NTPC Limited

(A Govt. of India Enterprise)

TALCHER SUPER THERMAL POWER STATION, KANIHA

(CONTRACT SERVICES DEPARTMENT)

P.O. –DEEPSIKHA-759147, DIST: ANUGUL, ORISSA, INDIA

INVITATION FOR BIDS / NOTICE INVITING TENDERS

NIT No: 40028896

I. NTPC invites online bids on Two Stage bidding basis (Stage-I: Techno-Commercial Bid & Stage-II: Price Bid) from eligible bidders for “Supply, Erection, Testing & Commissioning of Interconnecting Conveyor in CHP under R&M package, Stage-I TSTPS”.

II. Brief Details

III. Initial Steps for participation in our e-tender is as per the table mentioned below

IV. Earnest money deposit (EMD):

A. Bid Security/EMD and LOU shall be submitted in a sealed envelope, which should be superscribed “Supply, Erection, Testing & Commissioning of Interconnecting Conveyor in CHP under R&M package, Stage-I TSTPS”, NIT ref no.40028896 Due on date: 18.03.2015 from _________________________ (Name and Address of bidder).” , separately offline by the stipulated bid opening date and time at the address given below. Any bid without an acceptable Bid Security (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

B. The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepshikha (code-1889). or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to Rs.50,000.00 shall not be accepted in the form of bank guarantee. EMD shall not be accepted in any other form.

C. The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested

D. ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND BID SHALL NOT BE OPENED.

E. Benefits to MSEs : Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

Further, in tender, participating MSEs quoting price within price band of L1 + 15 percent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to 20 percent of total tendered value. In cases of more than one such MSE, the supply will be shared proportionately (to tendered quantity). However, for procurement of services or supplies where splitting of quantity is not possible, the award shall be given to L1 bidder only.

The benefit as above to MSEs shall be available only for goods / services produced & provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested / self certified copy of valid registration certificate, giving details such as validity, stores/ services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

V. SCOPE OF WORK

Supply, Erection, Testing & Commissioning of Interconnecting Conveyor in CHP under R&M package, Stage-I TSTPS.

SALIENT TECHNICAL FEATURES:

Salient technical features of the equipment/ systems/ services covered in above NIT are mentioned in Annexure-A (attached herewith). These salient technical features as mentioned in Annexure-A is only to facilitate the prospective bidders to prima-facie understand the requirements under the tender and shall not in any way limit or alter the scope of work and technical features/ specification of equipment/ systems/ services covered in the bidding documents. Detailed provisions with regard to scope of work and technical features/ specification of equipment/ systems/ services, contained in the bidding document shall be final and binding.

VI. QUALIFYING REQUIREMENTS

TECHNICAL CRITERIA

In addition to satisfactory fulfillment of the Qualifying requirements stipulated in section ITB (instruction to bidder) of bid documents, the bidder should also meet the qualifying requirements stipulated hereunder.

1.0 The bidder should have designed, Manufactured/ got manufactured, erected /supervised erection and commissioned/ supervised commissioning at least one (1) number of integrated bulk material handling plant (essentially comprising of conveying) including all associated structural steel works and electrical works of at least 1000 Metric tones per hour rated capacity or above for any mineral which is in successful operation for at least one (1) year as on date of techno- commercial bid opening.

2.0 Financial Criteria:

A. The average annual turnover of the bidder, in the preceding three (3) financial years as on date of techno commercial bid opening, shall not be less than INR 475.00 lacs (Indian Rupees Four Crore Seventy Five Lacs only) or in equivalent foreign currency.

B. The Net Worth of the bidder on the last day of preceding financial year shall not be less than 25 % of its paid up share capital.

C. In case the bidder is not able to furnish its audited financial statement on standalone entity basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder furnishes the following further documents on substantiation of its qualification.

i) Copies of unaudited unconsolidated financial statement of the bidder along with copies of audited consolidated financial statements of the Holding Company.

ii) A certificate from the CEO/CFO of the Holding Company, as per format enclosed in the bid documents, stating that the unaudited unconsolidated financial statement form part of the consolidated Annual Report of the Company.

In case where audited results for the last preceding financial year are not available, certification of financial statement from a practicing Chartered Accountant shall also be considered acceptable.

D. In case a bidder does not satisfy the financial criteria, stipulated at para A and/or para B above on its own, the Holding Company would be required to meet the stipulated turnover requirements at para A above, provided that the net worth of the Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the Holding Company. In such an event, the bidder would be required to furnish along with its bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

E. The unutilized line of credit for fund based and non fund based limits with cash and bank balances including fixed deposits of the bidder as on a date not earlier than15 days prior to the date of techno commercial bid opening, duly certified by Bankers shall not be less than INR 24.50 million or in equivalent foreign currency. In case certificates from more than one banks are submitted, the certified unutilized limits shall be of the same date from all such banks.

F. Where another company of the group acting as the Treasury Centre is responsible for Treasury Management of the bidder having combined credit/ guarantee limit for the whole group, the bidder would be required to provide a Banker’s certificate regarding unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Center. Further, Treasury Centre shall certify that out of the aforesaid limits certified by the bankers, the bidder shall have access to the line of credit of a level not less than the amount specified at Para E above. In proof of this, the bidder would be required to furnish along with its bid, a letter of Undertaking from the Treasury Centre, supported by a resolution passed by the Board of Directors of the Holding Company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the contract by the bidder in case of award.

G. In case the Bidder’s unutilized line of credit for fund based and non-fund based limits specified at para E above is not sufficient, a comfort letter from one of the bankers specified in the bid documents unequivocally stating that in case the bidder is awarded the contract, the Bank would enhance the line of credit for fund based and non-fund based limits to a level not less than the specified amounts to the bidder or to the Treasury Management Centre, as the case may be, shall be acceptable.

NOTES (I) :

I) Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profit and share premium account but do not include reserves credited out of revaluation of assets, write back of depreciation provisions and amalgamation. Further, any debit balance of profit and loss account and miscellaneous expenses to the extent adjusted or written off, if any, shall be reduced from Reserves and Surplus.

II) Other income shall not be considered for arriving at annual turnover.

Notes (II) :

i) The word “executed” means the bidder should have achieved the criteria specified in the above QR with in the preceding seven (7) years period even if the contract has been started earlier and / or is not completed / closed.

ii) The one (1) year period means any continuous twelve (12) months period.

Notwithstanding anything stated above, the employer reserves the right to assess the capability and capacity of the bidder/ his collaborator / associates / subsidiaries /group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

The employer also reserves the right to reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason whatsoever and in such case no bidder /intending bidder shall have any claim arising out of such action.

VII. DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID:

VIII. GENERAL TERMS AND CONDITIONS

1. Bids should be submitted by 3.30 pm on the scheduled date of opening (After 3.30PM system will not allow) of technical bid and shall be opened online at 4.00 pm, in presence of bidders or their authorised representative who wish to be present.

2. If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

3. First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD in acceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened on the scheduled date as notified in NIT or on the date to be intimated after evaluation of technical bids.

4. No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

5. NTPC takes no responsibility for any loss/ delay/ non-receipt of tenders sent by post. Offers received late/ incomplete are liable for rejection. Sealed bids must be sent at the ‘address for communication’ only.

6. Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

7. NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

8. Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

9. Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector / Government Agencies are NOT eligible to participate.

ADDRESS FOR COMMUNICATION:

Annexure No 1

Annexure No 2

E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To,

Addl. General Manager (F & A),

Talcher Super Thermal Power Project,

NTPC Ltd., At/PO: Deepshikha,

Dist.: Angul, Orissa.

Dear Sir,

Ref.: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd., Talcher Super Thermal Power Project, At/PO: Deepshikha, Dist. Angul, Orissa to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY :

2. ADDRESS :

PIN CODE :

3. TELEPHONE NO. WITH STD CODE / MOB. NO. :
4. BANK PARTICULARS

A) BANK NAME :

B) BANK TELEPHONE NO. WITH STD CODE :

C) BRANCH ADDRESS :

PIN CODE :

D) BANK FAX NO. WITH STD CODE :

E) 9 DIGIT MICR CODE OF THE BANK BRANCH

(ENCLOSE COPY OF A CANCELLED CHEQUE)

F) BANK ACCOUNT NUMBER

G) BANK ACCOUNT TYPE (TICK ONE) : SAVING CURRENT LOAN CASH CREDIT OTHERS

H) IFSC CODE

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments :

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name :

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a Bank No…………………………………………. with our branch and the Bank particulars mentioned above are correct.

DATE SIGNATURE

(AUTHORISED SIGNATORY)

Authorisation No.: …………………….

Name :

OFFICIAL SEAL