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NTPC Limited

(A Government of India Enterprise)

Talcher Super Thermal Power

NOTICE INVITING TENDER (NIT)

FOR

Maintenance Contract of Desktop computers for a period of 02 years in NTPC, TSTPS (Domestic Competitive Bidding)

NIT No: 40040539	Date:06/15/2015
Bidding Document No:	IT/6327

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0	Brief Details
NIT No.		40040539
NIT Date		06/15/2015
Document Sale Commencement Date & Time		06/15/2015 19:35:55
Document Sale Close Date & Time		07/01/2015 17:00:00
Source of IFB/NIT		Talcher Super Thermal Power
Contract Classification		Services
Last Date and Time for Bid submission		07/17/2015 15:30:00
Technical Opening Date & Time		07/17/2015 16:00:00
Bid Opening Date & Time		07/24/2015 16:00:00
Cost of Bidding Documents in INR		1,125.00
EMD in INR		0.00
Pre-Bid Conference Date & Time (if any)
Last	Query Date (if any)	07/05/2015

3.0Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the

stipulated bid	submission closing	date and time at the address given below. Any bid without an acceptable Bid Security
and Integrity	Pact (if applicable)	shall be treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at Not Given. or directly through the payment gateway at our SRM Site

(https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the			bidder would require
vendor code and SRM user id and password which can be obtained	by submitting a questionnaire		available at our SRM
site as well as at NTPC tender site (www.ntpctender.com). First time users not		allotted any vendor code are required to
approach NTPC at least three working days prior to Document Sale	Close date	alongwith duly filled in questionnare for
issue of vendor code and SRM user id/password.

5.0 Brief Scope of Work & other specific detail SALIENT TECHNICAL FEATURES

Sub:- Maintenance Contract of Desktop computers for a period of 02 years in NTPC, TSTPS#.

SALIENT TECHNICAL FEATURES:
Talcher Super Thermal			Power Station		is a Unit of NTPC, in Kaniha	block	under Talcher sub-	division of Angul district
of ODISHA.
Nearest Town				:	Talcher 26 KMs
Nearest Railway Station			:	Talcher 29 KMs
Nearest Airport				: Bhubaneswar 180 KMs
INSTALLED CAPACITY
STAGE-I	: 2 Units each 500 MW = Total 1000 MW
STAGE-II	: 4 Units each 500 MW = Total 2000 MW
- To repair Desktop PC systems &					Peripherals for normal hardware breakdown such as :			Replacement	of defective
parts of all	types	including		Hard Disk Drives, Display devices, Key		tops,	batteries (on the mother board),		SMPS, etc.
are in the scope of		the	vendor.

-To repair Desktop PC systems for Operating system corruption. To repair or reload the various client software loaded

like MS-office, Open Office,		Zimbra Desktop	client, other Internet browsers, Anti-Virus, Internet/Intranet server access,
SAP clients etc.
-	To reload and reconfigure	necessary drivers (display, printer, LAN etc), if corrupted.
-	To prepare call sheets on	attending problems, wherein problem identification, rectification carried out and endorsement
by	site IT executive should be provisioned for		every breakdown call.

- Defective media for the HDD shall be retained by the owner in the interest of data security. As such, in the event of HDD replacement supplier shall either allow the owner to retain the defective HDD or shall take out the media and hand over the same to the owner.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0Qualifying Requirements for Bidders:

1.0FINANCIAL CRITERIA :

Turn over : The average annual turnover of the bidder in the preceding three (3) financial years as on the date of bid opening shall not be less than Rs.4.57 lakhs.

2.0TECHNICAL CRITERIA:

The bidder must have executed		maintenance work orders of		PCs/	Laptops/ Servers/		Printers/	Computer Networking
items during the last seven (7) years ending last day of the month previous to bid						opening date, with			either	of	the
following :
a) One order of value not	less than Rs.7.31 lakhs
		OR
b) Two orders, each valuing not less than Rs.4.57			lakh
		OR
c) Three orders, each of valuing not less than Rs.3.65 lakh
NOTES :
1. The word #executed#	in 2.0	above, means that	the bidder	should	have achieved	the	criteria	specified	above	in	the

QR even	if the total	order is started earlier/ not completed/ closed. The same shall be supported by documentary
evidence	issued by the	owner.

2.Other income shall not be considered for arriving at annual turnover.

3.	In cases where audited results	of	the last preceding	financial year are not available, certification of financial
statements from a practicing Chartered		Accountant shall also be		considered acceptable.

8.0Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim					arising			out of such
action.
10.0	Address for Communication
J.V. Bhaskar
Manager (Contracts)
NTPC-Kaniha
Mob: 9437960579
Land Line: 06760247249
Odisha-759147
E-mail: jvbhaskar@ntpc.co.in
S. Hembram
AGM (Contracts)
NTPC-Kaniha
Mob: 9437479203
Odisha-759147
E-mail: shembram@ntpc.co.in
III. Initial Steps for participation in our e-tender is as per the table mentioned below
Type of Vendor Required Document for viewing our tender document
Vendors already having SRM login		id and Password 1)	Before download/viewing our	tender document,			party has		to
pay requisite tender fee either through payment gate way by clicking on #pay tender fee# after login					in	our	SRM site		or
send	Crossed Demand Draft/Pay	Order/Bankers Cheque	in favour of NTPC Limited	payable	at	SBI,		Telesingha

(code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepshikha (code-1889) of requisite amount directly to us, which should reach us at least one working day prior to Last Date of document sale period.

Vendors already having SAP vendor code, but does not have			SRM login id and Password 1. Duly Filled Annexure-1
(format given below) should reach us at least four working			days prior to Last Date of document sale period.
2. Before download/viewing our tender document,	party	has	to pay requisite tender fee either through payment gate way
by clicking on #pay tender fee# after login in our	SRM	site	or send Crossed Demand Draft/Pay Order/Bankers Cheque

in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepshikha (code-1889) of requisite amount directly to us, which should reach us at least four working days prior to Last Date of document sale period with Duly Filled Annexure-1.

New Vendor neither having any vendor code in SAP nor any SRM login id and Password

1.Duly Filled Annexure-2 (format given below) and scanned/ photo copy of PAN card (self Attested) along with the

detailed address and EFT form (Annexure-2A) with	certification	from the banker	should	reach us	at least seven	working
days prior to Last Date of document sale period.
2. Before download/viewing our tender document,	party has to pay requisite tender fee either through payment gate way
by clicking on #pay tender fee# after login in our	SRM site	or send Crossed	Demand	Draft/Pay	Order/Bankers	Cheque

in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepsikha (code-1889) of requisite amount directly to us, which should reach us at least seven working days prior to Last Date of document sale period with Duly Filled Annexure-2.

Note:

#The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The

agency can reach our e-tender site SRM login site directly through below mentioned address.

#https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart#

They can also access our e-tender site (SRM	login site) through www.ntpctender.com and clicking on	Login
(e-Tender).

# NTPC takes no responsibility for any loss/delay/non-receipt of applications/ documents/ EMD sent by post.

#Dealing executive details :

J.V. Bhaskar, Manager(CS)		(Or)	M BHATTACHARYA,DGM(CS)
Ph No # 06760 247249			Ph.No-06760 247243
jvbhaskar@ntpc.co.in			mbhattacharyya@ntpc.co.in
IV. Earnest money deposit (EMD):
A. Bid Security/EMD	and LOU		shall be submitted in	a	sealed envelope, which should	be superscribed #Maintenance
Contract of Desktop computers for			a period of 02 years		in NTPC, TSTPS#, NIT ref	no. 40037327, Due on date:
__.__.2015 from _________________________ (Name and					Address of bidder).# , separately offline by the stipulated bid
opening date and time at the address given below. Any				bid without an acceptable Bid Security (if applicable) shall be
treated as non-responsive	by	the employer and shall not be		opened.

B. The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepshikha (code-1889 EMD shall not be accepted in any other form.

C. The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested

D.ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND BID SHALL NOT BE OPENED.

E.Benefits to MSEs : Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

Further, in tender, participating MSEs quoting price within						price band of L1 + 15 percent shall	also be allowed	to
supply	a portion of	requirement by bringing down their price				to L1 price in a situation where L1 price is from someone
other	than a Micro	and Small	Enterprise and such		Micro	and Small Enterprise shall be allowed	to supply up to 20
percent of total tendered value.			In	cases of more than one		such MSE, the supply will be shared	proportionately	(to
tendered quantity).		However,	for	procurement of	services	or supplies where splitting of quantity	is not possible,	the
award	shall be given	to L1 bidder		only.

The benefit as above to MSEs shall be available only for goods / services produced & provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested / self certified copy of valid registration certificate, giving details such as validity, stores/ services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

VII. GENERAL TERMS AND CONDITIONS

1.DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID:

Legible copies of the following documents duly	signed by the authorised representative of the bidder are to be submitted
in support of the qualifying requirement along	with technical bid.
A. Award letter / Work Order / Purchase	Order with bill of quantities (ii) proof of value of work executed as
mentioned at (B) below

B.Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed

value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organisations / Public Sector Enterprises.

C. Audited balance sheet and profit & loss account of preceding		three (3) financial years	as on date	of	bid opening
(2011-12, 2012-13 & 2013-14).
D.	Partnership deed/ affidavit for proprietorship/ certificate of	incorporation/ articles of	association	etc	with latest

changes, if any.

E.Copy of Power of Attorney of Authorized Signatory (if applicable)

F.The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of

PF code allotted by RPFC must be submitted with technical bid.

G.Copy of Sales Tax registration/TIN, Service Tax registration & PAN.

H.In addition to the above the bidders have to fill in the enclosed check list and submit along with the bid.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2.Bids should be submitted by 3.30 pm on the scheduled date of opening (After 3.30PM system will not allow) of

technical bid		and shall	be opened online at	4.00 pm,	in	presence of	bidders	or their	authorised representative	who wish
to	be present.
3.	If the last date of		receiving application	and date	of	bid opening	coincides	with a	holiday, the date will be	shifted to
the	next working day.
4.	First EMD envelope shall be opened. Technical				Bids of bidders who have submitted EMD in acceptable form to
NTPC shall		be opened	online next. If the bidder qualifies as per the QR and terms						and conditions of NIT,	their price
bid	shall be	opened on	the scheduled date as notified		in	NIT or on	the date	to be intimated after evaluation of technical
bids.

5.No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

6.NTPC takes no responsibility for any loss/ delay/ non-receipt of tenders sent by post. Offers received late/ incomplete

are	liable for rejection. Sealed bids must be sent at the #address for communication# only.
7.	Notwithstanding anything stated above, NTPC reserve the right to assess bidder#s capability and capacity to perform
the	contract, should the circumstance warrant such assessment in overall interest of the owner.
8.	NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.
9.	Above details	are only	indicative.	Other detailed terms and conditions shall	be as per our tender documents.
Interested bidders		are advised	to visit the	site and familiarize themselves with the site	conditions.

10. Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector / Government Agencies are NOT eligible to participate.