DETAILED INVITATION FOR BIDS |
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NTPC Ltd. (A Govt. of India Enterprise) (EASTERN REGION (II) , HEAD QUARTERS (ERHQ-II)) INVITATION FOR BIDS (DCB) FOR RATE CONTRACT OF PROVIDING A/C AND NON A/C VEHICLES ON “AS AND WHEN BASIS” FOR THE OFFICIALS AND GUESTS OF NTPC BHUBANESWAR AT ER II HQ, BHUBANESWAR N-17/2, 3RD, 4TH & 5TH FLOOR, OLIC BUILDING, NAYAPALLY, BHUBANESWAR (Domestic Competitive Bidding) NIT No.: BI No. 40036410 Date: 27.03.2015 1.0 NTPC Ltd invites Online Bids on Single Stage Two Part bidding basis (Part – I : Techno-Commercial Bid & Part – II : Price Bid) from eligible bidders for “ Rate contract of providing A/c & Non A/c vehicles on “as and when basis” for the officials and guests of NTPC Bhubaneswar” ER II HQ, Bhubaneswar, N-17/2, 3rd, 4th & 5th Floor, OLIC Building, Nayapally, Bhubaneswar as per the Scope of Work mentioned hereinafter. 2.0 Brief Scope of Work Providing A/c & Non A/c vehicles on “as and when basis” for the officials and guests of NTPC Bhubaneswar in good running condition and manufacture model should be of 2012 or later . All Vehicles proposed to be placed on hire shall have commercial permit & shall ply in the State of Orissa. |
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ER II HQ, BHUBANESWAR BI NO. 40036410 |
A/C & NON A/C VEHICLE ON ER II HQ, BHUBANESWAR |
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DETAILED INVITATION FOR BIDS |
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| 3.0 Detailed specification, scope of work and terms & conditions are given in the bidding documents which are available for examination and sale at the address given below as per the following schedule: ------------------------------------------------------------------------------------------------------------------------------------ BI No. : 40036410 Documents Sale Dates & Timings : 31.03.2015 to 14.04.2015 (from 1000 hrs to 2230 hrs. (IST)) Last Date for receipt of queries for : 18/04/2015 clarification from prospective Bidders Bid Receipt Date & Time for: Upto 22.04.2015 by 1530 hrs (IST) Techno-Commercial Bid and Price Bid Bid Opening Date & Time : 22.04.2015 at 1600 hrs (IST) for Techno-Commercial Bid Bid Opening Date & Time : Shall be intimated separately by for Price Bid NTPC. EMD Amount : Rs. 50,000.00 Cost of Bidding Document: : Rs.450/- (Rupees Four hundred fifty only) ------------------------------------------------------------------------------------------------------------------------------------ 4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at BHUBANESWAR or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date along with duly filled in questionnaire for issue of vendor code and SRM user id/password. |
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ER II HQ, BHUBANESWAR BI NO. 40036410 |
A/C & NON A/C VEHICLE ON ER II HQ, BHUBANESWAR |
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DETAILED INVITATION FOR BIDS |
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5.0 Qualifying Requirements for Bidder 5.1 The bidder should have experience of providing Taxis on hire basis to Govt./Public Sector/Pvt. Sector companies/ Institutions during last three (03) years as on date of submission of the bid. 5.2 The bidder should have at least four (04) nos. of Hatch back/Sedan/SUV/MUV type commercially registered vehicles of model 2012 or later in the name of Proprietor/Company/Partners/Firm. 5.3 The average annual turnover of the bidder in the preceding three (03) financial years as on date of bid opening, shall not be less than 12.5 lacs (INR Twelve lacs fifty thousand only) Notes: i) Other income shall not be considered for arriving at annual turnover. ii) In case where audited results for the last preceding financial year are not available, certification of financial statement from a practicing Chartered Accountant shall also be considered acceptable. iii) Copies of work order/Letter of award/agreement/completion certificate having award value, scope of work/services and bill of quantities etc. have to be submitted in support of para 5.1 of qualifying requirement. iv) Copies of Name & address/(es) of Board of Directors/Owners, Memorandum & Article of association/Partnership deed including change in the constitution of company, if any, for the last three years, duly notarized affidavit in case of proprietary concern, may be submitted. v) Audited balance sheet/Turnover certified by a practicing Chartered Accountant with Profit & Loss Account for the last three years ending 31.03.2014 are to be submitted. 8.0 GUIDELINE for Participation in SRM/ E- tender: Access To Tender Document: This is an e- tender case. Tender document can be accessed / downloaded from NTPC website after paying the stipulated tender fee of Rs.450.00 .Please ensure that you have the vendor code, user ID and password to log on to our e-tender portal. In case you do not have either vendor code or user ID and Password, please contact NTPC well in time as mentioned hereunder: Initial steps for participating in our E-tender is as per the table mentioned below: |
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ER II HQ, BHUBANESWAR BI NO. 40036410 |
A/C & NON A/C VEHICLE ON ER II HQ, BHUBANESWAR |
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DETAILED INVITATION FOR BIDS
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ER II HQ, BHUBANESWAR BI NO. 40036410 |
A/C & NON A/C VEHICLE ON ER II HQ, BHUBANESWAR |
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| Document to be submitted to Project –in-Charge (AGM-C&M-ERIIHQ) in sealed envelope ( offline) is as under: Envelope must contain Earnest Money Deposit (EMD) and be superscribed “EMD/ Original bid security for the work of “ Rate contract of providing A/c & Non A/c vehicles on “as and when basis” for the officials and guests of NTPC Bhubaneswar”, NIT No 40036410 , DT.27/03/2015 due on date: 22/04/2015 from ____________________________________________ (Name and Address of bidder).” NOTE: The EMD must be submiited/received by us prior to technical bid opening date , otherwise their technical bid shall not be opened. B) TECHNICAL BID (Online submission): Technical (un-priced) Bid comprising of required documents as mentioned in Attachment -A of bid document along with required supporting documents shall be strictly uploaded online in C-folder as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Sequence of operations in brief for uploading in "C" folder: Login Process bid bid no change General Data unpriced bid collaboration button Attach in 'C' folder Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details. No offline submissions of above mentioned documents are acceptable. Original documents for verifications shall be produced as and when called for. C ) PRICE BID (Online submission): The PRICE bid shall be submitted online by quoting prices of all the items as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Prices submitted / uploaded elsewhere shall not be considered for evaluation.Following procedure must be followed while submitting price bid online. Rate shall only be filled in " item data - condition" as same are to be considered for evaluation bid . |
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ER II HQ, BHUBANESWAR BI NO. 40036410 |
A/C & NON A/C VEHICLE ON ER II HQ, BHUBANESWAR |
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| Sequence of operations in brief for filling of Amount in " item data – condition" Login Process bid bid no change Item Data Click on item no. click on condition botton Fill the amount & save (i.e hold button) The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission. D.TENDER OPENING Tenders shall be opened online as follows: a) First Part of Opening: EMD (received offline) will be opened as and when received before the technical opening date. Technical Bid (QR documents / Technical offer as per attachments mentioned in Attachment -A ) shall be opened online on the scheduled day only of the bidders whose EMD are found in line with our requirements as mentioned in the tender documents. Note: i. All the supporting documents should have at least certified / attested by the bidder. ii. After opening of Technical-bids, the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Technical Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time. The bidders shall produce the original documents for verification of NTPC, as & when called for. iii. In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned. b) Second Part of Opening: The price bids of only those parties shall be opened who are found qualified after evaluation of the first part bid, for which separate intimation will be sent to such qualified bidders. |
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ER II HQ, BHUBANESWAR BI NO. 40036410 |
A/C & NON A/C VEHICLE ON ER II HQ, BHUBANESWAR |
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| c) OTHER CONDITIONS 1. Earnest money deposit (EMD): (A) The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at, Bhubaneswar or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents. EMD for an amount less than or equal to Rs. 50,000.00 shall not be accepted in the form of Bank Guarantee. (B) The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested (C) ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND SHALL NOT BE OPENED. (D1)NSIC / SSI units registered with OSID (Odisha) for the items / services for which such units are registered, shall be exempted from payment of Tender Fee/Bid Security / Earnest Money Deposit. Eligible NSIC/SSI units shall be exempted from paying Security Deposit (SD) up to the monetary limit for which the unit is registered with NSIC/ OSIDC. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’ in the EMD envelope. This should reach us before stipulated bid opening Date. D2)Tender document will be issued free of cost to Micro and Small Enterprises. Such Enterprises are not required to submit EMD, however they have to submit copy of Enterprise Memorandum II issued by DIC/Registration Certificate issued by khadi and village Industries Commission/Coir board/NSIC/Directorate of handicrafts and handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises GOI E) Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner. F. NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited. G. Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the Price bids of the bidder who is not meeting the qualifying requirements shall not be opened. H. If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day. |
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ER II HQ, BHUBANESWAR BI NO. 40036410 |
A/C & NON A/C VEHICLE ON ER II HQ, BHUBANESWAR |
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| I.Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions. J.Parties blacklisted/ banned by any NTPC Unit/ Corporate Centre as well as other Public Sector/ Govt. agencies are not eligible to participate. Help Desk (problem related with Login ID / C- Folder attachment ): In case of any problem related with login ID / password & C- Folder, vendors may pl contact on following nos. Helpdesk Contact Nos. 0120-29523190120-2952319 or 0120-25973190120-2597319 or 0120-24102520120-2410252 or 2410259 or 0120-24103060120-2410306 or 9650992097 or 9650991941 or 9650996029 Contact details of concerned person at NTPC ERHQ II , Bhubaneswar : a) P K Samantaray (AGM/ C&M ), E-mail Id :pksamantray@ntpc.co.in, Ph: 9437043529 b) D P Pradhan (AGM/ C&M ), E-mail Id :dppradhan@ntpc.co.in, Ph: 9437043570 ADDRESS FOR COMMUNICATION: ADDITIONAL GEN. MANAGER(C&M) , NTPC LTD , EASTERN REGION (II) , HEAD QUARTERS (ERHQ-II) ,PLOT NO. N/17/2 , ORISSA LIFT IRRIGATION BHAWAN (OLIC BLDG.) , 3RD & 4TH FLOOR , PO: NAYAPALLI , BHUBANESWAR – 751012, ORISSA PHONE NO. 0674-2500946, 9437043529 FAX NO: 0674-2500906 |
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ER II HQ, BHUBANESWAR BI NO. 40036410 |
A/C & NON A/C VEHICLE ON ER II HQ, BHUBANESWAR |
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Subject: Rate contract of providing A/c & Non A/c vehicles on “as and when basis” for the officials and guests of NTPC Bhubaneswar”
Eastern Region Head Quarters –II office ( ERHQ-II) of NTPC Ltd, is presently operating at a Building i.e PLOT NO: N/17/2,ORISSA LIFT IRRIGATION BHAWAN(OLIC BUILDING) ,3RD , 4TH & 5TH FLOOR,UNIT-8, BHUBANESWAR-751012, ORISSA. ERHQ-II is the regional office for NTPC other stations/projects in eastern region i.e Talcher Super Thermal Power Station (TSTPS) , Talcher Thermal Power Station (TTPS), Gajmara Super Thermal Power Project ( GSTPP) , Bongaigaon thermal Power Project (BgTPP) , Darlipalli Super Thermal Power Project (DSTPP).
NTPC for its ERHQ-II Bhubaneswar office intends to enter into rate contract for hiring of vehicles for occasional requirement i.e. on as and when requirement basis. Details of vehicles proposed for hiring are as detailed below :-
1.1 On as and when requirements basic vehicles in good running condition and manufacture model should be of 2012 or later .The requirement of vehicles will be in the following categories.
a) Categories I –Non-AC Mahindra Bolero, TATA Sumo, Indica or equivalent
b) Categories-II-AC Maruti Swift Dzire, Hyundai Accent, Logan, ford new icon, esteem, Indigo or equivalent.
c) Categories-III-AC Maruti SX4, Ford Fiesta, Honda City, Toyota Corolla Altis, Innova or equivalent.
d) Categories - IV #AC-Honda Civic, Skoda or equivalent
1.2 All Vehicles proposed to be placed on hire shall have commercial permit & shall ply in the State of Orissa
1.3 EIC reserve the right to decide the equivalent of vehicle in respective categories
1.4 If an agency desires to deploy a higher version of vehicle against lower categories, he may do so at the rate of lower category.
Annexure No 1
Request for Login ID on NTPC e-Tender. If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form. Form B For Existing Venders: Existing Vender Code with NTPC: _______________
Phone Number: ____________________ Extn: _________________ Email ID:_______________________________________________________ Contact Person’s Name: ___________________________________________ Designation: _______________________________________________ Bid Invitation number interested in: _________ DD/BC/Pay Order details as tender fee: Issuing Bank: _____________________________ No: _____________ Date of Issue: __________ Amount: _________ DD/BC/Pay Order Valid till: __________ Address and other detail (Only in case of change) Name: ___________________________________________________ Address: ___________________________________________________ ___________________________________________________ ___________________________________________________ State: _________________ City: ____________________ Country: ______________ Pin: _________________ Telephone NO: _______________ Extn: ________ Fax Number: _______________ Email ID: ___________________________________________________ Your Company’s Bank Name _______________________________________ Account Number: ____________________________________ Branch: _____________________________________________ Address: ____________________________________________ _____ ______________________________________ Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway. In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation. Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation. |
Annexure No 2
Request for Login ID on NTPC e-Tender. If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following. Form A New Vender (prospective) Name: ___________________________________________________ Address: ___________________________________________________ ___________________________________________________ ___________________________________________________ State: _________________ City: _______________________ Country: ______________ Pin: _________________ Telephone NO: _______________ Extn: ________ Fax Number: _______________ Email ID: ___________________________________________________ Your Company’s Bank Name _______________________________________ Account Number: ____________________________________ Branch: _____________________________________________ Address: _____________________________________________________ ________________________________________________________ PAN number: ___________________________________________________ CST number: ___________________________________________________ Excise Regn Number: _____________________________________________ SSI Number: ___________________________________________________ Contact Person’s Name: ___________________________________________ Designation: _____________________________________________ Bid Invitation number interested in: __________________ DD/BC/Pay Order details as tender fee: Issuing Bank: _____________________________ No: _____________ Date of Issue: __________ Amount: _________ DD Valid till:__________ Note: Please download, print and fill up this form & Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount & a cancelled cheque & EFT form duly filled in as attached herewith. DD/BC/Pay Order should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation. Request for Login may be sent to Package in charge / Contact person as mentioned in the Bid Invitation. |
ANNEXURE-2A
E.F.T- Form
(TO BE RETURNED TO THE COMPANY)
To,
NTPC Limited.
Talcher Super Thermal Power Station
P.O.: - Deepshikha, Dist: Angul, (Orissa)
Pin- 759 147
Dear Sir,
Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND
TRANSFER SYSTEM.
We hereby authorize NTPC Ltd., Scope Complex, Lodi Road, New Delhi to make all our payments through Electronic Fund Transfer system. The details for facilitating the payments are given below:
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
PIN CODE: |
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3. MOBILE NO:
4. BANK PARTICULARS
A) BANK NAME
B) BANK TELEPHONE NO. (WITH STD CODE)
C) BRANCH ADDRESS
PIN CODE |
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D) BANK FAX NO. (WITH STD CODE)
E) BRANCH CODE OF THE BANK
F) 9 DIGIT MICR CODE OF THE BANK BRANCH
(ENCLOSE COPY OF A CANCELLED CHEQUE)
G) 11 DIGIT IFSC CODE CODE OF THE BANK BRANCH
H) BANK ACCOUNT NUMBER
I) BANK ACCOUNT TYPE (TICK ONE)
SAVING |
CURRENT |
LOAN |
CASH CREDIT |
OTHERS |
IF OTHERS SPECIFY
5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address for Intimation regarding release of payments
I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not erected at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.
SIGNATURE
DATE |
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(AUTHORISED SIGNATORY)
Name :
OFFICIAL STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank Account No. _________________ with our branch and the Bank Particulars mentioned above are correct.
SIGNATURE
DATE |
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(AUTHORISED SIGNATORY)
Authorization No.: ……………………………………..
Name: