Sub: Procurement of Anhydrous Ammonia in 60 Kg capacity cylinder (Thru e- tender /SRM with Reverse Auction)

NIT No. PUR/14-15/13 (E-tender BIN:40034598)

NTPC LIMITED

(a Govt of India Enterprise)

FARAKKA SUPER THERMAL POWER STATION

(Domestic Competitive Bidding)

INVITATION FOR BIDS/NOTICE INVITING TENDERS Date: 26.02.2015

NTPC invites Sealed (EMD+QR) plus Online Bids/Tenders/Proposal (Tech+Price) from eligible bidders/parties for the following item: :

Notes

a)Sl no 1 of above shall be processed through e tendering mode with reverse auction for which also please visit our website: www.ntpctender.com –or--ww.etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart for participation in e-tendering. Technical Bid (online), QR (offline) & EMD (offline) for the above tender shall be opened on Bid Opening Date(BOD). Date of Price Bid opening (online) & Reverse Auction (Online) shall be intimated later on to all qualified bidder in due time.

b)For Detailed & Original IFB/NIT and bidding documents, please visit at www.ntpctender.com,

www.ntpc.co.in or www.etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or may contact AGM (Purchase), C&M/Purchase Section, Farakka Super Thermal Power Station, PO: Nabarun, Dist. Murshidabad, West Bengal, PIN-742236, on Ph.No.03512-226816, Fax no:03512-226818.

Mandatory Information

Optional Information

Note: Case is to be processed thru SRM/ E-tendering with reverse auction. Intending bidders should have a valid class-3 Corporate Digital certifificate. For detail go thru, T&Cs attached. Online Bid must be submitted using class-III corporate digital signatures only , Online Bid submitted using digital signatures other than Class III corporate digital signatures will lead to rejection of bids.

Qualifying Requirement

5.1Average annual turn over of the bidder in the preceding three Financial Years as on the date of bid opening should not be less than Rs.77.81 lacs.

5.2Intending bidder must be a manufacturer / supplier of Anhydrous Ammonia Gas.

5.3Intending bidder must have experience of having successfully executed supply of "Anhydrous Ammonia Gas" during last 7 years ending last day of the month previous to the one in which applications are invited with either of the following:

5.3.1Three P.O. of value not less than Rs. 31.12 lacs each

OR

5.3.2Two P.O. of value not less than Rs. 38.90 lacs each

OR

5.3.3 One P.O. of value not less than Rs. 62.24 lacs

NOTE :

01.The word “executed” means that the bidder should have achieved the progress specified in the QR even if the total contract is not completed/closed.

02.Other income shall not be considered for arriving annual turnover.

03.In case where audited results for the preceding financial years are not Available, certification of financial statements from a practicing Chartered

Accountant shall also be considered acceptable.

GUIDELINE for Participation in SRM/ E- tender

1. Access To Tender Document:

This is an e- tender case with reverse auction. Tender document can be accessed / downloaded from NTPC website: www.ntpctender.com. After paying the stipulated tender fee. & Bid creation / submission can be completed after log on to our e-tender portal: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

Using valid LOGIN ID/ Password, allotted to vendors by NTPC.

Please ensure that you have the vendor code, user ID and password. In case you do not have either vendor code or user ID and Password, please contact NTPC well in time and at least three days before last date of paying the tender fee.

2.Tender Fee Payment:

A)Tender fee can be paid through ICICI payment gateway or alternatively through demand draft/ Bankers Cheque , in favor of NTPC Ltd. , payable at SBI , Andua ( Branch Code : 7099 ).

B)In case of receiving the payment through demand draft/banker cheque,

authorization shall be given by NTPC Farakka for allowing the vendor to create the bid. In case payment is made through ICICI payment gateway, this is done automatically.

C)In case there is a failure in making the Tender Fee due to any link failure on Payment Gateway, it is suggested that the payment may be made once again and subsequently you may take up with concerned officer designated for refund of earlier payment.

D)In case of Offline payment, the bidder has to submit application at NTPC Farakka along with DEMAND DRAFT (Non-refundable) for tender fee in favour of NTPC Ltd., payable at SBI, Andua (Branch Code-7099) Within the schedule.

E)The application envelope must be super scribed with NIT No./ Bid Invitation No. In case a bidder desires to participate in more than one tender, separate application is required to be made against each NIT accompanying a separate DEMAND DRAFT as mentioned above.

F)Firms registered with NSIC are exempted for tender fee submission. Application along with a copy of Valid NSIC certificate to be submitted to NTPC Farakka , well in advance (within Schedule) to give authorization to access the bid .

G)Application with all relevant documents should reach in the office of AGM (Purchase) within the schedule. NTPC will not be responsible in any way for late receipt of request for tender documents due to any postal delay or delay of any form in transit.

H)Address for communication: AGM ( Purchase), NTPC Limited, Farakka Super Thermal Power Station, P.O. Nabarun, Dist. Murshidabad, Pin. 742 236, West

Bengal. (Phone No. 03512-226816/226816, Fax No.03512-226818. )

3.Earnest Money deposit (EMD) Payment:

A)EMD of stipulated value is to be submitted physically (Offline) in prescribed form within the scheduled period.

B)EMD is to be submitted in any one of following forms:

(a) Demand Draft in favour of NTPC Limited payable at SBI-Andua (code=7099)

(b)Banker Cheque

(c)Pay Order

(d)Bank Guarantee in standard format of NTPC (enclosed) from Nationalized bank (list of acceptable banks , enclosed ) irrevocable and operative till 30 days after the validity of the

offer.

Note : No Bank Guarantee shall be accepted for EMD amount up to 20,000.00, However, EMD amount exceeding Rs 20,000.00 may be accepted in all the above forms

C) Please note that the firms registered with NSIC or Small Scale Industries registered in WB, are exempted from furnishing Earnest Money. A photocopy of valid registration certificate preferably attested by Gazetted Officer/ Magistrate 1st class, giving details, such as validity, stores and monetary limits, is to be submitted for EMD exemption, failing which they run the risk of their tenders being passed over as ineligible for the concession

However, the above shall be governed by the details given in General Purchase Condition.

4.Technical Bid & Price Bid submission:

A)This is a E-tender case and bidders shall submit bid (Technical Bid & Price Bid) in ONLINE ONLY. Bids sent in physical form thru any other means/ media is not at all acceptable & it may be liable to be rejected.

B)Confirmation of Acceptance of material specification, Acceptance of Fraud Policy guarantee and other Terms & conditions etc, along with deviation statement indicating cost of withdrawal of deviation are to be attached in C- Folder , as per attached format.

C)In case of any deviation in tech specification with respect to tender enquiry, same to be clearly specified as per deviation statement & to be attached in C- Folder during online bid preparation.

D)Price justification document towards the quoted price ( in form of copy of P.O placed by any govt agency , PSU etc may be uploaded / attached in C- Folder .

E)A screen shot is being provided which may be helpful for online bid preparation / submission however ,It is to be noted that actual process at some stage may slightly differ from that.

F)All the bid related documents viz. technical bid, catalogues, data sheets, drawings, etc are to be uploaded with your digital signatures in the tender document folder (Using ‘un- price bid ‘tab) under created bid option

G)All attachment in C- Folder should be either on the Letter Pad of Company OR Company name should be mentioned on Header or Footer level

5.EMD & QR (Qualifying Requirement) Document Submission- Offline:

H)EMD & QR is to be submitted in Physical Form / Offline within the scheduled period. First Envelope containing Earnest Money Deposit to be Marked as “A” & Second Envelope containing Qualifying Requirements to be Marked as “B” .

I)Above Two Sealed envelopes (A&B) must be super scribed with NIT No./ Bid Invitation No., Date of Opening (Technical ) ,Sender’s Name and Address. In addition to this, 1st

Envelope (A) to be marked “EARNEST MONEY” or “NSIC/SSI (WB) Registration Certificate” as the case may be. 2nd Envelope (B) to be marked as “QUALIFYING REQUIREMENTS.

Note : Above two envelopes (A&B ) shall be kept in a single big envelope super scribing the details of these two envelopes & NITNO/ Bid Invitation No with BOD (Technical )

J)Technical Bid / Price Bid of the Bidders who have not submitted requisite amount of

EMD or / and who do not satisfy the Qualifying Requirements shall not be considered.

K)All the documentary evidence like Sales Tax/VAT Registration Number, relevant Purchase

Order copies, completion certificate/ execution proof of P.O (in form of Challan/ invoice

OR

Inspection clearance/ MDCC OR payment receipt etc. ), supporting documents towards Annual turnover (e.g. audited balance sheet or profit & loss account sheet etc. ) are to be Enclosed with the Qualifying Requirement (Envelope B ) to fulfill all the Q.R. clauses.

QR document should contain preferably a brief summary of all covered / submitted Document.

L) NTPC will not be responsible in any way for late receipt of these document (EMD&QR) due to any postal delay or delay in any form in transit.

6.Others:

A)It is to be insured that vendors should have valid Login ID/ Password before creation of Bid. Please contact NTPC well in advance to get the same.

B)Vendors should have valid Class III Digital Signatures with sufficient validity to participate

in E- Tender / SRM .

C)Use Hold button during bid preparation often in order to avoid loss of data in case any break in the link. It may be noted that the system would automatically logoff in case of no activity for more than 10 minutes. Hold is temporary saving of bid. it can be used repetitively .

D)All rates to be filled in are to be the unit rates only. System automatically calculates the total price, which can be viewed in Output Preview. Amount in words need not be filled in as the system would automatically calculate and mention in the Output Preview

E)All deviations/exceptions, if any must only be given in the Deviation Schedule to be uploaded in the C-Folder. Any deviation/exception mentioned elsewhere would not be given effect to.

F)All applicable taxes and duties must be mentioned clearly while filling the rates of the taxes and duties. In case the same are not mentioned separately, it would be assumed that the applicable taxes and duties are inclusive in the bid price.

G)All attachment in C- Folder should be either on the Letter Pad of Company OR Company name should be mentioned on Header or Footer level

H) All attributes must be suitably replied to, before submission of bid.

I) We have been certified SA-8000 company and our SA-8000 Policy is as under:

We at FSTPS are committed to build a long term partnership with our employees and other stakeholders by adopting our vision & mission statement, core values, implementing the principles of global compact and respect employees right to systematically manage occupational health and safety issues.

We shall achieve these by adopting a company wide culture that promotes:

a)Involvement of all employees in implementation of SA 8000 standard and in continual improvement initiatives in all social issues.

b)Learning and training opportunities to all employees.

c)Complying national and other applicable international instruments and their interpretation. As a part of SA 8000 requirements suppliers/sub-suppliers are to assessed by NTPC or their representative for SA-8000 requirements.

Note:

NTPC reserves the right to access the capacity and capability of bidders after scrutiny of applications and reserves the right to reject any or all tenders without assigning any reasons.

7. Help Desk (problem related with Login ID / C- Folder attachment ):

In case of any problem related with login ID / password & C- Folder, vendors may pl contact on following nos. Helpdesk Contact Nos. 0120-2952319 or 0120-2597319 or 0120-2410252 or 2410259 or 0120-2410306 .

Contact details of concerned person at NTPC Farakka :

a)Surajit Sarkar (AGM/ Purchase ), E-mail Id :surajitsarkar@ntpc.co.in, Ph: 03512-226816

b)Gopinath Mandal (Dy Manager / Purchase ), E-mail ID : gopinathmandal@ntpc.co.in Ph: 03512- 226852

We have been certified SA-8000 company and our SA-8000 Policy is as under:

We at FSTPS are committed to build a long term partnership with our employees and other stakeholders by adopting our vision & mission statement, core values, implementing the principles of global compact and respect employees right to systematically manage occupational health and safety issues.

We shall achieve these by adopting a company wide culture that promotes:

Involvement of all employees in implementation of SA 8000 standard and in continual improvement initiatives in all social issues.

Learning and training opportunities to all employees.

Complying national and other applicable international instruments and their interpretation. As a part of SA 8000 requirements suppliers/sub-suppliers are to assessed by NTPC or their representative for SA-8000 requirements.

Note :

a) NTPC reserves the right to access the capacity and capability of bidders after scrutiny of applications and reserves the right to reject any or all tenders without assigning any reasons. b) NTPC will not be responsible in any way for late receipt of request for tender documents/bid due to any postal delay or delay in any form in transit or breakdown in the internet communication system etc at the end of the vendor.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________ Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.