(A Government Of India Enterprise)

PO:VINDHYANAGAR,DISTT.SINGRAULI(MP)486885

INVITATION TO BID/NOTICE INVITING TENDER

DOMESTIC COMPETITIVE BIDDING

Ref. No. VSTPP/CONTRACTS/OTE/2015 Dt. 10.08.2015

1. NTPC Limited–Vindhyachal Super Thermal Power Project, in Madhya Pradesh, invites e-tender bids / tenders / proposals from eligible bidders for the following packages:

2. Brief Description of NIT

IMPORTANT NOTES:

* Bid document issue time (offline) from 10.00 am to 4.00 pm (Excluding Sunday/Closed Holiday)

** Date of Submission & opening of bid stage-II i.e part (c) and part (d) shall be communicated only to the bidders, who are found qualified at a later date.

*** Type Of Bidding Two stage bidding.

- Stage -1 consist of Part-A EMD & Part-B Technical Bid

- Stage -2 consist of Part-C Letter of under taking & No Deviation Certificate which is to be submitted

offline and part D price bid which is to be submitted online through SRM system

**** Last date of submission of queries by bidders, if any : 05.09.2015

- Submission of "NO DEVIATION CERTIFICATE" : To be submitted by bidder invariably as per

format enclosed with tender documents.

(Annexure A-2 (INB)

Note: Bids are to be submitted super-scribing the tender reference. As detailed below

STAGE	PART	Mode	Superscription on envelop	Remarks
1	A	Offline	EMD*	It shall be submitted in separate envelope in tender Box containing Requisite EMD in valid form
1	B	Offline	Technical Bid*	It shall be submitted in separate envelope in tender Box containing Total credential to fulfill all the criteria as mentioned in qualifying requirements below
2	C	Offline	LOU & No Deviation certificate*	LETTER OF UNDERTAKING (as per ANNEXURE-C, PAGE-10) on the Non-Judicial Stamp paper of Rs. 50/- 2. Duly filled , signed and Stamped “ No Deviation Statement”
2	D	Online	Price Bid	The price bid / rate part shall be submitted online in SRM

* Name of Package and NIT No and due date of submission are also to be super scribed

Followings may kindly be noted that:-

• Price bids shall be submitted online only. No financial terms including discount/premium to be quoted off-line or in c-folder.

• No deviation ,whatsoever, is permitted by NTPC, as preparation of price bids, its opening and comparative evaluations are done online

Hence, the quoted amounts as per the system shall only be considered for evaluation any documents/

Conditions found offline shall be treated invalid and shall not be considered for evaluation

3. Bidder can view/download the complete set of Bid documents as per the following procedure:

Login / password status	Type of Vendor	Required documents for viewing our tender documents
A	Vendors already having SRM Vendor code and Password	Refer Clause No. 4 below.
B	Vendors already having SAP vendor code but does not have SRM Login ID and Password	The agency has to furnish dully filled, signed and stamped Annexure-II (format attached). It shall be submitted up to 29.08.2015 at 4:00 pm at the address given below at Cl 10. After obtaining SRM login ID and password , the agency shall follow as per login password status “A” above. .
C	New Vendor neither having any vendor code in SAP nor any SRM Login ID and Password	The agency has to furnish the followings duly filled, signed and stamped Duly filled Annexure-I (format attached) Partnership deed/affidavit for proprietorship/certificate of incorporation. PAN Card scanned/Photo Copy (self attested) Address proof with postal Pin code Copy of PF Documents Service Tax Registration All these documents shall be submitted up to 29.08.2015 at 4:00 pm at the address given below at Cl 10. After obtaining SRM login ID and password , the agency shall follow as per login password status “A” above. .
Note: Digital certificate (Class-III category is required) is a must for vendors to participate in e-tender. For further details please visit “Guidelines to Bidders” in SRM Login screen.

4. Mode of payment for purchase of tender documents:

1. On-line:

Bidders can view/download the tender documents after logging in our e-tender site:

9. By clicking on “e-tender” in home page of www.ntpctender.com

ii) In the Internet browser directly type the URL

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging to our e-tender site as mentioned above, the bidder shall pay the requisite tender fee through payment gateway by clicking “pay tender fee” as mentioned in the “Bidder’s Manual” and also in Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no. as mentioned in e-tender site

2. Off-line: Tender fee shall be made in form of Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of MP, and the same should reach NTPC Vindhyachal in the communication address given at S.No.10. on or before offline last date as mentioned i.e upto 29.08.2015 at 4:00 pm along with the requisite documents mentioned as per clause 3 “B” & “C” above. Whichever is applicable for the respective status of vendor. If the vendor at 3 “A” desirers for tender documents may also request offline for tender documents. .

3. Exemptions of cost of tender documents : Refer clause No. 05 (iii) (c)

Request for tender documents received after the offline last date as mentioned i.e upto 29.08.2015 at 4:00 shall not be entertained.

5. Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) of requisite value in a separate envelope offline super scribing “EMD Envelope” containing (Requisite EMD in valid form ,”LETTER OF UNDERTAKING” and “ No Deviation Statement”) as detailed above , the same must reach to the office at the address mentioned below before the bid submission deadline as mentioned in the e-tender of our SRM system.

1. “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl.No. iii) a)/b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii) c).

2. If Bid security (EMD), in original, of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD amount their offer shall be rejected.

3. EMD may be furnished in any of the following forms.

1. For EMD amount of any value : Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of MP,

2. Unconditional and irrevocable Bank Guarantee from a nationalized bank/ scheduled bank. The bid security shall remain valid for a period of 45 days beyond the bid original bid validity period (180 days) or beyond any extension in the period of bid security. The Bank Guarantee verification check list duly filled in as per format attached as has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

3. Small Scale Industries registered with the National Small Scale Industries Corporation (NSIC) under single point registration scheme and SSI units registered with MPSSIDC for the said item/ services shall be exempted from payment of Tender Fee and EMD. Exemptions of EMD and other benefits to MICRO AND SMALL ENTERPRISES (MSEs) shall be governed as per enclosed ANNEX-IV... Bidders seeking exemption should enclose a self certified legible copy of valid registration certificate giving details such as items/ services for which registered, validity, monetary limit etc. along with their request of Tender Document. If the validity of the certificate has expired or the stores items are not matching with the tendered items such requests run the risk of their request being passed over as disqualified for this concession/exemption. In case of any doubt on eligibility of such exemption/ concession bidder may get clarification from NTPC Official before submission of their bid.

4. The bid security of all the unsuccessful bidders will be returned as promptly as possible as per terms of bidding documents.

4. No interest shall be payable by NTPC on the Bid Security.

4. Any Bid not accompanied by a Bid Security (EMD) , Letter of undertaking and NO DEVIATION CERTIFICATE in a separate sealed envelope, may be rejected on-line by the owner as being non-responsive and the technical bid envelop shall be returned to the bidder without being opened.

6. No Deviation Certificate: Duly filled signed and stamped “NO DEVIATION STATEMENT” shall be submitted as stated in point f) and also note PART-A of Sl No 2 above.

7. Clarification on bidding documents: Bidder may seek clarification through e-mail or in hard copy (offline) upto the time specified as mentioned in the bidding document. The queries will be answered by NTPC and posted in the c-folder. The bidders can view all queries and all answers once they are posted in the c-folder.

8. Qualifying Requirements:

8.1 The bidder should have supplied , erected and commissioned at least one (01) Inert Gas total flooding fire extinguishing system using inert gas clean agent as defined in NFPA -2001 , having total risk volume of at least 1000 cum. This system must have been designed to the recommendation of Tariff Advisory Committee of India or any other International reputed authority (like LPC –U.K. / NFPA –USA) and should have been in operating condition for at least one (01) year prior to the date of Techno-Commercial bid opening

2. FINANCIAL CRITERIA : -

8.2.0(a) The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of Techno-Commercial bid opening, should not be less than rs. 518.0 lakhs (Indian Rupees Five Hundred and Eighteen Lakhs Only)

8.2.0(b) The Net Worht of the Bidder as on the last day of the preceding financial year should not be less than 25 % of it`s paid up share capital.

8.2.0(c ) In case the bidder is not able to furnish its audited financial statements on stand alone entity basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder further furnishes the following documents on substantiation of its qualification.

1. copies of the unaudited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of its Holding Company.

2. Certificate from the CEO / CFO of the Holding Company, as per the format enclosed in the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated financial statements of the Holding Company.

In case where audited results for the preceding financial year are not available, certification of the financial statements from a practicing Chartered Accountant shall also be considered acceptable.

8.2.0(d) In case a bidder does not satisfy the financial criteria, stipulated at Cl. 8.2.0(a) and / or Cl 8.2.0(b) above on its own , its Holding Company would be required to meet the stipulated turnover requirements at Cl. 8.2.0(a) above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the Holding Company in such an event, the bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution of the Holding Company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

8.2.0(e) The unutilized line of credit for fund based and non – fund based limits with the cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by its Bankers should not be less than rs. 350.0 lakhs (Indian Rupees Three Hundred and Fifty Lakhs Only). In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.

8.2.0(f) Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit / guarantee limit for the whole group, the Bidder would be required to provide a banker’s certificate regarding the unutilized line of credit for fund based and non–fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre shall certify that out of the aforesaid limits certified by its bankers, the Bidders shall have access to the line of credit of a level not less than the specified amount at Cl -8.2.0(e) above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from Treasury Centre, supported by a Resolution passed by the Board of Directors of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

8.2.0(g) In case the Bidder’s unutilized line of credit for fund based and non-fund based limits stipulated at Cl. 8.2.0(e) above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case the Bidder is awarded the contract, the bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amounts at Cl. 8.2.0(e) above to the Bidder or to the Treasury Centre, as the case may be, shall be acceptable.

NOTES:-

1. Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

2. Other income shall not be considered for arriving at annual turnover.

3. For unutilized line of credit for fund based & non-fund based limits and turnover indicated in foreign currency, the exchange rate as on seven days prior to the date of Techno-Commercial bid opening shall be used.

   9. Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / his Collaborators / Associates / Subsidiaries / Group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

10. General Conditions: (For submission of bid)

1. The bids shall be received upto 10:30 Hrs. on date of Technical Bid Opening (PART-A and PART B in offline, and PART A and PART B shall be opened at 11.00 Hrs. on the same date as stipulated above in the presence of bidder, who wish to be present.

2. In case, the date of Bid opening coincides with HOLIDAY, the shifted to next working day at the same time.

3. In the evaluation and comparison of bids, NTPC Limited reserves the right to allow purchase preference to Central Public Sector Enterprises (CPSEs) and Joint ventures with CPSEs as admissible under the existing policy of the Govt. of India.

4. All credentials pertaining to this NIT must be before the date of Bid Opening as mentioned in the NIT.

5. For any postal/communication delay, NTPC Limited will not be held responsible.

6. Details of the work to be executed and terms & conditions of the tender are stipulated in the tender documents.

7. Notwithstanding anything stated above, NTPC reserves the right to assess bidder’s capability & capacity to perform the contract, should the circumstances warrant such assessment in overall interests of the Owner.

8. NTPC reserves the right to issue, reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason whatsoever thereof and in such case no bidder/intending bidder shall have claim arising out of such action.

9. Tender document is not transferable.

10. Package Coordinators of NTPC Vindhyachal :

1. A K Shivhare, Mgr.(CS)

Mobile: 9425823129, email: ajaykumarshivhare@ntpc.co.in

ii. Sh R L Paikara, DGM(C&M)

Mobile No.: 9425823427, email id : ramlalpaikra@ntpc.co.in

9. Address for Communication:

AGM(C&M)-CS

NTPC Limited

VINDHYACHAL SUPER THERMAL POWER PROJECT

PO.VINDHYANAGAR, DIST. SINGRAULI(M.P) 486885.

Phone/fax : 07805-247921

ADDL. GENERAL MANAGER(C&M)-CS

Annexure-I

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are not a supplier/Contractor of NTPC, and interested in participating

in e-tenders in NTPC, please fill the following.

Form-A:

For New Vender (Prospective)

Name : _________________________________________________________

Address : _________________________________________________________

_________________________________________________________

_________________________________________________________

State : ________________________ City : _____________________

Country : ________________________ Pin: _____________________

Telephone No. : ________________________ Extn.: _____________________

Fax No. : ______________________________

Email ID : _________________________________________________________

Your Company’s Bank Name : __________________________________________________

Account No. : ___________________________________________

Branch : ___________________________________________

Address : _____________________________________________________

_____________________________________________________

PAN Number : ______________________________________________________

CST Number : ______________________________________________________

Excise Regn. Number: _____________________________________________________

SSI No. : _______________________________________________________

Contact Person’s Name: _________________________________________________

Designation : _______________________________________________________

Bid Invitation Number interested in: ___________________________________________

DD details as tender fee: Issuing Bank: _____________________________________

No. : ___________________________ Date of Issue: ________________________

Amount: ________________________ DD Valid till : ________________________

Note: Please download print and fill this form. Submit it to the Package Incharge/Contact Person as mentioned in the Bid invitation along with the DD of required amount.

DD should be in favor of “NTPC Limited” payable at the ordering location mentioned the Bid invitation.

Annexure-II

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are already a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the following.

Form-B:

For Existing Venders

Existing Vender Code with NTPC : ______________________________ Pre ERP

Post ERP

Telephone No. : ________________________ Extn.: _____________________

Email ID : _________________________________________________________

Contact Person’s Name: ___________________________________________________

Designation : _________________________________________________________

Bid Invitation Number interested in: _____________________________________________

DD details as tender fee: Issuing Bank: _____________________________________

No. : ___________________________ Date of Issue: ________________________

Amount: ________________________ DD Valid till : ________________________

Address and other details (Only in case of change):

Name : _________________________________________________________

Address : _________________________________________________________

_________________________________________________________

_________________________________________________________

State : ________________________ City : _____________________

Country : ________________________ Pin: _____________________

Telephone No. : ________________________ Extn.: _____________________

Fax No. : ______________________________

Email ID : _________________________________________________________

Your Company’s Bank Name : __________________________________________________

Account No. : _____________________________________________________

Branch : _____________________________________________________

Address : _____________________________________________________

_____________________________________________________

Note: Please tick the approximate box in front of vendor code to indicate whether the vendor code given is Pre-ERP or Post-ERP.Tender fee payment can be given through DD or Payment Gateway. In case the Option of DD is opted should be in favor of “NTPC Limited” payable at ordering location mentioned in the Bid invitation.

Request for login may be sent through E-mail or manually sent to Package in charge/control person as mention in the Bid Invitation.

Annexure – A2(INB)

NO DEVIATION CERTIFICATE

NAME OF PACKAGE& PROJECT: REPLACEMENT OF HALON GAS FIRE PROTECTION SYSTEM BY INERT GAS EXTINGUISHING SYSTEM AT NTPC VINDHYACHAL STAGE-I

BIDDING DOCUMENT NO : 5125-162-3646 (40038486)

Bidders Name and Address

M/s To, AGM (C&M)-I/c

NTPC Vindhyachal

Dear sir ,

1. With reference to our Bid proposal No .-** - Dt… for “ABOVE PACKAGE& PROJECT” bid document no stated as above We here by confirm that we comply with all terms . conditions and specification of the bidding Documents read in conjunction with Amendment (s) /Clarifications(s)/Addenda/ Errata (if any) issued by the Employer prior to opening of Techno – Commercial Bids and the same has been taken into consideration while making our Techno- Commercial Bids & Price Bid and we declare that we have not taken any deviation in this regard.

2. We further confirm that any deviation, variation or additional condition etc, or any mention contrary to Bidding Documents and its Amendment (s)/ clarification(s)/ Addenda/ Errata (if any) as mentioned at 1.0 above found anywhere in our Techno- commercial Bid and/ or Price Bid, implicit or explicit, shall stand unconditionally with drawn, without any cost implication whatsoever to Employer failing with the bid security shall be forfeited.

Date-16/04/201 (Signature)____________________

Place : vindhyanagar (Name )____________________

(Designation )____________________

(Common Seal )____________________

** Agency’s forwarding letter ref No and date , if any, may be entered

Note :. This NO DEVIATION FORMAT must be submitted duly Filled, Signed and Stamped along with BID

Annexure – III

LIST OF BANKS

(FOR DEMAND DRAFT / BANKERS CHEQUE / PAY ORDER )

It shall be Payable at Vindhyanagar / Singrauli / Waidhan (M. P.) only

1. UNION BANK OF INDIA

2. STATE BANK OF INDIA

3. AXIS BANK LTD

4. ALLAHABAD BANK

5. BANK OF BARODA

6. CENTRAL BANK OF INDIA

7. DENA BANK

8. ORIENTAL BANK OF COMMERCE

9. PUNJAB NATIONAL BANK

10. ICICI BANK

11. HDFC BANK LTD.

12. IDBI BANK LTD

Annexure – IV

BENEFITS TO MICRO AND SMALL ENTERPRISES (MSEs)

1. EXEMPTION FROM PAYING TENDER FEES & EARNEST MONEY DEPOSIT:

MICRO AND SMALL ENTERPRISES (MSEs) registered with District Industries centres or Khadi and village industries commission or khadi and village industries Board or Coir Board or National small Industries Corporation or Directorate of handicraft and handloom or any other body specified by ministry of micro, small and medium enterprises as MSMED Act2006 ,for goods produced and services rendered, shall be issued the bidding document free of cost and shall be exempted from paying earnest money Deposit.

2. PRICE PREFERENCE:

Further, in tender, participating MSEs quoting price within price band of L1 +15 percent shall also be allowed to supply a portion of requirement by bringing down their prices to L1 price in a situation where L1 price is from someone other than a Micro and small enterprises and such Micro and small enterprises shall be allowed to supply upto 20 percent of total tendered value. In case of more than ONE such MSES, the supply will be shared proportionately (to tendered quantity).However, for procurement of services or supplies where splitting of quantity is not possible, the award shall be given to L1 bidder only.

NOTE:

The benefit as above to MSEs shall be available only for goods/services produced and provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested /self certified copy of valid registration certificate, giving details such as validity, stores/services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.