Project Name	NTPC Lara STPP
NIT No	9999999999 Dated 02.04.2014
Date of NIT Issued	03.04.2014
Short Description of NIT	Application for Enlistment of Agencies for
	Rate Contract for deployment of vehicles on
	requirement/daily basis as per EOI
	for NTPC LARA STPP, Raigarh
Document Sale Close Date	10.04.2015
Source of NIT	NTPC Lara STPP
Contract Classification	Rate Contract
Bid Opening Date	17.04.2015
Package In charge’s mail-id	vbrshende@ntpc.co.in
Alternate Coordinators mail id	naqviimran@ntpc.co.in
No. of Files comprising the	24 Pages
complete set of bidding
Documents

NTPC Limited

( A Government of India Enterprise)

Application for Enlistment of Agencies for

Rate Contract for deplo yment of vehicles on requirement/dail y basis as per EOI for NTPC LARA STPP, Raigarh

DOCUMENTNO.:NTPC/Lara/C&M/Enlistment/ EOI

D ate: 28/02/2015

NTPC LIMITED

(A Government of India Enterprise)

La ra Super Thermal Power Project,

Rajatshre e House Near SBI Kotra Road, Kotra Ro ad, Raigarh(C.G.) India, Pin – 496001

Tel. No.: 0091-776 2-222438/7746098549, Fax No.: 0091-22 -39167491.

NTPCLIMITED

(A Government of India Enterprise)

L ara Super Thermal Power Project,

Raigarh(C.G.) India, Pin – 496001

Tel. No.: 0091-776 2-222438/7746098549, Fax No.: 0091-22-39 167491.

---------------------------------- ------------------------------------------------------- ----------------------

	TABLE OF CONTENTS
S.No.	DESCRIPTION
1.0	DISCLAIMER
2.0	INTRODUCTION
3.0	SCOPE OF WORK
4.0	INFORMATION REQUIRED
5.0	INSTRUCTIONS TO THE APPLICANTS
6.0	SCHEDULE
7.0	PERIOD OF ENLISTMENT
8.0	RIGHT TO ACCEPT OR REJECT APPLICATION
9.0	SIGNATURE AND SUBMISSION

1.0DISCLAIMER

1.1NTPC, reserves the right not to proceed further, to change the process or procedure to be applied. It also reserves the right to decline to discuss further with any Applicant applying for Enlistment.

2.0INTRODUCTION

NTPC Limited is the largest power generating company of India. It was incorporated in the year 1975, with the objective of planning, promoting and organizing an integrated development of power stations in India. It has today emerged as an ‘Integrated Power Major’, with a significant presence in the entire value chain of power generation business. With current generating capacity of more than 43,500 MW, NTPC has embarked on plans to become a 75,000 MW company by 2017.

For procurement/award of contracts for agencies dealing in deployment of vehicles, we intend to enlist the interested agencies

On receipt of applications along with documents, the same shall be scrutinized and agencies found suitable shall be enlisted for respective items and shall be considered in approved vendor list for issue of enquiries for future requirements.

3.0SCOPE OF WORK

The list of items/scope of work & terms & conditions of respective items is as per Attached Annexure-3

4.0INFORMATION REQUIRED AS PART OF APPLICATION FOR ENLISTMENT

4.1Applicants are required to submit the information as mentioned below alongwith their supporting Documents/Certificates in the attached formats as sought in Annexure-I.

5.0INSTRUCTIONS TO THE APPLICANTS

5.1The Application for Enlistment shall be submitted in sealed envelope sealed and shall be

marked as “A p p l i c at i o n f o r En listment of A g e n c i e s f o r … … … ( N a m e o f t h e i t e m a p p l i e d f o r ) f o r N T P C L A R A S T P P ”

5.2All costs incurred by Applicant for preparing and submitting the Application for Enlistment, in providing clarification or any other expenses whatsoever shall be borne by Applicants themselves.

5.3This Application for Enlistment is not transferable.

5.4The language for submission of Application for Enlistment shall be English.

5.5Financial data should be given in Indian Rupees only.

5.6The information furnished with the Application for Enlistment must be sufficient for processing and assessment.

5.7The enclosed Schedules shall be filled in completely and wherever not applicable it should be written as “Not Applicable”. Applicants should furnish the required information and desist from writing “shall be furnished later” or submitting the blank form.

5.9In case the Applicant intends to give additional information for which specified space in the given format is not sufficient, it can be furnished by additional sheets.

5.10All the pages of the Application for Enlistment and Annexure should be signed and corrections and over writings should be countersigned by the authorized signatory.

5.11Any information / data furnished by the applicant found to be incorrect or false or misleading at any point of time would render him liable to be debarred from theEnlistment

/ tendering / taking up of work in NTPC.

5.12NTPC reserves the right to cross check and confirm the information details furnished by the Applicant.

5.18Subsequent to enlistment, the enlisted agencies will be invited to submit the bids in

respect of specific enquiry of N T P C L a r a S T P P for the item for which the agency will be enlisted.

5.19The Applicant shall strictly adhere to the Fraud Prevention Policy of NTPC displayed on its tender website http://www.ntpctender.com and shall immediately apprise the Employer about any fraud or suspected fraud as soon as it comes to their notice. (A certificate to this effect shall be furnished by the applicant alongwith his application as per the format enclosed).

6.0SCHEDULE

A summary of the proposed schedule for Application for Enlistment is shown below. NTPC Reserves the right to amend the enlistment process and amend the schedule at any stage.

EVENT	DATE
Start Date for Issue of Application for	03.04.2015 (10.00 hrs IST)
Enlistment
Last date for issue of Application for	10.04.2015 (15.00 hrs IST)
Enlistment
Last date for receipt of completed	17.04.2015 (upto15.30 hrs IST)
Application for Enlistment

7.0Estimated Turnover: Rs. 18 Lakh (Based on current Year requirement)

8.0EVALUATION CRITERIA FOR ENLISTMENT

8.1For the purpose of Enlistment, Applicants shall be evaluated on the basis of scrutiny of application and Documents/Certificates submitted.

8.2Even though an applicant may satisfy the above requirements, he would be liable to disqualification if he has made misleading or false representation or deliberately suppress the information in the forms, statements and enclosures required in the Application for Enlistment.

9.0CANCELLATION OF ENLISTEDAGENCIES

9.1The Enlistment of agencies shall be cancelled by NTPC in case of the poor performance, abandoning of allotted work, delay in completion of work and handing over of fronts to other agencies, bankruptcy and activities detrimental to the interest of NTPC. The decision of NTPC in this regard shall be final and binding on the Contractor.

9.2In case of change of name of the Enlisted Applicant without change of constitution/ partners, the same shall be intimated alongwith proof of such change to NTPC immediately but in no case later than thirty (30) days from the date of such change occurs failing which the Enlistment of Agency/ Contractor by that name shall be cancelled.

10.0PERIOD OF ENLISTMENT

This enlistment shall be valid for a period of two (2) years from the date of Enlistment.

11.0 RIGHT TO ACCEPT OR REJECT APPLICATION

Notwithstanding anything contained in this Application for Enlistment, NTPC reserves the right to accept or reject any Application and annul the process and reject all Applications at any time without any liability or any obligation for such acceptance, rejection or annulment without assigning any reasons.

12.0SIGNATURE AND SUBMISSION

12.1The Application must be submitted duly signed by the Applicant as per the format provided alongwith this document. Further, Applicants are required to sign and stamp each page of this Application Document and return the same alongwith their Application as a confirmation of acceptance of terms & conditions of this Application Document.

12.2The Application along with all the documentary evidences and with Annexure-II completely filled and signed must be submitted in a sealed envelope on or before the prescribed date and time at the address given under:

AGM (C&M), NTPC Limited,

Lara Super Thermal Power Project

Rajatshree House Near SBI Kotra Road, Kotra Road, Raigarh(C.G.) India, Pin – 496001

Tel. No.: 0091-7762-222438/7746098549, Fax No.: 0091-22-39167491.

bpbishwal@ntpc.co.in , vbrshende@ntpc.co.in, naqviimran@ntpc.co.in

All envelopes shall be titled	“ A p p l i c at i o n	f o r	En listment	of A g e n c i e s	f o r
… … … ( N a m e o f t h e	i t e m a p p l i e d	f o r )	f o r N T P C	L a r a S T P P ”	and

clearly marked the name and address of the Applicant in English.

12.3Applicantmaynotethatmeresubmissionoffilledinapplicationforenlistmentand/or submission

of additional information do not automatically entitle him to claim for enlistment. NTPC at its sole discretion may invite or modify or annul the process without assigning reason whatsoever.

	Annexure-I
	COVERING LETTER TO BE SUBMITTED BY VENDOR WITH APPLICATION DOCUMENT
Ref:	Date:
To,

AGM (C&M),

NTPC Limited,

Lara Super Thermal Power Project

Rajatshree House Near SBI Kotra

Road, Kotra Road,

Raigarh(C.G.) India, Pin – 496001

SUBJECT: Application for Enlistment of Agencies for Vehicle Hiring on Rate Contract basis for

NTPC Lara STPP-Raigarh

Ref.: NTPC/Lara/C&M/Enlistment/ EOI dtd 28.02.2015

With reference to your EOI for enlistment of A g e n c i e s f o r … … … … … … … … … ( N a m e o f t h e i t e m a p p l i e d f o r ) f o r N T P C L a r a S T P P , we wish to apply for the enlistment as a vendor.

We are attaching following documents along with this letter.

1)Application Form.

2)Balance sheet / Profit & loss Account statement for last three financial years.

3)Three Purchase/work order copies of high values executed during last three years from EOI date.

4)Execution proof of the above orders like invoice/challan copy, running bills, certificate from client etc

5)Company Registration, VAT/TIN/Excise/Service Tax registration certificate

6)PAN card copy of the firm/proprietor

7)In case of proprietorship firm, affidavit is required to be submitted. In case of partnership firm, partnership deed to be submitted. In case of limited company, memorandum and article of association to be submitted

8)SSI/MSME/NSIC certificate, if applicable

9)List of clients

Kindly acknowledge the receipt & our register firm for

Thanking You,

Signature: _________________________

Name: ___________________________

Designation: ______________________

Annexure-II

Application for enlistment of Agencies for Vehicle Hiring on Rate Contract basis for NTPC Lara STPP

Ref.: NTPC/Lara/C&M/Enlistment/ EOI

APPLICATION FORM

(TO BE FILLED BY VENDOR)

Annexure-II

1.	Name of the Organization	M/s.
	Address

2.City

3.State

4.PIN Code

5.Contact Person 1 (Name, Designation)

6.Contact Person 2 (Name, Designation)

7.Mobile nos. of Contact Persons

8.Telephone Nos. (With STD Codes)

9.Fax Nos. (with STD Codes)

10.E-Mail Address (s), Company specific

11.Website

12.Registered Office / Head Office address with Telephone / Fax / Email

13.	Nature of Organization (Company	………………………………….(Copy to be submitted)
	Registration copy)
	(Pvt. Ltd., / Public Ltd., / Partnership
	Firm / PSU / Proprietary Concern)
14.	SSI/MSME/NSIC certificate (if applicable)	………………………………….(Copy to be submitted)
15.	Local Sales Tax (LST) No.	………………………………….(Copy to be submitted)
16.	Central Sales Tax (CST) No.	………………………………….(Copy to be submitted)

17.	Tax Payer’s Identification No. (TIN)	………………………………….(Copy to be submitted)
18.	Service Tax Registration No.	………………………………….(Copy to be submitted)
19.	Excise Particulars:	………………………………….(Copy to be submitted)
	ECC No. / Jurisdiction
20.	Company/Proprietor Pan Number	………………………………….(Copy to be submitted)
21.	Items for which request for enlistment is	Rate Contract for vehicles
	made.

22.	Three Purchase/work order copies of			Purchase order 1 ……………….(Copy to be submitted)
	high values executed during last three
	years from EOI date with Execution
				Purchase order 2 ……………….(Copy to be submitted)
	proof of the above orders like
	invoice/challan copy, running bills,
	certificate from client etc			Purchase order 3 ……………….(Copy to be submitted)
23.	Turn-over Details (Balance sheet & Profit			2012-13 ……………………….(Copy to be submitted)
	Lost account/Income Tax Return/CA
	certificate)			2013-14 ……………………….(Copy to be submitted)
				2014-15 ……………………….(Copy to be submitted)

A p p l i c at i o n f o r En listment of A g e n c i e s f o r …	… … ( N a m e o f t h e i t e m
a p p l i e d f o r ) f o r N T P C L a r a S T P P

Ref.: NTPC/Lara/C&M/Enlistment/ EOI

Applicant's Name & Address:	To,
	AGM (C&M),
	NTPC Limited,
	Lara Super Thermal Power Project
	Rajatshree House Near SBI Kotra
	Road, Kotra Road,
	Raigarh (C.G.) India, Pin – 496001

Ladies and / or Gentleman

We have read the contents of the Fraud Prevention Policy of NTPC displayed on its tender website http://www.ntpctender.com and undertake that we shall strictly abide by the provisions of the Fraud Prevention Policy of NTPC.

Yours faithfully

Date:	(Signature)..........................................
Place:	(Printed Name of Authorized person having
	power of attorney)....................................
	(Designation)……………………………….
	(Common seal of firm)...................................

Ref.:- NTPC/Lara/C&M/Enlistment/ EOI

Date: 28.02.2015

To,

M/s.

Sub.:-Enlistment of Travel Agency for Vehicle Hiring on Rate Contract basis and Rate Quotation.

Dear Sir,

Please be aware that NTPC Ltd., a Govt. of India Enterprise is working in Chhattisgarh at Lara STPP. We are in the process of enlisting Raigarh and nearby areas based reputed travel agencies for vehicle hiring purpose through rate contract.

Service to be provided is supply on demand commercial vehicles on hiring basis conforming to RTA/RTO regulations with licensed drivers, for running within the state of Chhattisgarh and across neighbouring states. The essence of the contract is to provide Prompt, Punctual, Efficient, Safe, Courteous and Quality Service.

In case you are working for other Govt. /Semi Govt. /Public sector organizations, details of the same may also be mentioned.

You are therefore requested to send the documents as mentioned in annexure-I for enlistment purpose. You are also requested to submit the details of vehicles owned, Make and Model etc., no. of allied vehicles, in sealed envelope to the undersigned before 20.03.2015.

Rate Contract tender will be sent to all the enlisted agencies and rate of vehicles will be asked from them after the enlistment process is over.

Thanking you.

For and on behalf of NTPC Ltd

Imran Naqvi

Dy. Manager (CS)

Mob No-7587391637

ANNEXURE-III

Deployment of vehicles on Rate Contract Basis

SCOPE OF WORK

1The contractor shall preferably provide Registered Taxi

Band-I AC: Toyota Camry, Toyota Fortuner, Skoda Superb, Hyndui Santafe, Mitsubishi Pajero Sport, Ford Endevour

Band-II AC: Toyota Innova, Mahindra XUV 500, Tata Safari Storm, Force-I SUV

Band-III AC: Renault Duster, Mahindra Scorpio, Nissan Terrano, Skoda Rapid, Honda City, Ford Fiesta, Maruti SX4

Band-IV AC: Tata Indigo eCS, Toyota Etios, Ford classic, Honda Amaze, Maruti Swift Desire.

Band-V Non AC: Tata Sumo, Mahindra Bolero

Band-VI Non AC: Tata Indica/Vista

Type of vehicles of Model 2013 or later as per our requirement. The vehicle shall be provided at our office premises at NTPC Lara STPP, Raigarh or at any other place

intimated to the contractor for travel within or outside Raigarh City as and when

required on daily basis.

2The contractor shall provide well-behaved drivers in proper uniform along with mobile

phone having knowledge of different route as well as repair of vehicle and valid driving license. The reporting time, place, address, etc. should be strictly followed by contractor.

3Drivers should have character antecedent verified from concerned police authority.

4The vehicle provided by Contractor must be excellent conditions and must have proper and complete documents, which should be shown to the user on demand. Otherwise the vehicle may be rejected and sent back. No payment shall be made on account of vehicle so rejected.

5The Contractor shall maintain the duty slip for every trip. The duty slip should be duly signed by the user which would indicate the opening and the closing meter reading with time and date at the point of starting / ending the journey by the user.

Work: Rate Contract for hiring of AC/Non AC Registered Taxis as per Band-I to VI type of vehicles of Model 2013 or later as per our requirement. The vehicle shall be provided at our office premises at Lara STPP-Raigarh as and when required basis.

Format of rate quotation for the purpose of rate contract (Not to be submitted with enlistment document) is enclosed at Annexure-A.

Other Terms & Conditions- ( 1) Service Tax Shall be payable Extra/ As per Reverse Charge Mechanism, (2) Toll Tax, Parking Charges shall be paid on actual basis on submission of original receipts.( 3) Vehicle should be in excellent running condition- Preferably Mfg Year- 2013 or Later

(4) Driver should be in uniform with Mobile Phone ( 5) Driver should have character antecedent verified from concerned police authority (6) Preferably vehicle with commercial permit will be hired ( 7) Agency should have Service Tax Registration and preferable with License from appropriate authority to provide taxi service on hire basis.

The mileage from point to point service shall be paid. (The mileage from garage to the requisitioned destination and back to the garage shall not be paid).

Service Tax and surcharge/ cess on service tax as applicable from time to time shall be payable to the agency extra.

NOTE:

a)No minimum charges per day shall be paid for outstation duty. Payment shall be made on the basis of actual KMs run during the complete outstation journey.

b)Night stay charges for local or outstation journey shall be paid only if the vehicle is kept beyond 12.00 midnight.

c)The price variation due to increase of rate of Fuel/Petrol/ Diesel in Raigarh shall be done as per clause 3.0 of Special Conditions of Contract.

d)* Charge of extra time shall be regulated on prorate basis for exceeding every 15 minutes duty.

e)In case of local journey night stay charges or extra time charges whichever is lower shall be payable.

f)The above rates are including of mobile charge also.

SPECIAL CONDITION OF CONTRACT

1.0Rate Contract for deployment of vehicles on requirement/daily basis as per EOI type of vehicles of Model 2013 and later along-with mobile phone as per our requirement with well-behaved skill driver in proper uniform having knowledge of the route & repair of car and valid driving licenses. The vehicle provided by the contractor must have proper and complete documents which should be shown to the user.

1.1The vehicle shall be provided at our office premises at Lara STPP, Raigarh or at any other place intimated to the Contractor/ Agency for travel within/ outside Raigarh as and when required.

1.2If the vehicle provided by contractor is found not in good condition or without proper document, the vehicle may be rejected and send back. No payment shall be made on account of vehicle so rejected.

1.3The Contractor shall maintain the duty slip for every trip/requisition. The duty slip should be signed by the user which would indicate the vehicle number, opening and the closing mater reading with time and date at the point of reporting/ releasing from journey by the user. It should be insured that there is no overwriting in the duty slip. Is no case duty slip without signature will be accepted for the payment unless specifically intimated in advance. Contractor may ensure that duty slip in all respect filled in and signed by the user may be sent along with bill. Incomplete duty slip will not be accepted.

1.4In case of break down/ servicing/ repairing, the contractor shall provide alternate vehicle of same make and model failing which vehicle shall be hired from any other sources / sources at the risk and cost of the contractor.

1.5The vehicle should comply strictly with the provision of pollution control in line with the decision of Supreme Court from time to time and should also comply with statutory regulation issued.

1.6NTPC reserves the right to finalise the rate contract with two or more agencies based on the requirement and approval of competent authority.

2.0DEDUCTION IN CASE OF VEHICLE NOT MEETING THE SPECIFICATION

2.1If the interior of the vehicle is not in good conditions, 5% deduction from the bills shall be done.

2.2In case of complaint against the driver, 10 % deduction from the bill shall be done.

2.3In case a Car of model 2013 or later is not available, other car of similar make and model in good condition may be sent with consent of NTPC, However, payment at reduced rate shall be made as detailed below:-

SL	Model	Percentage Reduction	in	Percentage Reduction in
No.		payment in Ist year		Payment in II nd year
1	2012	20%		30%
2	2011	30%		40%

2.4Vehicle of model 2010 or bellow should not sent for duty

3.0PRICE VARIATION

The rate quoted by the party shall be firm during the currency of contract except for price variation due to increase/ decrease in the price of Fuel (Petrol /Diesel) to be done per KM of actual travel as per the following formula.

a)Increase/ decrease in rate per KM for Diesel driven Car =Revised rate of Diesel – Previous rate of Diesel

-----------------------------------------------------------

(Agreed Mileage for Particular Band/Model of Vehicle)

b)Increase/ decrease in rate per KM for petrol driven car

=	Revised rate of Petrol – Previous rate of Petrol
	-----------------------------------------------------------
	(Agreed Mileage for Particular Band/Model of Vehicle)

3.1The price variation due to increase/ decrease in fuel price ( Petrol/Diesel) may be applicable w.e.f. one week before the last date of submission of bid document and Raigarh rate of fuel may be applicable.

4.0In case of non-reporting/refusing to provide the requisite vehicle, the same may be hired from any other source(s) at the risk and cost of the contractor, besides any other penal action which may be even termination of contract.

5.0The maintenance cost, charge of the fuel (Petrol/Diesel) in Raigarh, oil, road tax, permit fee, passenger tax, border tax, challans, salary of the driver, the overtime and mobile charges of driver etc. are the responsibility of the contractor and should be paid by the contractor.

6.0NTPC reserves the right to get meter calibrated or checked at any time at its sole discretion and in the event of any error/ fault in the meter being notice, the bill for the journey undertaken ( including those undertaken earlier) would be adjusted, beside any other penal action which may even lead to termination of contract.

7.0INSURANCE: The provided vehicle must be fully and comprehensively insured covering the risk to the driver and all passengers also.

8.0Tempering of meter reading, vehicle number, usage timings, overtime of duty slip and misbehaviour of driver shall be viewed seriously, leading to even cancellation/termination of contract.

9.0Parking charges, Toll Tax shall be reimbursed as per actual by NTPC on certification by the user on submission of documentary proof (original receipt).

9.1No Border Tax/ Permit fee/ Passenger Tax/ Road Tax shall be paid by NTPC.

10.0 One or more than one vehicle depending upon the requirement of the company can be called at any time during the day and night.

11.0 The mileage from point to point service shall be paid. The mileage from garage to the requisitioned destination and back to the garage shall not be paid.

12.0 No advance payment shall be made under any circumstance.

13.0 The contractor shall be fully responsible for any loss or damage to the vehicle or occupant and shall be liable to pay full compensation for any injury or any other loss to passenger.

14.0 The vehicle sent to our office on our requisition must have all relevant documents like Registration Book/ Driving License/ Insurance/ Road Tax receipt/ Permit Fee/ Pollution Certificate/ Passenger Tax / Border Tax etc. The vehicle should be licensed and shall conform to all Govt. rules and regulation being force on time to time.

15.0 The bill triplicate along with duty slip duty filled in and signed by the use of the vehicle or his representative should be sent to NTPC immediately after the use of vehicle. It should be ensure that there is no overwriting in the duty slips. In no case incomplete duty slip without signature will be accepted for payment.

16.0In case of non availability of the vehicles owned by the bidder/ contractor, vehicle other than those owned by the bidder/ contractor may be provided.

16.1Further, in case of non-availability of the requisitioned car, it will be responsibility of the contractor to provide upgraded model of similar make.

17.0 The agency should not refuse to provide the car against our requirement failing which serious view can be taken by NTPC for termination of contract including imposition of suitable penalty to be deducted from the remaining bills of the agency..

18.0All the bookings of car are routed through HR department of Lara STPP, Direct booking of vehicles are totally stopped irrespective of status.

19.0The allotted contract value of each agency during contract tenure is fixed and agency may ensure and keep records so that, the contract value may not exceed against awarded value and submit a monthly report in this regard.

20.0TERMINATION OF CONTRACT:

20.1If any time you make any default in proceeding in the work with the due diligence and continues to do so even after the notice in writing or commit any default in complying any of the terms and conditions even after the notice in writing in given to you on that behalf by the Officer-in-Charge, NTPC may without prejudice to any other right to remedy which shall have accrued or shall accrue thereafter to the corporation, by written notice, terminate the contract as a whole or part of the contract.

20.2All instructions, notices and communications etc. under the contract given in writing and if sent to the last known place of the business, shall deem to have been served on the date, even in ordinary course of post, these would have been delivered to the contractor.

20.3NTPC reserves the right to termination the contract at any time or stage during the period of contract, by given 15 day notice without assigning any reason without any financial consideration/ implication.

21.0The agency must provide the list of vehicles along with photocopy of the Registration Document of all the vehicles dully attested / notarized and certificate by the owner of Contractor/Agency. In case of supply of vehicle beyond the list, the photocopy of the Registration Book dully attested/notarized and certificate by the owner of Contractor/ Agency shall be submitted along with the bills. However the original registration paper shall be provided by the agency on demand in case any further verification is required in case of any doubt. In case agency fails to provide sufficient documentary evidence, 30% deduction from bill shall be made.

22.0An affidavit from the owner shall be submitted certifying that the information furnished regarding list of Car and as amended by time to time is true & correct.

23.0The driver of the vehicle should introduce himself by providing visiting card to the user as soon as he enter the car or at time of reporting ( copy of proforma is enclosed)

24.0The contractor shall also provide mobile phone to the driver sent to duty. All the cost

of the mobile phone shall be borne by contractor only.

25.0The agency shall be registered with service tax authorities.

DUTY SLIP

NAME OF AGENCY________________________________________________

(A) TO BE FIELD BY THE AGENCY DATE:_________

VEHICLE NO __________________ MAKE_____________ MODEL_________

Driver Name ___________________________

Name of Requisitioning Officer ________________________________________

Reporting Date ______________________ Reporting Time __________________

Reporting Place & address _______________ Garage Opening Kms.___________

_______________	Garage Closing Kms ___________
_______________	Garage Opening Time:__________

Booked by:____________________________ Garage Closing Time:__________

Total Kms ______ Total Hrs. ________

(B) TO BE FIELD BY THE USER:

i)Opening Kms at Reporting Place: ___________________________________

ii)Closing Kms at Releasing Place: ____________________________________

iii)Releasing Palce : __________________________ Time: _________(in Hours)

iv)Total Tax/Parking Charges Rs. _______

Certified that interiors of the car, Kms charged are in order and behavior of driver is good.

	(SIGNATURE) __________
Name: _____________________________	(Employee No) __________
Designation: ________________________	Project/ Officer___________
INSTRUCTION FOR USER

User may check & verify the Opening, Closing Kms reading at the start and releasing of car. In case of doubt, please mentioned approximate KMs travels

Proforma of Visiting Card

Travel Company Logo

Name of Agency

We Welcome You

The following Car No. and driver are at your disposal

Car No. --------------------------	Make /Type of Vehicle --------------------
Chauffeur’s Name -----------------------------------------
Mobile No. ------------------------------------------------

For any service kindly call our office on following:

Phone Nos: ---------------------------------------------

Your comfort our concern

				Annexure-A
Sl.	Price	Make/Model of Vehicle in the Price Band		Rates
No	Band
				Rate Per KM
				Including Fuel
				Charges ( Diesel) ,
				Driver Charges +
				Others ( Excluding
				Service Tax) in Rs

Part-A If Per Day Running is more than 200 KM

1Band- 1-AC

Toyota Camry, Toyota Fortuner, Skoda Superb, Hyundai Santafe, Mitsubishi Pajero Sport, Ford Endevour ( All Air- conditioned)Toyota Camry, Toyota Fortuner, Skoda Superb, Hyundai Santafe, Mitsubishi Pajero Sport, Ford Endevour ( All Air- conditioned)

2Band- 2-AC

Toyota Innova, Mahindra XUV 500, Tata

Safari Storm, Force One SUV ( All Air

Conditioned)Toyota Innova, Mahindra XUV

500, Tata Safari Storm, Force One SUV ( All

Air Conditioned)

3Band- 3-AC

Renault Duster, Mahindra Scorpio, Nissan

Terano ,SKODA Rapid, Honda City, Ford

Fiesta, Maruti SX4 ( All Air

Conditioned)Renault Duster, Mahindra

Scorpio, Nissan Terano ,SKODA Rapid, Honda

City, Ford Fiesta, Maruti SX4 ( All Air

Conditioned)

3Band- 3-AC

Renault Duster, Mahindra Scorpio, Nissan

Terano, SKODA Rapid, Honda City, Ford

Fiesta, Maruti SX4 ( All Air

Conditioned)Renault Duster, Mahindra

Scorpio, Nissan Terano, SKODA Rapid, Honda

City, Ford Fiesta, Maruti SX4 ( All Air

Conditioned)

4Band-

4-AC TATA Indigo- e CS, Toyota Etios, Ford Classic,

Honda Amaze, Maruti Swift Dezire ( All Air

Conditioned)

5Band-

5-Non TATA Sumo/ Mahindra Bolero ( Non Air

AC Conditioned)

6 Band-

6- Non

AC TATA- Indica / Vista ( Non Air Conditioned)

			Rate Per Hour in	Maximum per day
			Rs	including night halt
				in Rs for outstation
				duty

Vehicle Running beyond 12 Hrs from Hiring Start Time for AC Vehicle

Vehicle Running beyond 12 Hrs from Hiring Start Time for Non AC Vehicle

Other Terms & Conditions- ( 1) Service Tax Shall be payable Extra/ As per Reverse Charge Mechanism, (2) Toll Tax, Parking Charges shall be paid on actual basis on submission of original receipts.( 3) Vehicle should be in excellent running condition- Preferably Mfg Year- 2013 or Later ( 4) Driver should be in uniform with Mobile Phone ( 5) Driver should have character antecedent verified from concerned police authority (6) Preferably vehicle with commercial permit will be hired ( 7) Agency should have Service Tax Registration and preferable with License from appropriate authority to provide taxi service on hire basis.

							Annexure-A
				Petrol/Diesel Rates in Rs.
		Band-I	Band-II	Band-III	Band-IV	Band-V	Band-VI Non-
Sl.No.	Description of Item	AC	AC	AC	AC	Non-AC	AC
A.	HIRING CHARGES FOR LOCAL JOURNEY
1	Charges upto 8 hours (No additional
	payment up to 80 KM Travel)

Note1 : Band-I AC: Toyota Camry, Toyota Fortuner, Skoda Superb, Hyndui Santafe, Mitsubishi Pajero Sport, Ford Endevour.

Band-II AC: Toyota Innova, Mahindra XUV 500, Tata Safari Storm, Force-I SUV

Band-III AC: Renault Duster, Mahindra Scorpio, Nissan Terrano, Skoda Rapid, Honda City, Ford Fiesta, Maruti SX4

Band-IV AC: Tata Indigo eCS, Toyota Etios, Ford classic, Honda Amaze, Maruti Swift Desire.

Band-V Non AC: Tata Sumo, Mahindra Bolero

Band-VI Non AC: Tata Indica/Vista

Note2 : Other Terms & Conditions- ( 1) Service Tax Shall be payable Extra/ As per Reverse Charge Mechanism, (2) Toll Tax, Parking Charges shall be paid on actual basis on submission of original receipts.( 3) Vehicle should be in excellent running condition- Preferably Mfg Year- 2013 or Later (4) Driver should be in uniform with Mobile Phone ( 5) Driver should have character antecedent verified from concerned police authority (6) Preferably vehicle with commercial permit will be hired ( 7) Agency should have Service Tax Registration and preferable with License from appropriate authority to provide taxi service on hire basis.