or
Existing Venders:
NTPC Limited
(A Government of India Enterprise)
Ramagundam Super Thermal Power Station
NOTICE INVITING TENDER (NIT)
FOR
“Supply, Installation, Erection & Commissioning of VFD System of ID Fan of 500 MW Unit – Stage-II at Ramagundam STPS”
(Domestic Competitive Bidding)
NIT No: 40039320/OT-M-05 Date: 11/08/2015.
NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.
Brief Scope of Work & other Specific details: Supply, Installation, Erection & Commissioning of VFD System of ID Fan of 500 MW Unit – Stage-II at Ramagundam STPS.
Brief Details:
|
Bid Invitation No. |
40039320 |
|
NIT Date |
11/08/2015. |
|
Document Sale Commencement Date & Time |
12/08/2015, 17:30:00 |
|
Document Sale Close Date & Time |
31/08/2015, 15:30:00 |
|
Source IFB/ NIT |
Ramagundam Super Thermal Power |
|
Contract Classification |
Services |
|
Last Date and Time for Queries / Clarification |
15/09/2015 17:00:00 |
|
Last Date and Time for Bid Submission |
30/09/2015, 11:00:00 |
|
Technical Opening Date & Time |
30/09/2015, 11:30:00 |
|
Cost of Bidding Document in INR |
5625/- |
|
Estimated Value in Rs. |
13.94 Crores |
|
EMD in INR |
27,88,000/- |
Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid. Bidder has to submit Integrity Pact with signed and stamped.
Any document submitted by the agency in hard copy other than EMD and Letter of Undertaking before bid opening, will not be considered. In spite of this condition, if any document is submitted by the agency in hard copy other than EMD and Letter of Undertaking, before bid opening shall be ignored and the offer submitted through the e-tendering shall be binding on the agency.
A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at Ramagundam, DISTRICT: KARIMNAGAR or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.
Small Scale Industries registered for similar work with the NSIC shall be exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with TSSSIDC are also entitled for exemption of EMD / Tender Cost. Such parties can sent the request for Tender Documents along with copy of certificates self attested.
Small Scale Industries registered with NSIC / TSSSIDC shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / TSSSIDC.
Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (CS) at the address given below at least three working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.
Registered Cooperative Societies of Land Oustees recognized by NTPC, Ramagundam are exempted from submission of EMD / Bid Security for tenders with estimated value of upto Rs. Twenty (20) Lakhs Only.
Initial steps for participating in our E-tender is as per the table mentioned below:
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Type of Vendor |
Required Document for viewing our tender document |
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Vendors already having SRM Vendor Code and Password |
Before download/ viewing the tender document, bidder has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send D/D to us directly, which should reach us at least three working days prior to Last Date of Tender Fee Payment. |
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Vendors already having SAP Vendor Code, but does not have SRM login ID and Password |
|
|
New Vendor neither having any vendor code in SAP nor any SRM login ID and Password |
|
|
Note:
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)
|
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Qualifying Requirements:
In addition to the requirements stipulated in Section Instructions to Bidder (ITB), the following shall also apply:
The Bidder should meet the qualifying requirements stipulated at 1.1 or 1.2 along with requirement stipulated at 1.3 below:-
1.1 The Bidder should have designed, engineered, manufactured, type tested/ got type tested, supplied and commissioned / supervised commission of atleast one (1) of VFD system (of the type offered) for feeding squirrel cage induction motor of 1250 KW or above rating which is in successful operation for a period of atleast one (1) year as on the date of techno-commercial bid opening.
1.2 (a) The Bidder should have designed, engineered, manufactured, type tested/ got type tested, supplied and commissioned/ supervised commissioning of atleast one (1) number of VFD system suitable for feeding squirrel cage induction motor/ synchronous motor of 1250 KW or above rating which is in successful operation for a period of atleast one (1) year as on the date of techno-commercial bid opening.
(b) The Bidder shall source VFD system from the party who in turn meets the requirement of 1.1 above. This source shall not be allowed to change afterwards.
1.3 The Bidder should have also supplied and commissioned/ supervised commissioning of atleast one (1) number of VFD system as a retrofit for feeding squirrel cage induction motor of 400 KW or above rating which is in successful operation for a period of atleast one (1) year as on the date of techno-commercial bid opening.
FINANCIAL CRITERIA
2.1.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of Techno-Commercial bid opening should not be less than INR 719 Lakhs (Indian Rupees Seven Hundred and Nineteen Lakhs Only).
2.1.2 The Net worth of the bidder as on the last day of the preceding financial year should not be less than 25% of its paid-up share capital.
2.1.3 In case the bidder is not able to furnish its audited financial statements on stand- alone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:
Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company.
A Certificate from the CEO/ CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated financial statements of the Holding Company.
In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.
2.1.4 In case the Bidder does not satisfy the financial criteria, stipulated at clause 2.1.1 and/or clause 2.1.2 above on its own, its Holding Company would be required to meet the stipulated turnover requirements at clause 2.1.1 above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno- Commercial bid, a Letter of Undertaking from its Holding Company, supported by Board Resolution of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.
2.1.5 The unutilized line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by its Bankers, should not be less than INR 579 Lakhs (Indian Rupees Five Hundred and Seventy Nine Lacs Only). In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.
2.1.6 Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/ guarantee limit for the whole group, the Bidder would be required to provide a Banker's certificate regarding unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre should certify that out of the aforesaid limits certified by its bankers, the Bidder shall have access to the line of credit of a level not less than the specified amount at clause 2.1.5 above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.
2.1.7 In case the Bidder's unutilized line of credit for fund based and non-fund based limits stipulated at clause 2.1.5 above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case the Bidder is awarded the contract, the Bank would enhance the line of credit for fund based and non-fund based limits to a level not less than the specified amounts at clause 2.1.5 above to the Bidder or to the Treasury Centre, as the case may be, shall be acceptable.
NOTES FOR FINANCIAL CRITERIA
Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of assets, write back of depreciation provisions and amalgamation. Further, any debit balances of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves & surplus.
Other income shall not be considered for arriving at annual turnover.
For unutilized line of credit for fund based and non-fund based limits and Turnover indicated in foreign currency, the exchange rate as on Seven (7) days prior to the date of Techno-Commercial bid opening shall be used.
As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.
(i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below
Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organisations / Public Sector Enterprises.
“Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.
Original documents for verifications shall be produced as and when called for.
NOTE: The bidder should have achieved the progress specified in the Q.R. even if the total contract is not completed/ closed. The same shall be supported by documentary evidence issued by the owner.
Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.
Copy of Power of Attorney of Authorized Signatory (if applicable)
The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.
Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.
The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.
Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualified requirement shall be treated as non-responsive.
Tender document is not transferrable.
Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTPC Ltd, and decision of NTPC in this regard shall be final.
Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.
NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.
Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.
Address for Communication
AGM (CS),
NTPC Limited,
Ramagundam STPS
Jyothinagar # 505 215. Karimnagar (Dist) T.S.
Phone: 08728-272505/264215/264232
Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
(or) www.ntpctender.com (or) www.ntpc.co.in
Annexure No 1
Request for Login ID on NTPC e-Tender
If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.
Form A
New Vender (prospective):
Name: ___________________________________________________
Address: ___________________________________________________ ___________________________________________________ ___________________________________________________
State: _________________ City: _______________________
Country: ______________ Pin: _______________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: _________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: _____________________________________________________ ________________________________________________________
PAN number: ___________________________________________________
CST number: ___________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ___________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Bid Invitation number interested in: __________________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till:__________
Note: Please download, print and fill up this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount. DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.
Annexure No 2
Request for Login ID on NTPC e-Tender
If you are already a supplier / contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form:
Form B
For
Existing Venders:
Existing Vender Code with NTPC: ______________ Pre ERP Post ERP
Phone Number: ____________________ Extn: _________________
Email ID: ________________________________________________
Contact Person‘s Name: ____________________________________
Designation: _____________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
State:___________________________ City:_______________________ Country:____________________ Pin:_________________
Telephone No: ____________________ Extn: ________________
Fax Number:______________________
Email ID: ___________________________________________________
Your Company’s Bank Name:
Account Number:____________________________________ Branch:_____________________________________________
Address: ____________________________________________
_____________________________________________________________
Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.
Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.
ANNEXURE–A
PROFORMA OF CERTIFICATE FROM THE CEO/CFO
OF THE HOLDING COMPANY IN ACCORDANCE WITH
ITEM NO.2.1.3(ii) OF THE QUALIFYING REQUIREMENTS.
(To be submitted by Bidder along with the Bid if applicable)
Ref: Date:
To
Contracts Services Department
NTPC. Ltd.,
Ramagundam Super Thermal Power Station
Jyothinagar – 505 215.
Dist: Karimnagar (T.S)
1) I, M/s......................................... (CEO of the company / CFO of the company)*, declare that M/s................................ (Name of the Holding Company) is the Holding Company of M/s........................................ (Name of the Bidder).
2) I hereby confirm and undertake that the unaudited unconsolidated financial statements submitted in respect of the bidder as part of the bid reference no........................... dated.................. have been considered for the purposes of the finalisation of Consolidated financial statements of the Holding Company as part of the Annual Reports.
3.0 I further, certify that the figures in the unaudited unconsolidated financial statements are true and correct and same have been duly reflected in the audited consolidated financial statements and/or Annual Report of the Holding Company.
Yours faithfully,
(Signature)
Name & Designation..............................................
Name of the Holding Company...........................
(Seal of Company)....................................................
Note : *Strike off whichever is not applicable.
ANNEXURE-B
PROFORMA OF LETTER OF UNDERTAKING
(TO BE FURNISHED ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
[To be executed by the Holding Company Supported by Board Resolution and submitted by the Bidder alongwith the Bid, in case financial support is being extended by the Holding Company to the Bidder for meeting the stipulated Financial Qualifying Requirement as per Item No. 2.1.4 of qualifying requirements)
Ref. : Date :
To
Contracts Services Department
NTPC. Ltd.,
Ramagundam Super Thermal Power Station
Jyothinagar – 505 215. Dist: Karimnagar (T.S)
Dear Sir,
We, M/s………………………………….. (Name of the Bidder) proposes to submit the bid for
The package………………………………...(Name of the package) for………………………………….
(Name of the Project)under bid reference no………………….…………dated…………………….
and have sought financial strength and support from us for meeting the stipulated
Financial Qualifying Requirement as per Clause 2.4 of the Qualifying Requirement Bid Data Sheet.
2) We hereby undertake that we hereby pledge our unconditional & irrevocable financial support for the execution of the said package to M/s........................................ (Name of the Bidder), for the execution of the Contract, in case they are awarded the Contract for the said package at the end of the bidding process. We further agree that this undertaking shall be without prejudice to the various liabilities that M/s.................................... (Name of Bidder) would be required to undertake in terms of the Contract including the Performance Security as well as other obligations of the Bidder / Contractor.
3) This undertaking is irrevocable and unconditional, and shall remain in force till the successful execution and performance of the entire contract and/or till it is discharged by NTPC.
4) We are herewith enclosing a copy of the Board Resolution in support of this undertaking.
Yours faithfully,
(Signature of Authorised Signatory
on behalf of the Holding Company)
Date: Name & Designation.........................................................................
Name of the Holding Company......................................................
Place Seal of Holding Company..................................................................
Witness:
1) ................................................
2) ……………………………………
ANNEXURE -C
PROFORMA OF LETTER OF UNDERTAKING
(TO BE FURNISHED ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
[To be executed by the Treasury Centre and submitted by the Bidder alongwith the Bid, in case financial support is being extended by the Treasury Centre to the Bidder for meeting the stipulated Financial Qualifying Requirement as per Item No. 2.1.6 of the qualifying requirements)
Ref. : Date :
To
Contracts Services Department
N.T.PC. Ltd.,
Ramagundam Super Thermal Power Station
Jyothinagar – 505 215. Dist: Karimnagar (T.S)
Dear Sir,
1. We, M/s........................................ (Name of the Treasury Centre), declare that we are the Treasury Centre of M/s....................................... (Name of the Bidder) M/s..................................... (Name of the Bidder) proposes to submit the bid for the package ......................................... (Name of the package) for ...................................... (Name of the Project) under bid reference no. ......................... dated ............................ and have sought financial strength and support from us for meeting the stipulated Financial Qualifying Requirement as per Clause 2.6 of Bid data sheet.
2.0 We hereby undertake that we hereby pledge our unconditional and irrevocable financial support for the extension of the said package to M/s ...................................... (Name of the Bidder), for the execution of the Contract, in case they are awarded the Contract for the said package at the end of the bidding process. We further agree that this undertaking shall be without prejudice to the various liabilities that M/s .................................... (Name of Bidder) would be required to undertake in terms of the Contract including the Performance Security as well as other obligations of the Bidder / Contractor.
3.0 This undertaking is irrevocable and unconditional, and shall remain in force till the successful execution and performance of the entire contract and/or till it is discharged by NTPC.
4.0 We are herewith enclosing a copy of the Board Resolution in support of this undertaking.
Yours faithfully,
(Signature of Authorised Signatory
on behalf of the Holding Company)
Date: Name & Designation.................................................................
Name of the Treasury Centre...............................................
Place Seal of Treasury Centre............................................................
Witness:
1) ...................................................
2) .……………………………………
ANNEXURE – D
SALIENT TECHNICAL FEATURES OF THE SERVICES
SALIENT TECHNICAL FEATURES
Retrofitting of Variable Frequency Drive in Stage – I ID Fans in NTPC/RSTPS as per scope of work & specification.
PLANT OVERVIEW
NTPC Ramagundam is about 10 km from Ramagundam Railway station in south central railway zone. Ramagundam railway station can be used for the transportation of equipments and other materials during construction. RSTPS is also directly approachable by Road from Hyderabad / Nagpur. The nearest airport is at Hyderabad (250 km approx).
INSTALLED CAPACITY
Stage-I: 3 Units of 200 MW
Stage-II:3 Units of 500 MW
Stage-III:1 Unit of 500 MW
JOBS IN BRIEF
In general the contract involves Retrofitting of Variable Frequency Drive in Stage-II ID Fans
and the vendor has to Supply, Erect and Commission the VFD system including retrofitting
in the existing system. The VFD system will be installed with existing motors and hydro
coupling and shall have the bypass facility so that the existing scoop control will be put back
in service in case of failure of VFD.
(a) The brief outline of the job includes
(i) Scope of supply shall include design, manufacturing, engineering, inspection
& testing of materials for the complete VFD system as per the technical
specification.
(ii) Supply of mandatory spares as per the bill of material and technical
specification.
(iii) Construction of VFD building and all civil work including underground earth
mats and earth pits, air conditioning, cabling for feeding VFD, and illumination
of VFD room.
(iv) Installation, commissioning and trial operation of VFD system.
(b) The installation & commissioning of VFD System is to be done during overhauling of
the unit.