NTPC Limited

(A Govt. of India Enterprise)

SINGRAULI SUPER THERMAL POWER STATION

P.O. SHAKTINAGAR, DISTT. SONEBHADRA (U.P) - Pin 231 222

CONTRACT SERVICES

(DOMESTIC COMPETITIVE BIDDING)

SRM Bid No:40036539

1.0 NTPC invites bids from eligible Bidders for “RUNNING AND MAINTENANCE OF NTPC/SSTPS FIELD HOSTEL through e-tender

2.0 Brief Information of NIT

3.0 Bidder can view/download the complete set of Bid document as per the following procedure.

4.0 Mode of Payment for purchase of tender document:

a) On-Line:

a. Vendors can view/download the tender document after logging in our e-tender site

i. by clicking on “e-Tender” in home page of www.ntpctender.com or

ii. by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b. Off-Line: Tender Cost in the form of DEMAND DRAFT drawn in favour of “NTPC LTD.”, and payable at STATE BANK OF INDIA, SHAKTINAGAR, (Br. Code No.5767) OR UNION BANK OF INDIA, SHAKTINAGAR, (Br. Code No.541486) shall be submitted along with the request for issuance of tender documents, which shall be refunded in case the tender document is not issued. However, Pay Order/Bankers Cheque shall also be acceptable, if the same is issued by SBI/UBI, Shaktinagar.

Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

5.0 Bid Security: (EMD) & LETTER OF UNDERTAKING (LOU):

Bidder has to submit earnest money deposit (EMD) & LETTER OF UNDERTAKING (LOU) in hard copy (offline) of requisite value in a separate envelope super scribing EMD & LOU Envelope which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i. “EMD Envelope” should contain the EMD of requisite value & LOU, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii. If Bid Security (EMD) & LETTER OF UNDERTAKING (LOU) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii. EMD may be furnished in any of the following forms:

a) For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on SBI, Shaktinagar Branch, Shaktinagar (Branch Code-5767) or UNION BANK OF INDIA, SHAKTINAGAR, (Br. Code No.541486)

b) In case EMD amount is >Rs 50000/- then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and should be valid for a period of 90 days beyond the bid validity period.

c) Small Scale Industries registered with the National Small Scale Industries Corpn. shall be exempted from payment of tender cost/Earnest Money Deposit. SSI Units registered with UPSSIDC are also entitled for exemption of EMD/tender cost.

Small Scale Industries registered with NSIC/UPSSIDC shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC/UPSSIDC.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.

d) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

e) The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

(i) If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

(ii) In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

(iii) If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

(iv) In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.

(v) In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

(vi) If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.

f) No interest shall be payable by NTPC on the Bid Security.

g) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

7.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers once they are posted in the c-Folder.

­­­­­­­­­­

8.0 Brief Description of Work:- RUNNING AND MAINTENANCE OF NTPC/SSTPS FIELD HOSTEL AT NTPC SINGRAULI, SHAKTINAGAR..­

9.0 Qualifying Requirements of Bidders:­

1. The bidder should be a Proprietary firm/ Partnership Firm/ Limited Company/ Registered Cooperative Society/ Corporate body legally constituted, possessing the required license for similar completed works, registrations etc. as per law, valid at least for 12 months from the date of the opening of tender.

2. The The bidder must have the experience of running maintenance and catering services of Guest House/ Transit Camp/ Management Training Institute of Central Govt. Depts/PSUs/ Large Organizations of repute/ 2 star (or above star) Hotels for last three (3) years ending 31st March 2014.

and

The bidder should have executed/ completed similar works during last 7 (seven) years, ending last day of the month previous to the month of NIT, having minimum contract value as indicated below :

a. Three similar completed contracts, as above, of cost not less than Rs. 18 Lakh each.

OR

b. Two similar completed contracts, as above, of cost not less than Rs. 22 Lakh each.

OR

c. One similar completed contract, as above, of cost not less than Rs. 36 Lakh.

3. The average annual turnover of the bidder in the preceding three (3) completed financial years ending with Financial Year 2013 – 14 shall not be less than Rs. 13 Lakh.

Similar Completed works means "Running, Maintenance and catering services of Guest House/ Transit Camp/ Management training Institute of central Govt. depts/ PSUs/ Large Organization of repute/ 2 star ( or above star) Hotels having minimum 37 no. of rooms during the last seven years.

NOTE:

i. For completed similar works, agency shall submit copies of work-order alongwith successful completion certificate, (TDS if applicable) as a documentary proof otherwise bid may be summarily rejected.

ii. The completed cost the work may be updated @ 8% compounded for each completed year ending March 31st.

iii. Bidders should attach self attested certificates along with tender on the date of the submission for assessing pre-qualification.

iv. The bidder should submit documentary proof related to minimum requirements as stated above in separate envelope along with bid.

v. It must also be noted that lowest bidder has to produce original certificate for verification before award of work.

vi. Technical data sheet (as attached) to be submitted along with technical bid.

10.0 Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

I. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b. Any other data/information as sought in our tender document

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

IV. Copy of Service tax registration certificate.

V. Copy of Sales Tax Registration / VAT Certificate

VI. Copy of valid independent PF code no. issued by concerned RPFC.

VII. Copy of PAN card.

11.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

12.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

13.0 NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

14.0 If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

15.0 Tender document is not transferable.

16.0 Package Co-ordinator:

1) Shri R.K. Dubey, Dy. Manager (CS) NTPC /SSTPS, Mo. No. 9450963029

2) Shri Vijai Kant DGM (CS), NTPC/SSTPS, Mob. No-8005499836

Address for Communication:

17.0 The Dy. General Manager (Contracts)

NTPC Limited, Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

Phone No.05446-232187,

Telefax No.05446-232187/232423, E-mail : vijaikant@ntpc.co.in

18.0 The Addl. General Manager (Contracts)

NTPC Limited, Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

Phone No.05446-232430/236090,

Telefax No.05446-232430/232423, E-mail : amitkumar02@ntpc.co.in