015.



  1. NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.


  1. Brief Scope of Work & other Specific details: Construction Power Supply System Works of Stage-IV (Telangana Project Phase-1, 2X800MW).



  1. Brief Details:

Bid Invitation No.

40044285

NIT Date

01/09/2015.

Document Sale Commencement Date & Time

02.09.2015, 11:00:00

Document Sale Close Date & Time

18.09.2015, 17:30:00

Source IFB/ NIT

Ramagundam Super Thermal Power

Contract Classification

Services

Last Date and Time for Bid Submission

01.10.2015, 11:00:00

Technical Opening Date & Time

01.10.2015, 11:30:00

Cost of Bidding Document in INR

3375/-

EMD in INR

10,91,000/-

Estimate

545.17 Lakhs



  1. Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid.



  1. Any document submitted by the agency in hard copy other than EMD and Letter of Undertaking before bid opening, will not be considered. In spite of this condition, if any document is submitted by the agency in hard copy other than EMD and Letter of Undertaking, before bid opening shall be ignored and the offer submitted through the e-tendering shall be binding on the agency.



  1. A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at STATE BANK OF HYDERABAD, NTPC Branch (IFSC Code: SBHY0021330, MICR Code: 505004310), DISTRICT: KARIMNAGAR or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart).


  1. Small Scale Industries registered for similar work with the NSIC shall be exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with TSSSIDC are also entitled for exemption of EMD / Tender Cost. Such parties can sent the request for Tender Documents along with copy of certificates self attested.


  1. Small Scale Industries registered with NSIC / TSSSIDC shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / TSSSIDC.



  1. Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (CS) at the address given below at least three working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.



  1. Registered Cooperative Societies of Land Oustees recognized by NTPC, Ramagundam are exempted from submission of EMD / Bid Security for tenders with estimated value of upto Rs. Twenty (20) Lakhs Only.



  1. Initial steps for participating in our E-tender is as per the table mentioned below:


Type of Vendor

Required Document for viewing our tender document

Vendors already having SRM Vendor Code and Password

Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least three working days prior to Last Date of Tender Fee Payment.

Vendors already having SAP Vendor Code, but does not have SRM login ID and Password

  1. Duly filled Annexure-2 (format given below) should reach us at least five working days prior to Last Date of Tender Fee Payment.


  1. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least five working days prior to Last Date of Tender Free Payment.

New Vendor neither having any vendor code in SAP

nor

any SRM login ID and Password

  1. Duly filled Annexure-1 (format given below) and PAN card scanned / photo copy (Self Attested) along with the detailed address should reach us at least seven working days prior to Las Date of Tender Fee Payment.


  1. Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least seven working days prior to Last Date of Tender Fee Payment.

Note:

  1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart


They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

  1. Digital Certificate (Class III) is a must for vendors to participate in this tender. For further details regarding this please visit “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.


  1. Qualifying Requirements:


In addition to the requirements stipulated in section Instructions to Bidder (ITB), the following shall also apply:

  1. The Bidder is required to meet the following:-

  1. The Bidder should have executed 33/11KV or above rating Substation(s) works consisting of 33 KV or above rating Circuit Breakers, Power Transformers, HT cables and Terminations. The scope of works should necessarily include engineering, supply, installation, testing & commissioning.

AND

  1. The Bidder should have executed works of 11KV or above rating overhead lines along with 415 V switch Gears, LT transformers. The scope of work should necessarily include engineering, supply, installation, testing & commissioning.


The works at 1.0 (i) & 1.0 (ii) put together should have been executed in one or two separate contracts.


1.1 The bidder should have executed works at 1.0 (i) & 1.0 (ii) above, during the last seven (07) years as on date of techno commercial bid opening in one or two separate contracts with individual or combined contract price not less than `436 lakhs (Rupees Four hundred and thirty six lakhs only).


In clauses 1.0 (i), 1.0(ii) & 1.1 above, the word “executed” means, the bidder should have achieved the criteria specified in the QR within the preceding seven (7) year period even if the contract has been started earlier and / or is not completed / closed. The same shall be supported by documentary evidence issued by the owner / employer.


  1. FINANCIAL CRETERIA


    1. The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of Techno-Commercial bid opening, should not be less than INR 545 lakhs (Indian Rupees Five hundred and forty five lakhs Only).


    1. The Net Worth of the bidder as on the last day of the preceding financial year should not be less than 100% of its paid-up share capital as on the last day of the preceding financial year. In case the Bidder meets the requirement of Net worth based on the strength of its Subsidiary (ies) and / or Holding Company and /or Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder and its Subsidiary (ies) and / or Holding Company and / or Subsidiary(ies) of the Holding Company, in combined manner should not be less than 100% of their total paid up share capital. However individually, their Net worth should not be less than 75% of their respective paid up share capital. For Consortiums / Joint Ventures, wherever applicable, the Net worth of all consortiums / Joint Venture members in combined manner should not be less than 100% of their paid up share capital however individually, their Net worth should not be less than 75% of their respective paid up share capitals.


    1. In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:


  1. Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company.

  2. A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated financial statements of the Holding Company.

In cases where audited results for the last financial year as on the date of Techno Commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from a practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.

    1. In case the Bidder does not satisfy the financial criteria, stipulated at clause 2.1 and /or clause 2.2 above on its own, its Holding Company would be required to meet the stipulated turnover requirements at clause 2.1 above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from its Holding Company, supported by the holding company’s Board Resolution of the Holding Company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.


NOTES FOR FINANCIAL CRITERIA

  1. Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of assets, write back of depreciation provisions and amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves & surplus.

  2. Other income shall not be considered for arriving at annual turnover.


  1. As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.


      1. (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below


      1. Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organisations / Public Sector Enterprises.


      1. “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.


      1. The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from Govt. / PSU / Organisations as specified in the Qualifying requirements, The conditions (1.0 (i) & (ii), 1.1, 2.0, 2.1, 2.2, 2.3 & 2.4) Qualifying Requirements against which the credential is being submitted may be indicated on the document.


      1. I. Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

II. Copy of Power of Attorney of Authorized Signatory (if applicable)

III. The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

IV. Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.

V. The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.


Original documents for verifications shall be produced as and when called for.

Other Income shall not be considered for arriving at annual turnover



  1. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualified requirement shall be treated as non-responsive.

Tender document is not transferrable.


Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTPC Ltd, and decision of NTPC in this regard shall be final.


  1. Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.


  1. NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.


  1. Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.


  1. Address for Communication

AGM (CS),

NTPC Limited,

Ramagundam STPS

Jyothinagar # 505 215. Karimnagar (Dist) T.S.

Phone: 08728-272505/264215/264232

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in


e-mail:

sreekumarv@ntpc.co.in

mohdhameeduddin@ntpc.co.in

Annexure No 1


Request for Login ID on NTPC e-Tender


If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.


Form A

New Vender (prospective):

Name: ___________________________________________________

Address: ___________________________________________________ ___________________________________________________ ___________________________________________________

State: _________________ City: _______________________

Country: ______________ Pin: _______________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: _________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________ ________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________


DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________


Note: Please download, print and fill up this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount. DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.


Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure No 2


Request for Login ID on NTPC e-Tender


If you are already a supplier / contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form:


Form B

For Existing Venders:

Existing Vender Code with NTPC: ______________ Pre ERP Post ERP

Phone Number: ____________________ Extn: _________________

Email ID: ________________________________________________

Contact Person‘s Name: ____________________________________

Designation: _____________________________________________


Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

State:___________________________ City:_______________________ Country:____________________ Pin:_________________

Telephone No: ____________________ Extn: ________________

Fax Number:______________________

Email ID: ___________________________________________________

Your Company’s Bank Name:

Account Number:____________________________________ Branch:_____________________________________________

Address: ____________________________________________

_____________________________________________________________


Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.


Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.


Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

ANNEXURE–A


PROFORMA OF CERTIFICATE FROM THE CEO/CFO

OF THE HOLDING COMPANY IN ACCORDANCE WITH

ITEM NO.2.3(ii) OF THE QUALIFYING REQUIREMENTS.

(To be submitted by Bidder along with the Bid if applicable)

Ref: Date:


To

Contracts Services Department

NTPC. Ltd.,

Ramagundam Super Thermal Power Station

Jyothinagar – 505 215.

Dist: Karimnagar (T.S)



1) I, M/s......................................... (CEO of the company / CFO of the company)*, declare that M/s................................ (Name of the Holding Company) is the Holding Company of M/s........................................ (Name of the Bidder).


2) I hereby confirm and undertake that the unaudited unconsolidated financial statements submitted in respect of the bidder as part of the bid reference no........................... dated.................. have been considered for the purposes of the finalisation of Consolidated financial statements of the Holding Company as part of the Annual Reports.


3.0 I further, certify that the figures in the unaudited unconsolidated financial statements are true and correct and same have been duly reflected in the audited consolidated financial statements and/or Annual Report of the Holding Company.



Yours faithfully,




(Signature)


Name & Designation..............................................


Name of the Holding Company...........................


(Seal of Company)....................................................



Note : *Strike off whichever is not applicable.



APPENDIX-B


PROFORMA OF LETTER OF UNDERTAKING


(TO BE FURNISHED ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)

[To be executed by the Holding Company Supported by Board Resolution and submitted by the Bidder alongwith the Bid, in case financial support is being extended by the Holding Company to the Bidder for meeting the stipulated Financial Qualifying Requirement as per Item No. 2.4 of qualifying requirements)


Ref. : Date :


To

Contracts Services Department

NTPC. Ltd.,

Ramagundam Super Thermal Power Station

Jyothinagar – 505 215. Dist: Karimnagar (T.S)


Dear Sir,


  1. We, M/s………………………………….. (Name of the Bidder) proposes to submit the bid for

The package………………………………...(Name of the package) for…………………………………..

(Name of the Project)under bid reference no………………….…………dated…………………….

and have sought financial strength and support from us for meeting the stipulated

Financial Qualifying Requirement as per Clause 2.4 of the Qualifying Requirement Bid Data Sheet.


2) We hereby undertake that we hereby pledge our unconditional & irrevocable financial support for the execution of the said package to M/s........................................ (Name of the Bidder), for the execution of the Contract, in case they are awarded the Contract for the said package at the end of the bidding process. We further agree that this undertaking shall be without prejudice to the various liabilities that M/s.................................... (Name of Bidder) would be required to undertake in terms of the Contract including the Performance Security as well as other obligations of the Bidder / Contractor.


3) This undertaking is irrevocable and unconditional, and shall remain in force till the successful execution and performance of the entire contract and/or till it is discharged by NTPC.




4.0 We are herewith enclosing a copy of the Board Resolution in support of this undertaking.


Yours faithfully,



(Signature of Authorised Signatory

on behalf of the Holding Company)



Date: Name & Designation.........................................................................

Name of the Holding Company......................................................


Place Seal of Holding Company..................................................................




Witness:


1) ................................................



2) ……………………………………