NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding)

Ref. NTECL /C&M/NIT-123 / CS -1546 Date: 28.04.2015

NTPC Tamilnadu Energy Company Limited (NTECL), a JV of NTPC & TNEB invites sealed bids for its 2 X 500 MW + 1 X 500 MW Thermal Power Project at Vellivoyal Chavadi Post, Ponneri Taluk, Thiruvallur Dist., Chennai, Tamil Nadu from eligible bidders who fulfill the Qualifying Requirements stipulated below, for the following package:

Description of work

Bid Security

Contract

period

Running & Maintenance of Field Hostel at NTECL Township

Rs.79,000/-

(Rupees Seventy Nine Thousand Only)

24 (Twenty Four) months

1. Technical Criteria :

1.1 The Bidder may be a proprietary firm/ Partnership firm/ Limited Company/ Registered Cooperative Society/ Corporate body legally constituted possessing the required licenses of food business as per Food Safety and Standards Act 2006.

1.2 The bidder must have experience of Running, Maintenance and catering Services of Guest House / Transit Camp / Training Institute of Central Govt. Depts./ PSUs/ Large Organizations (more than 50 employees) / 2 Star (or above star) hotels for last 3 year ending 31st March 2014.

2. Financial Criteria:

2.1 Average Annual financial turnover during the last 3 years ending 31st March of the previous financial year, should be at least Rs.12 Lakhs
AND

2.2 Experience of having executed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be either o thefollowing:
Three contracts of value not less than the amount equal to Rs.16 Lakhs
Or
Two contracts of value not less than the amount equal to Rs. 20 Lakhs
Or
One contract of value not less than the amount equal to Rs.32 Lakhs.

“Similar Completed Works’ means “Running, Maintenance and catering Services of Guest House / Transit Camp / Training Institute of Central Govt. Depts./ PSUs / Large Organizations of repute/ 2 Star (or above star) Hotels having minimum 14 no of rooms during the last seven years”
Note:-
• For completed similar works, agency shall submit copies of work-order along-with successful completion certificate, (TDS if applicable) as a documentary proof, otherwise bid may be summarily rejected.
• The completed cost of the work may be updated @ 8% compounded for each completed year ending March 31’

BRIEF SCOPE OF WORK:

The scope envisagesrunning & maintenance of Field Hostel at NTECL Township. The contract is 24 (Twenty Four) Months.

OTHER TERMS AND CONDITIONS:

1. Detailed specifications, Scope of work, Terms & conditions etc., are given in the bidding documents. Tender documents can be obtained on request along with requisite Tender fee (in the form of Demand Draft / Pay order only) on any working day as per the following schedule:

Bid Document Sale Period	Up to 21.05.2015 11:59 PM
Cost of Bidding document	Rs.1288/- (non-refundable) in form of Demand Draft or Pay order only, in favour of “NTECL” payable at “Chennai”
Submission of Bids (Both Techno-Commercial Bid and Price Bid) i.e. Envelope - I & II together	27.05.2015 up to 14.30 Hours.
Techno - Commercial Bid Opening (Envelope - I)	27.05.2015 at 15.00 Hours.
The date of opening of Price Bid (Envelope - II) shall be intimated separately.
Address for bid submission of Bids	AGM (C&M), Contracts and Materials Dept., NTPC Tamilnadu Energy Company Ltd, Vallur Thermal Power Project, Vellivoyal Chavadi Post, Ponneri Taluk, Thiruvallur District Chennai - 600103, Tamil Nadu. Fax: 044 - 27966065 / 27966033
Location of Tender box in NTECL Site office premises	Contracts & Materials Dept. Hall, NTECL Office Complex. (Site Office)

2. The bids shall be received up to due date & time of bid opening at the Site Office of

NTECL and shall be opened on the date and time as stipulated above in the presence of bidders who wish to be present. Only one authorized representative of the bidder shall be allowed for attending the tender opening

3 The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status. However, such issue of tender documents will not automatically mean that the bidders are considered qualified.

The qualification status shall be examined by NTECL during the process of evaluation and the decision of NTECL in this regard shall be final.

4 The intending bidder shall submit the following documents along with their bid:

a) Income Tax Assessment order/ Up to date copy of Profit and Loss Account and Balance Sheet of last three financial years ending 31^st March of previous financial year duly audited by Chartered Accountant. In case where audited results for the last financial year is not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

b) Copies of Work Orders / Award Letters of similar works covering awarded value, detailed scope of work / terms and conditions / bill of quantities along with proof of execution / completion certificate (TDS if applicable) in support of above Qualifying Requirements.

c) Copy of PF Registration with Regional Provident Fund Commissioner. (RPFC)

d) Copy of Permanent Account Number (PAN) issued by Income Tax authorities.

e) Copy of Service Tax Registration Number issued by concerned authorities.

5 BID SUBMISSION & OPENING:

The bid documents signed and stamped in all pages are to be submitted in two (02) separate sealed envelopes as detailed below:

ENVELOPE: I (Techno - Commercial Bid consisting of:

a. EMD in separate envelope,

b. Qualifying Documents (QR) etc.)

ENVELOPE: II (PRICE BID)

IT SHOULD BE CLEARLY INDICATED ON THE ENVELOPE WHETHER IT IS ENVELOPE - I OR ENVELOPE - II. THE CONTENT OF THE ENVELOPE/S SHOULD ALSO BE CLEARLY SUPERSCRIBED ON EACH ENVELOPE WITH THE NAME OF WORK, NAME OF BIDDER, BID REFERENCE, CONTENTS AND DATE OF OPENING ETC.

If all the above two sealed envelopes are placed in another main envelope, the top of the main envelope must indicate, like à>>>>>>>>>>>

ENVELOPE - I and ENVELOPE - II

ARE AVAILABLE INSIDE

ENVELOPE - I

(Techno - Commercial Bid)

Shall be opened at 15.00 hours on the day set for submission of Bids.

ENVELOPE - II

(PRICE BID)

The date of opening of Price Bids shall be intimated separately.

6 THE PRICE BID/S OF ONLY THOSE BIDDERS SHALL BE OPENED WHO MEET THE QUALIFYING REQUIREMENTS.

7 The Bidder or duly authorized representative/s of the Bidder/s, who are present during Bid opening shall sign in the Bid opening register. Only one authorized representative of the bidder shall be allowed for attending the tender opening.

8 NTECL shall not be responsible for any postal delays resulting in non-receipt of request for tender documents/ original tender documents, bids etc. sent by post / courier.

9 Notwithstanding anything stated above, NTECL reserves the right to assess bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTECL and decision of NTECL in this regard shall be final.

10 NTECL reserves the right to accept / reject any or all bids or split the work or Cancel / withdraw the Notice Inviting Tender (NIT) without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action.

11 Tender documents are not transferable.

12 NTECL reserves the right to extend the date for submission & opening of bids at

its sole discretion.

Address for Communication:

Addl.General Manager (C&M)

Contracts & Materials Dept,

NTPC Tamilnadu Energy Company Ltd

Vallur Thermal Power Project

Vellivoyal Chavadi Post,

Ponneri Taluk, Thiruvallur District,

Chennai - 600 103.

Tel. No.044 - 2799 5838 Fax: 044 – 27966033 / 65

Mob. No/s: 9445002642

********