CONSULTANCY WING

Invitation for Bids (IFB) for Procurement of Imported Coal

(International Competitive Bidding)

IFB NO.: 40035284 DATE: 28.02.2015

1.0 NTPC Consultancy Wing (hereinafter referred to as NTPC or the Consultant) for and on behalf of Aravali Power Company Private Limited (hereinafter referred to as APCPL or the owner), invites online bids on Single Stage Two Envelope bidding basis (Envelope-I: Techno-Commercial Bid & Envelope-II: Price Bid) with Reverse Auction for IGSTPP, Jhajjar (3x500 MW) from eligible bidders on “FOR Destination” basis for Procurement of 1.0 Million MT (MMT) Imported Coal, as per the Scope of Work mentioned hereinafter.

Aravali Power Company Private Limited (hereinafter referred to as APCPL or the Owner) is a joint venture of NTPC Limited (a Govt. of India Enterprise), HPGCL (a Govt. of Haryana Enterprise) & IPGCL(a Govt. of Delhi Enterprise) with equity participation of 50:25:25 respectively, has requirement of 1.0 MMT (+/-10%) imported coal of specifications mentioned herein, on ‘FOR Destination’ basis at Indira Gandhi Super Thermal Power Project (IGSTPP), Jhajjar, through various Indian Ports. The delivery schedule and timely supply is the essence of the contract.

2.0 SCOPE OF WORK

Bidders shall declare the coal mine(s) outside India from where they are intending to supply coal as per specification, as per format enclosed in the bidding documents along with their bids. The successful bidder shall supply imported Steam Coal sourced from identified mine(s) as declared by him to IGSTPP at Indian Ports, arranging vessels, stevedoring, handling, storage, port clearances, arranging Railway rakes, loading, transportation and delivery at IGSTPP. All other activities for clearing and forwarding of the consignments like Customs Clearance, coordination with Ports, Railways and any statutory authorities shall also be part of Scope of Work of the successful bidder. All liaison, coordination with coal mine (s) outside India, coordination at load port, discharge port, Railways handling agents etc. shall also be part of Scope of Work of the successful bidder. Unloading of Coal at IGSTPP end from Railway Wagons shall be arranged by APCPL.

The detailed Scope of Work shall be as per Volume-III of Bidding Documents

3.0 APCPL intends to finance the subject package through Own Resources.

4.0 Detailed specifications, scope of work and terms & conditions are given in the bidding documents, which are available for examination and sale at the address given at Para 10.0 below and as per the following schedule:

Date & Time for opening of Price Bids shall be intimated separately to the bidders whose Techno-Commercial Bid are found to be acceptable.

5.0 All bids must be accompanied by Bid Security for an amount equivalent INR 6,21,50,000/- (Indian Rupees Six Crore Twenty One Lac Fifty Thousand only) or in US$ 1,005,700 (US Dollar One Million Five Thousand Seven Hundred only)

The Bid Security in Original shall be submitted in a separate sealed envelope before the stipulated bid submission closing date and time. In case acceptable Bid Security in a separate sealed envelope is not received then online Bid shall be rejected by NTPC as being non-responsive and shall not be opened.

6.0 QUALIFYING REQUIREMENT FOR BIDDERS

The Bidder can be an individual firm meeting the qualifying requirements stipulated hereunder as per Clauses A and B;

OR

The Bidder can be a Consortium of maximum three (03) firms meeting the qualifying requirements stipulated hereunder as per Clauses A and B collectively.

Each partner of Consortium shall meet at least 25% of Technical Criteria Requirement mentioned at Clause A1 or Clause A2 or at least 25% of the Financial Criteria Requirement mentioned at Clause B except for the Net worth criteria mentioned at Clause B (ii).

The Consortium shall necessarily identify one of the Partners as lead Partner who shall meet on its own at least 51% of one of the Technical Criteria mentioned at clause A1 and Clause A2 and at least 51% of Financial Criteria mentioned at Clause B except for the Net worth criteria mentioned at clause B(ii).

In case, lead partner of Consortium meets on its own, at least 51% of only one of the Technical Criteria mentioned at clause A1 or A2, then one partner other than lead partner shall have to meet at least 51 % of the remaining Technical Criteria.

A. Technical Criteria for Bidder:

A1 The Bidder should have imported / exported and supplied a minimum of 0.4 MMT of any dry bulk (solid) commodity, like Coal, Iron ore, Fertilizers, Chemicals, Cement etc. of origin other than India to any firm, in any continuous twelve (12) months in one or multiple contracts during the past three (3) years reckoned from the date of Techno Commercial bid opening.

In support of the aforesaid experience, the Bidder shall furnish:

a) Supply Experience certificate from purchaser and;

b) Certificate in original from Statutory Auditor(s) of the Bidder

AND

A2 The Bidder should have handled, including port operations and loading for despatch through Indian Railways, a minimum of 0.4 MMT of any dry bulk (solid) commodity, like Coal, Iron ore, Fertilizers, Chemicals, Cement etc. in India, in any continuous twelve (12) months in one or multiple contracts during the past three (3) years reckoned from the date of Techno Commercial bid opening.

In support of the aforesaid experience, the Bidder shall furnish:

a) Handling Experience certificate from the purchaser and;

b) Certificate in original from the Statutory Auditor(s) of the Bidder

B. Financial Criteria for Bidder:

(i) The average annual turnover of the Bidder in the preceding three (3) financial years as on the date of Techno-Commercial bid opening should not be less than INR 447.5 Crore (Indian Rupees Four Hundred Forty Seven Crore Fifty Lacs Only) or in equivalent foreign currency.

(ii) Net Worth of the Bidder as on the last date of the financial year immediately preceding the date of Techno-Commercial bid opening should not be less than 100% of its paid-up share capital.

(iii) In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

a. Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of the Holding Company.

b. A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the un-audited unconsolidated financial statements form part of the Consolidated Annual Report of the Company.

In cases where audited results for the preceding financial year as on the date of bid opening are not available, certification of the financial statements from a practicing Chartered Accountant shall also be considered acceptable.

(iv) In case a Bidder does not satisfy the financial criteria, stipulated at paras B(i) and/ or B(ii) above on its own, its Holding Company would be required to meet the stipulated turnover requirements at Para B(i) above, provided that the Net Worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution of the Holding company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

(v) The un-utilized Line of Credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of bid opening, duly certified by its Bankers, should not be less than INR 62.15 Crore (Indian Rupees Sixty Two Crore Fifteen Lacs Only) or in equivalent foreign currency.

In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.

(vi) Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/guarantee limit for the whole group, the Bidder would be required to provide a Banker’s certificate regarding the un-utilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre should certify that out of the aforesaid limits certified by the Bankers, the Bidder shall have access to the line of credit of a level not less than the amount specified at para B(v) above. In proof of this, the Bidder would be required to furnish along with its bid, a Letter of Undertaking from the Treasury Centre, supported by a resolution passed by the Board of Directors of the Holding Company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

(vii) In case the Bidder’s unutilized line of credit for fund based and non fund based limits specified at para B(v) above is not sufficient, a comfort letter from one of the Bankers specified in the bid documents unequivocally stating that in case the Bidder is awarded the Contract, the Bank would enhance the line of credit for fund based and non-fund based limits to a level not less than the specified amounts to the Bidder or to the Treasury Management Centre, as the case may be, shall be acceptable.

(viii) In case of a bid submitted by a Consortium, the turnover and line of credit shall be considered on a combined manner for all the Consortium partners but the partners shall be required to meet the Net Worth criteria individually. However, in case of a Consortium of Holding Company and /or Subsidiary, the options at paras B(iii) and B(iv) are also available to the Bidder.

NOTES:

i) Net Worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from Reserves and Surplus.

ii) Other income shall not be considered for arriving at annual turnover.

iii) For unutilized line of credit for fund based and non fund based limits and turnover indicated in foreign currency, the exchange rate as on seven days prior to the date of bid opening shall be used.

iv) The term 'date of bid opening' would mean the date of Techno-Commercial bid opening.

v) A firm can be a partner in only one Consortium; bids submitted by Consortium including the same firm as partner will be rejected.

vi) The Consortium shall necessarily identify one of the partners as lead partner.

vii) The Consortium Bidder shall provide, along with the bid, a Consortium Agreement, as per the format enclosed in the bid documents in which the partners of the Consortium are jointly and severally liable to the Owner to perform all the contractual obligations. The Consortium Agreement shall be submitted along with the bid, failing which the Bidder shall be disqualified and his bid shall be rejected.

viii) In case of Consortium, the bid security, and in the event of award to Consortium the performance bank guarantee, shall be in the name of all the partners of the Consortium.

ix) Dry (bulk) solid commodity mentioned at A above means dry solid bulk cargo covered in Appendix 4 (page 352 to 358) of International Maritime Solid Bulk Cargoes (IMSBC) code MSC 84/24/Add.3

C Notwithstanding anything stated above, NTPC reserves the right to assess the capabilities and capacity of the Bidder/its collaborators/associates/ subsidiaries/group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Owner.

7.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action.

8.0 Prospective bidders from Uttar Pradesh (UP) State, India are compulsorily required to provide TIN number at the time of purchase of bidding documents from Office of NTPC.

A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd, Payable at New Delhi or directly through the payment gateway at our e-Tender Site (https://etender.ntpclakshya.co.in). For logging on to the e-Tender Site, the bidder would require user id and password which can be obtained by submitting a questionnaire available at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date along with duly filled in questionnaire for issuance of user id and password.

In case of Consortium, at least one of the Partner of the consortium must have purchased the bidding documents in his name.

9.0 Issuance of bidding documents to any bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted online and opened at the address given below. Bidder’s attendance during the Techno-Commercial Bid opening and Price Bid opening in NTPC premises is not envisaged.

Bidder shall furnish Bid Security, Power of Attorney, Integrity pact / Consortium Agreement (as applicable), Affidavit of not being Black Listed / Banned as per format, Certificate from Statutory Auditor(s) of the Bidder confirming the supply and handling experience in physical form as detailed in Bidding Documents before the stipulated bid submission closing date and time at the address given below.

Transfer of Bidding Documents purchased by one intending Bidder to another is not permissible.

10.0 Address for communication:

AGM (C&M)

Consultancy Wing, NTPC Ltd.

Room No. 205, EOC Annexe,

A-8A Sector-24, Noida

Distt-Gautam Budh Nagar, Uttar Pradesh (UP), India- 201307

Tel. No. +0120-2410667/2410663

Fax No: +0120-2410645

e-mail: akchaurasia@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in or www.ntpctender.com or www.ntpc.co.in