NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Tal.- South Solapur, Solapur 413 215

TEL: 0217-2252504 / 58 FAX: 0217-2252505

NOTICE INVITING TENDER

(Domestic Competitive Bidding)

Bid Invitation No: 40037057 Date: 01.05.2015

1.0 NTPC Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station, Taluka South Solapur, Solapur, Maharashtra, a unit of NTPC Limited invites tenders for “Procurement of Telephone Cables for extending EPBAX facility to NTPC Solapur STPP Township”.

2.0

3.0 Initial Steps for participation in our e-tender is as per the table mentioned below:

4.0 Bid Security and Power of Attorney shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Power of Attorney shall be treated as non-responsive by the employer and shall not be opened.

5.0 BRIEF SCOPE OF PROCUREMENT:

The scope of procurement is included in the bill of quantities and special terms and conditions, attached.

6.0 QUALIFYING REQUIREMENT’S (QR) FOR BIDDERS

(Bidder should meet the QR stipulated hereunder):

6.1 The bidder should have executed Similar contract in last 07 (Seven) years as on the date of bid opening:

(a) Single Contract of value not less than Rs 70.41 Lakhs each

OR

(b) Two contracts of value not less than Rs 44.00 Lakhs each

OR

(c) Three contracts of value not less than Rs 35.20 Lakhs each

The word “executed” means the bidder should have achieved the criteria specified in the above qualifying requirements within the preceding Seven (07) years period even if the contract has been started earlier / or is not completed / closed.

Similar work Means: Supply of PIJF Telephone cables

6.1.1 The bidder has to be manufacturer of PIJF cables or authorized dealer of PIJF Telephone cables.

6.1.2 The cable should be manufactured in compliance with DOT / BSNL / TEC specifications.

6.1.3 In case of authorized dealer, dealer should submit a letter in original from the manufacturer for authorized dealership and quoting, participating in this specific tender.

6.2 Financial criteria:

6.2.1 The average annual turnover of the Bidder in the preceding three (03) financial years as on the date of bid opening shall not be less than Rs 176 Lakhs (Rupees One Crore Seventy Six Lakhs Only) i.e. (FY 11-12; 12-13 and 13-14).

6.2.2 In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

6.3 Other Income shall not be considered in above

6.4 Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / his collaborators / associates / subsidiaries / group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

7.0 GENERAL REQUIREMENTS:

The scanned self-attested copy of the following documents shall be uploaded in C-Folder:

(a) Copy of work orders / LOAs / agreements and completion certificates / proof of completion.

(b) Up to-date copy of Profit and Loss Account and Balance sheet of last three financial Years duly audited by Chartered Accountant.

(c) Up to-date copy of latest Banker Solvency Certificate.

(d) Name and address (es) of the sole proprietor / partners / board of directors and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship.

(e) Copy of registration with Central Government / State Government / Public Sector Undertaking if any applicable.

(f) Details of Manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.

(g) TIN Number / Sales Tax Registration Certificate / Works Tax Registration certificate / Service Tax Registration Number.

(h) Copy of PAN Card.

(i) Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder

8.0 Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before buying / downloading the Tender Documents online.

9.0 Documents as a proof of meeting Qualifying Requirements shall be preferably uploaded online in our SRM Portal. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

10.0 The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

11.0 Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

12.0 TENDER SUBMISSION:

The bidders should submit their offer as per the following pattern:

a) EMD or Bid Security: EMD of requisite amount in prescribed form.The envelope should be super-scribed as with EMD ENVELOPEand the Bid Invitation number, date, Name of the work and Bid opening date (BOD) should be mentioned over it.

The full name, postal address with telephone number of the bidder shall be written on left hand corner of all the envelopes.

b) TECHNICAL BID (Online submission): Technical (un-priced) Bid comprising of documents mentioned herein clauses 7.0, Deviation Statement, Letter of Declaration and other documents shall be strictly uploaded online in C-folder as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details including catalogues / leaflets, if applicable. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

Original documents for verifications shall be produced as and when called for.

c) PRICE BID (Online submission): The PRICE bid shall be submitted online by quoting prices of all the items as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Prices submitted / uploaded elsewhere shall not be considered for evaluation.

The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission.

13.0 BID OPENING

Bids shall be opened online as follows.

a) First Part of Opening:

EMDwill be opened on the time and day set for opening of respective bids.

Technical Bid (QR documents / Technical offer) shall be opened online on the same day only of the bidders who’s EMD / Bid Security is found in line with our requirements as mentioned in the tender documents.

Note:

i. All the supporting documents should have at least certified / attested by the bidder.

ii. After opening of Technical-bids (with acceptable EMD), the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Technical Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as & when called for.

iii. In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.

b) Second Part of Opening:

The price bids of only those parties shall be opened who are found technically qualified after evaluation of the first part bid for which separate intimation will be sent to such qualified bidders.

14.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

15.0 Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the Price bid of the bidder who is not meeting the qualifying requirements shall not be opened.

16.0 If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

17.0 NTPC shall not be responsible for any postal delay / loss / damage or non-delivery of EMD / Bid Security.

18.0 Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC

19.0 MSME's registered with National Small Industries Corporation (NSIC) under single point registration scheme, in respect of tenders for the items for which such NSIC units are registered, are eligible for issue of bid documents free of cost, exemption from Earnest Money Deposit and exemption from payment of Security Deposit for contracts awarded up to the monetary limit for which the unit is registered. Tenderers seeking exemption should enclose a photocopy of valid registration certificate as a proof, giving details such as validity, stores and monetary limits for above purposes. Above benefits cannot be availed by an NSIC unit in case of failure to produce a photocopy of valid registration certificate.

20.0 Such bidders will not be able to download the bidding documents. Other terms and conditions of tender shall be as contained in Bid Documents

21.0 Address for Communication:

ADDITIONAL GENERAL MANAGER

(CONTRACTS & MATERIALS) - I/c

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur – 413215

PHONE: 0217 - 2252504 / 2252558 FAX: 0217 - 2252505

Email: rdjayawant@ntpc.co.in

Alternate Email: gpdileepkumar@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in

Annexure – 1

Request for Login ID on NTPC e-Tender Site

If you are not a supplier / Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following form:

Form A: For Prospective / New Vendors:

Name of the Agency: ______________________________

Address: _________________________________________

_________________________________________

_________________________________________

State: ________________

City: _________________

Country: ______________

Pin: __________________

Telephone Number: _________________

Mobile: ___________________________

Fax Number: ______________________

Other details:

Contact Person's Name: ________________________

Designation: _________________________________

Telephone Number: ___________________________

Mobile: _____________________________________

Fax Number:_________________________________

Email id*:__________________________________

Note:

- The above form may be sent to ashwanityagi@ntp.co.in / vinaykushwaha@ntpc.co.in or through fax on 0217-2252505.

- The form must be accompanied with a company’s letter head (with address and pin code), Copy of PAN card and copy of CST / VAT registration number.

* Please take a note that a valid e-Mail id is most important in e-tendering. All information regarding tender and login id will be sent on the e-Mail id only. Bidders are requested to ensure that the e-Mail id given shall be of permanent nature.

Annexure – 2

Request for Login ID on NTPC e-Tender Site

If you are already a supplier of NTPC (having a vendor code with NTPC), and interested in participating in e-tenders of NTPC, please fill in the following form:

Form B: For Existing Vendors of NTPC ltd. (i.e. if a vendor has a vendor code with NTPC Ltd.)

Existing Vendor code with NTPC: ____________________

Name of the Agency: ______________________________

Other details:

Contact Person's Name:_______________________

Designation: _________________________________

Telephone Number: ___________________________

Mobile: _____________________________________

Fax Number:_________________________________

Email id*:__________________________________

Note:

- The above form may be sent to vinaykushwaha@ntpc.co.in or through fax on 0217-2252505.

- The form must be accompanied with a company’s letter head (with address and pin code), Copy of PAN card and copy of CST / VAT registration number.

* Please take a note that a valid e-Mail id is most important in e-tendering. All information regarding tender and login id will be sent on the e-Mail id only. Bidders are requested to ensure that the e-Mail id given shall be of permanent nature.