NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

CORPORATE CONTRACTS, NOIDA


INVITATION FOR BIDS (IFB)

FOR

LONG TERM PROCUREMENT OF

IMPORTED COAL ON CIF BASIS

FOR

PUDIMADAKA SUPER THERMAL POWER PROJECT (4000 MW)

DIST. VISAKHAPATNAM, STATE OF ANDHRA PRADESH, INDIA


(International Competitive Bidding)


IFB No.: 40040902 Date: 20.07.2015


1.0 NTPC Limited (hereinafter referred to as NTPC) have requirement of 14 MMT imported coal per annum under long term (Ten Years) for Pudimadaka Super Thermal Power Project on CIF/ High Sea Sales basis. Pudimadaka is 4000 MW (4 X 1000 MW) power project based on steam coal of origin other than India is under consideration by NTPC Limited for setting up at Rambilli & Atchuthapuram Mandals of Vishakhapatnam District, Andhra Pradesh, India. The power plant shall be near the Indian coast of Bay of Bengal. The delivery schedule and timely supply is the essence of the contract.


NTPC invites online bids on Single Stage Two Envelope bidding basis (Envelope-I: Techno-Commercial Bid & Envelope-II: Price Bid) with Reverse Auction from eligible bidders for aforesaid Package, as per the Scope of Work mentioned hereinafter.


2.0 SCOPE OF WORK


Bidders shall submit proof of tie-up through a Letter of Commitment from mine(s) along with details of such mine(s) from where they are intending to supply coal as per specification to Pudimadaka project, as per formats enclosed in the bidding documents along with their bids. Coal shall be supplied by the Seller on CIF basis from the coal mines declared through suitable vessels such as Panamax, Capesize etc. matching with the unloading facility at Discharge Point. The vessels sent by Seller shall be unloaded / discharged at the discharge point by NTPC. Discharge point would be a dedicated berthing and unloading facility at Pudimadaka suitable for handling Capesize and Panamax vessels to be developed by NTPC. Tenure of Contract shall be 10 years which shall be further extendable by another 05 year with mutual consent of the successful bidder(s), NTPC and the beneficiaries to be obtained by the end of 9th year.

The detailed Scope of Work shall be as per Volume - III of Bidding Documents


3.0 NTPC intends to finance the subject package through Own Resources.


4.0 Detailed specifications, scope of work and terms & conditions are given in the bidding documents, which are available for examination and sale at the address given at paras 10.0 below and as per the following schedule:


Bidding Document No. : CS-9590-010-9


Bidding Document Sale Date : From 21.07.2015 to 24.08.2015

& Time : From 1000 Hrs to 1700 Hrs.


Pre-bid conference

date & time : 25.08.2015, 10:30 Hrs.(IST)


Bid Receipt Date & Time : Upto 1400 Hrs. (IST) on 07.09.2015

for both Techno-Commercial

and Price Bids including

documents in physical form

(Bid security, Integrity Pact etc.)

of Techno-commercial bids

Bid Opening Date & Time : 1430 Hrs. (IST) on 07.09.2015

for Techno-Commercial Bid


Cost of Bidding Document : INR 2,000/- (Indian Rupees Two thousand only) per set for Indian Bidders and US $35 (US Dollar Thirty Five only) per set for Foreign Bidders.


Date & Time for opening of Price Bids shall be intimated separately to the bidders whose Techno-Commercial Bid are found to be acceptable.


5.0 All bids must be accompanied by Bid Security for an amount equivalent INR 11,20,59,000/- (Indian Rupees Eleven Crore Twenty Lac Fifty Nine Thousand only) or in US$ 1,750,100 (US Dollars One Million Seven Hundred Fifty Thousand One Hundred only)


The Bid Security in Original shall be submitted in a separate sealed envelope before the stipulated bid submission closing date and time. In case acceptable Bid Security in a separate sealed envelope is not received then online Bid shall be rejected by OWNER as being non-responsive and shall not be opened.


6.0 QUALIFYING REQUIREMENT FOR BIDDERS


The Bidder can be an individual firm meeting the qualifying requirements stipulated hereunder as per Clauses A and B;

OR

The Bidder can be a Consortium of maximum two (02) firms meeting the qualifying requirements stipulated hereunder as per Clause A and B collectively.


The Consortium shall necessarily identify one of the Partners as lead Partner who shall meet on its own at least 51% Technical Criteria mentioned at clause A and at least 51% of Financial Criteria mentioned at Clause B except for the Net worth criteria mentioned at clause B(ii).


Each Partner of Consortium shall meet at least 25% of Technical Criteria Requirement mentioned at Clause A or at least 25% of the Financial Criteria Requirement mentioned at Clause B except for the Net worth criteria mentioned at Clause B (ii).



A. Technical Criteria for Bidder:


TheBidder should have imported / exported and supplied a minimum of 1 MMT of any dry bulk (solid) commodity, like Coal, Iron ore, Fertilizers, Chemicals, Cement etc. of origin other than India to any firm, in any continuous twelve (12) months in one or multiple contracts during the past three (3) years reckoned from the date of Techno Commercial bid opening.


In support of the aforesaid experience, the Bidder shall furnish:


a) Supply Experience certificate from purchaser and;

b) Certificate in original from Statutory Auditor(s) of the Bidder


B. Financial Criteria for Bidder:


          1. The average annual turnover of the Bidder in the preceding three (3) financial years as on the date of Techno-Commercial bid opening should not be less than INR 336 Crore (Indian Rupees Three Hundred Thirty Six Crore only) or in equivalent foreign currency.


          1. Net Worth of the Bidder as on the last date of the financial year immediately preceding the date of Techno-Commercial bid opening should not be less than 100% of its paid-up share capital.


          1. In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:


a. Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of the Holding Company.


b. A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the un-audited unconsolidated financial statements form part of the Consolidated Annual Report of the Company.


In cases where audited results for the preceding financial year as on the date of bid opening are not available, certification of the financial statements from a practicing Chartered Accountant shall also be considered acceptable. In case, the Bidder is not able to submit from Practicing Charted Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.


          1. In case a Bidder does not satisfy the financial criteria, stipulated at paras B(i) and/ or B(ii) above on its own, its Subsidiary(ies) and/or Holding Company and/or Subsidiary(ies) of its Holding Company wherever applicable would be required to meet the stipulated turnover requirements at Para B(i) above,. In such an event, the Bidder would be required to furnish along with its bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution of the Holding company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award. In case the Bidder meets the requirement of Net worth based on the strength of its Subsidiary(ies) and/or Holding Company and/or Subsidiary(ies) of its Holding Company wherever applicable, the Net worth of the Bidder and its Subsidiary(ies) and/or Holding Company and/or Subsidiary(ies) of the Holding Company, in combined manner should not be less than 100% of their paid up share capital. However individually, their Net worth should not be less than 75% of their respective paid up share capitals.


          1. In case of a bid submitted by a Consortium the turnover shall be considered on a combined manner for all the Consortium partners. Net worth of all consortium members in combined manner should not be less than 100% of their paid up share capital however individually, their Net worth should not be less than 75% of their respective paid up share capitals.

NOTES:


  1. Net Worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from Reserves and Surplus.

  2. Other income shall not be considered for arriving at annual turnover.

  3. For turnover indicated in foreign currency, the exchange rate as on seven days prior to the date of Techno-Commercial bid opening shall be used.

  4. The term 'date of bid opening' would mean the date of Techno-Commercial bid opening.

  5. A firm can be a partner in only one Consortium; bids submitted by Consortium including the same firm as partner will be rejected.

  6. The Consortium shall necessarily identify one of the partners as lead partner.

  7. The Consortium Bidder shall provide, along with the bid, a Consortium Agreement, as per the format enclosed in the bid documents in which the partners of the Consortium are jointly and severally liable to the Owner to perform all the contractual obligations. The Consortium Agreement shall be submitted along with the bid, failing which the Bidder shall be disqualified and his bid shall be rejected.

  8. In case of Consortium, the bid security, and in the event of award to Consortium the performance bank guarantee, shall be in the name of all the partners of the Consortium.

  9. Dry (bulk) solid commodity mentioned at A above means dry solid bulk cargo covered in Appendix 4 (page 352 to 358) of International Maritime Solid Bulk Cargoes (IMSBC) code MSC 84/24/Add.3


7.0 The Qualifying Requirement criteria stipulated above is for minimum Annual Quoted Quantity of 3.5 MMTPA of Imported Coal on CIF basis. Bidders desirous of quoting Annual Quoted Quantity more than 3.5 MMTPA, can do so as per following table and give a declaration to this effect in the Annexure IH, Volume IV of the bidding documents. In support of such quantity offered, bidder (s) shall provide technical experience as well as financial data as per following, corresponding to Annual Quoted Quantity by them:

Annual Quoted Quantity

(MMTPA)

Financial Criteria

(Rs Crore)

Technical Criteria (MMT)

3.5

336

1.0

5.0

480

1.25

7.0

672

1.75

10.0

960

2.5

12.0

1152

3.0

14.0

1613

3.5

The supporting documents shall be examined by NTPC during Techno-commercial evaluation of the bids and the eligible quantity for supply shall be determined.


Further, lower of the quantity of Imported Coal offered by a bidder and the eligible quantity for supply as determined by NTPC, shall be the 'Qualified Quantity'. Such Qualified Quantity shall be communicated to the Techno-commercially qualified bidders while informing details of Price bid opening.


8.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action.


9.0 Prospective bidders from Uttar Pradesh (U.P) State, India are compulsorily required to provide TIN number at the time of purchase of bidding documents from Office of NTPC.


A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at New Delhi or directly through the payment gateway at our e-Tender Site (https://etender.ntpclakshya.co.in). For logging on to the e-Tender Site, the bidder would require user id and password which can be obtained by submitting a questionnaire available at our e-Tender site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date along with duly filled in questionnaire for issuance of user id and password.


In case of Consortium, at least one of the Partner of the consortium must have purchased the bidding documents in his name.


10.0 Issuance of bidding documents to any bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted online and opened at the address given below. Bidder’s attendance during the Techno-Commercial Bid opening and Price Bid opening in NTPC premises is not envisaged


Bidder shall furnish Bid Security, Power of Attorney, Integrity pact / Consortium Agreement (as applicable), Affidavit of not being Black Listed / Banned as per format, Certificate from Statutory Auditor(s) of the Bidder confirming the supply experience and Letter of Commitment in physical form as detailed in Bidding Documents before the stipulated bid submission closing date and time at the address given below.


Transfer of Bidding Documents purchased by one intending Bidder to another is not permissible.


11.0 Address for communication:


AGM (CS-III) / Dy. Manager (CS-III)

NTPC Limited, 6th Floor,

Engineering Office Complex,

A-8A, Sector-24, NOIDA,

Distt. Gautam Budh Nagar, (U.P.),

INDIA, Pin-201301

Tel. No. +91-120- 4946604/2410578/4948630

Fax No: +91-120-2410215 / 2410011 or at Office


e-mail: aksingh38@ntpc.co.in /mohan02@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in or www.ntpctender.com or www.ntpc.co.in