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NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

CONTRTACTS & MATERIALS

NTPC-SRHQ, SECUNDERABAD

INVITATION FOR BIDS (IFB)

FOR

System design, Supply, Installation, Commissioning & Maintenance support of Tier III Datacenter for NTPC Limited at Kavadiguda, Hyderabad

(Domestic Competitive Bidding)

IFB No. 40035165

Dt. 05.03.2015

NTPC Limited invites bids from eligible bidders for System Design, Supply, Installation, Commissioning & Maintenance Support of Tier III Datacenter for NTPC Limited at Kavadiguda Hyderabad, Telangana on Single Stage Two Envelope bidding basis as per the Scope of Work mentioned hereunder.

1.0.0Brief Scope of Work :-

The brief scope of work shall include Turnkey implementation of the Data Center at NTPC SRHQ building at Kavadiguda, Hyderabad with the following subsystems:

Civil and Interiors, UPS and Power Distribution System,Precision Cooling System, Comfort Air-conditioning System, Air Filtration Unit, Safety and Security System, Passive networking solution, Intelligent Building Management System, Data Center Infrastructure Management System & Maintenance Support

2.0.0Detailed terms and scope of work are given in the bidding documents, which are available for Downloading at the address given below, as per the following schedule:

Tender No.	Description of	EMD/Bid	Tender fee	Tender Fee	Bid	Techno-
& Date	Work	Security	Inclusive of	payment	Submission	Comercial
		(Rs.)	taxes @ 14.5%	schedule	Date &	Bid
			(Non		Time	Opening
			refundable)			Date & Time
			(Rs.)
40035165	System Design,			Start on	Up to	30.04.2015 at
dtd.	Supply,	17,94,000/-	5152/-	05.03.2015	15.00 Hrs.	15:30 Hrs.
05.03.2015	Installation,				on
	Installation,			Closing at	on
	Commissioning			Closing at	30.04.2015
	Commissioning			17:00 Hrs	30.04.2015
	& Maintenance			17:00 Hrs
	& Maintenance			on
	Support of Tier			on
	Support of Tier			24.03.2015
	III Datacenter			24.03.2015
	III Datacenter
	for NTPC
	Building at

			1

NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

Kavadiguda,

Hyderabad

3.0.0BID SUBMISSION

3.1.0The bid shall be opened in Two Stages-

(i)FIRST Stage : Techno-commercial Bid (Date of opening as mentioned above)

(ii)SECOND Stage: Price Bid (Date of opening to be informed later)

(iii)Receipt of queries on bid documents: Upto 1700 hrs on 03.04.2015

(iv) Pre-bid conference date & time : 13.04.2015 at 10.00 am

(v) Hosting of clarification to queries : 20.04.2015 by 1700 hrs

Bids shall be submitted online and opened at the address given below. Bidder shall furnish Bid Security, No Deviation Certificate, Power of Attorney and Letter of Undertaking separately offline as detailed in Bidding Documents by the stipulated bid submission closing date and time at the address given below.

As per the provisions of Bidding Documents, the bidders shall submit “Techno- Commercial Bid and Price Bid”, within the bid submission date and time as mentioned above. Techno-Commercial bid will be opened on the same date and time as specified at para 2.0.0 above.

All bids must be accompanied by Bid Security/ Bid Guarantee for an amount of Rs. 17,94,000/- (Rs. Seventeen Lakhs Ninety four Thousand only) in Indian Rupees , as stipulated in the Bidding Documents.

Bids without requisite Earnest Money Deposit (EMD) / Bid Security will not be considered for opening and will be rejected as non-responsive and off-line documents returned to the bidders without being opened.

The Price Bid opening date shall be intimated separately by NTPC to those bidders who have been considered qualified and whose Techno-Commercial Bids have been found to be responsive.

3.2.0Bidders may seek clarifications on the Bid Documents in writing on or before 1700 hrs on 03.04.2015. Pre-bid conference is scheduled on 13.04.2015 at 10:00 Hrs at NTPC office. Clarifications, if any, shall be furnished by NTPC by 20.04.2015. Any clarifications sought after 20.04.2015 will not be entertained. In case no query is received in stipulated time from any of the purchasers of the tender documents, no clarifications will be issued.

4.0.0QUALIFYING REQUIREMENTS FOR BIDDERS :

In addition to the requirements stipulated in section Instructions to Bidder (ITB), the

NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

following shall also apply :-

4.1.0TECHNICAL CRITERIA:

4.1.1The bidder should have designed and executed minimum three Data Centre projects on a turnkey basis with Tier 3/Tier 4 compliance, adhering to Uptime Institute/TIA942 standards during the last 5 years from the date of techno commercial bid opening. Atleast one of the projects shall be for a Government Organisation or Quasi-government organisation or Public Sector Undertaking. Such Data Centres should essentially meet the following criteria :-

aEach Datacenter should be minimum of 1800 sqft of Server Room area & Designed IT load of each of the projects should be at least 160 KW.

bIn each of these projects, bidder should also have procured, supplied, installed and commissioned at least the following subsystems:-

a)i. Data centre interiors like False ceiling, False flooring, Partitioning and Building interior works

ii.UPS and Electrical Distribution

iii.Precision Air Cooling System

iv.Safety and Security systems with Fire Alarm and Fire Suppression system

v.Passive Cabling Infrastructure(Fiber and Copper)

vi. Building Management System

4.1.2One of the Data centres complying to clause 4.1.1 shall be certified by independent certifying organisations like Uptime Institute or EPI or Schnabel for Tier 3/Tier 4 compliance.

4.1.3For one of the Data Centers built to the criteria mentioned in 4.1.1, the bidder should have provided Operation and Maintenance support service for atleast 2 years which should include support for non IT services like electrical, PAC system, Security system etc as on the date of techno commercial bid opening.

4.1.4The bidder should have a minimum of three qualified and experienced DC certified professionals like CDCP/CDCS/CDCE/ATD on their company payroll with minimum 3 years experience in Data Centre designing and implementation and should have support office in Hyderabad. Documentary evidence for this should be submitted along with the bid.

4.1.5The bidder must have valid ISO 9001:2008/ISO 20000/ISO 27001 certificate. Copy of valid ISO 9001:2008/ISO 20000/ISO 27001 certificate should be submitted along with the bid.

5.0.0 FINANCIAL CRITERIA

NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

5.1.1.The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of Techno-Commercial bid opening, should not be less than INR 2254 lakhs (Indian Rupees Two thousand two hundered and Fifty four lakhs Only) .

5.1.2The Net Worth of the bidder as on the last day of the preceding financial year should not be less than 25% of its paid-up share capital.

5.1.3In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

(i)Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company

(ii)A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated financial statements of the Holding Company

In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable

5.1.4In case the Bidder does not satisfy the financial criteria, stipulated at clause 5.1.1 and/or clause 5.1.2 above on its own, its Holding Company would be required to meet the stipulated turnover requirements at clause 5.1.1 above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from its Holding Company, supported by Board Resolution of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

5.1.5The unutilized line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by its Bankers should not be less than INR 741 lakhs (Indian Rupees Seven hundred and Forty one lakhs Only). In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.

5.1.6Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/ guarantee limit for the whole group, the Bidder would be required to provide a Banker’s certificate regarding unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre should certify that out of the aforesaid limits certified by its bankers, the Bidder shall have access to the line of credit of a level not less than the specified amount at clause 5.1.5 above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter

NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

5.1.7In case the Bidder’s unutilized line of credit for fund based and non-fund based limits stipulated at clause 5.1.5 above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case the Bidder is awarded the contract, the Bank would enhance the line of credit for fund based and non- fund based limits to a level not less than the specified amounts at clause 5.1.5 above to the Bidder or to the Treasury Centre, as the case may be, shall be acceptable.

Notes for Financial Criteria:

1.0Net Worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of assets, write back of depreciation provisions and amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves & surplus

1.1Other income shall not be considered for arriving at annual turnover.

1.2For unutilized line of credit for fund based and non-fund based limits and Turnover indicated in foreign currency, the exchange rate as on seven (7) days prior to the date of Techno- Commercial bid opening shall be used.

1.3The word “ executed “ means the bidder should have completed the reference work at Clause 4.1.1 above.

1.4The word “IT load “ meas Electrical load on IT equipments like Server racks, network racks etc.

6.0.0OTHER GENERAL REQUIREMENTS

iThe bidder shall submit the following documents towards proof for meeting the qualifying requirements along with their bid:-

iiDetails and brief description of Projects/Order copies, corresponding completion certificates etc and other documentary evidences for meeting the requirements at Clause 4.1 above.

iii Documentary evidences for establishing the financial parameters

7.0.0REQUIREMENTS FOR REQUEST OF BID DOCUMENTS:

7.1.1The prospective bidders are requested to visit www.ntpctender.com site and get acquainted with e-tender procedure.

A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of cost of the documents as mentioned above in the form of a

NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

crossed account Payee demand draft in favour of NTPC Ltd., Payable at Secunderabad/Hyderabad or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart ).

For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site (Guidelines to Bidders) as well as at NTPC tender site (www.ntpctender.com). First time users, not allotted any vendor code are required to approach NTPC at least three working days prior to last date of tender fee payment along with duly filled- in questionnaire available at Pre-requisite tab under 'e-tender' at ntpctender.com for issue of vendor code and SRM user id/ password.

7.1.2Issuance of bid documents to any Bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted online and opened at the address given below. Bidder shall furnish Bid Security, No Deviation Certificate, Power of Attorney and Letter of Undertaking separately offline as detailed in Bidding Documents by the stipulated bid submission closing date and time at the address given below.

7.1.3Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

Vendors having valid Small Scale Industries Certificate registered with the National Small Industries Corporation (NSIC) under single point registration scheme for the said item are exempted from payment of Tender Fee. Bidders seeking exemption should enclose a photocopy of valid registration certificate giving details such as validity, monetary limit, stores etc. along with their request for Tender Document.

7.1.4Prospective bidders from U.P. state are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC.

7.1.5NTPC reserves the right to reject any or all bids or cancel/ withdraw the Invitation For Bids without assigning any reason; whatsoever, and in such case no bidder/ intending bidder shall have any claim arising out of such action.

7.1.6NTPC Limited reserves the right to accept/ reject any or all applications / bids in part or full.

7.1.7The bidder along with bid must submit documentary evidence in support of meeting qualifying requirements such as Copy of Balance sheet and Profit & Loss account for the specified period, Proof of orders being executed, NSIC certificate wherever applicable, BIS certificate, Registration certificate with department of industries, etc.

8.0.0IMPORTANT INFORMATION TO BIDDER

i)The registered prospective bidders who wish to download the bidding documents shall be prompted to enter his user id & password. Subsequent to entering of user id & password and acceptance of the same by the system, the prospective bidder shall be routed to payment gateway through SRM (e-bidding) for making payment towards cost of bidding documents.