INVITATION FOR ENLISTMENT OF VENDORS

DOMESTIC COMPETITIVE BIDDING

Ref. No. VSTPP/CONTRACTS/VE-1-C/ 2015 Dt. 22.01.2015 ENLISTMENT OF VENDORS

NTPC Limited–Vindhyachal Super Thermal Power Project, in Madhya Pradesh, invites application for enlistment of vendors from eligible bidders for the following packages:

Package. No.	Name of Work JOB CONTRACTS OF C&I MAINTENANCE WORK	Application issued period *	Last Date for submission of Completed Application **	Completion period	Application Fee
01/C&I	Maintenance of Offsite C&I area, fire alarm system and batteries	02.02.2015 To 21.02.2015	04.03.2015	24 Months	NIL
	Assistance in C&I work during overhauling, shutdown and stabilization period and miscellaneous work at NTPC – Vindhyachal
	Cleaning, purging and assistance in miscellaneous maintenance of C&I systems of Stage – I, II & III
	Maintenance of c&I Systems of Stage – IV
	Maintenance of Pneumatic Systems for Stage – II & III

* Application issued time: 10.00 am to 5.00 pm (Sunday/Holiday closed)

** Enlistment of vendors shall be communicated only to those bidders, who are found qualified at a later date.

1. GENERAL TERMS AND CONDITIONS:

1.1 Suitable bidders may please collect the Application form document on submission of request application on or before last date of issued period or may down load from NTPC Website.

1.2 Issuance of documents to any bidder shall not construe that such bidder is considered qualified. Fulfillment of qualifying requirements by the bidders will be reviewed/evaluated by NTPC Limited .

1.3 Complete document to be submitted by bidders on or before last date of documentation submission upto 5.00 PM.

1.4 The bidder must submit all the documents like detailed letter of award, proof of execution, audited balance sheets of last three years, PF code, PAN, Service Tax Registration No. etc. to establish their credentials in line of the qualifying requirements. Submission of incomplete documents (i.e. non-submission of required documents) may be liable for disqualification / rejection.

1.5 NTPC Limited reserves the right to reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

1.6 In case the stipulated date is a holiday, then documents processing dates will be shifted to next working day.

1.7 For any postal/communication delay, NTPC Limited will not be held responsible.

Note: Documents are to be submitted super-scribing the reference No on top of envelop.

Ranges of Estimated values for separate enlistments

1. Up to 15 lakhs

2. INR 15.01 to 30.00 Lakhs

3. INR 30.01 to 45.00 Lakhs

4. INR 45.01 to 60.00 Lakhs

5. INR 60.01 to 80.00 Lakhs

6. INR 80.01 to 100.00 Lakhs

7. INR 100.01 to 120.00 Lakhs

8. INR 120.01 to 150.00 Lakhs

2.0 QUALIFYING REQUIREMENTS(QR) FOR BIDDERS:

a) The average annual Turnover of the agency seeking enlistment, during the last three (03) financial years, i.e. 2011 – 12, 2012 – 13, 2013 – 14 should not be less than INR 3.75 / 11.25 / 18.75 / 26.25 / 35.00 / 45.00 / 55.00 / 67.5 Lakhs for the corresponding respective range of estimated value.

b) The bidder should have executed work(s) of “Maintenance of C&I system” or “Erection of C&I System” in Thermal Power Plant having Unit(s) of 100 MW or above capacity, directly under PSU / Joint Venture of PSU / Govt. Department / Quasi – Govt. Department / Public Limited Company, during last seven years ending with bid opening date, with following executed value(s) of contracts.

· One order of value not less than INR 3.00 / 09.00 / 15.00 / 21.00 / 28.00 / 36.00 / 44.00 / 54.00 Lakhs

· Two orders each of value not less than INR 1.875 / 5.625 / 9.375 / 13.125 / 17.50 / 22.50 / 27.50 / 33.75 Lakhs

· Three orders each of value not less than INR 1.50 / 4.50 / 7.50 / 10.50 / 14.00 / 18.00 / 22.00 / 27.00 Lakhs

3.0 Any communication regarding this matter may be made at the following phone/fax nos.:

Telephone Nos. (STD) 07805 – 247921 , Mobile no. 919425823412/919425823214

FAX NO. 07805-247921 / 247728

ADDL. GENERAL MANAGER(C&M)

NOTICE INVITING APPLICATION

FOR

ENLISTMENT / REGISTRATION OF CONTRACTORS

Ref: VSTPS / CONTRACT / VE-1-C / 2015 Date: 22.01.2015

1. Applications are invited on behalf of NTPC Ltd., Vindhyachal, from reputed contractors for enlistment / registration. The works / services for which enlistment is required is given at Annexure-I. Enlistment / Registration will be valid for a period of three years from the date of approval by NTPC. The enlistment / registration shall be applicable for NTPC, Vindhyachal only.

2. The enlistment / registration of vendors shall be done by NTPC, Vindhyachal after evaluation of the financial & technical credentials of the vendors based on the information submitted by them in the application form.

3. Qualifying Requirements : Applicants must refer to theQualifying Requirementsforenlistment & basis for selection/categorization for the specific package for which they wish to apply for enlistment

4. Registration Certificate after enlistment will be issued by VSTPS only after evaluation of credentials as above on specific request. Contractors who desire to obtain Registration certificate from VSTPS shall have to deposit a refundable security deposit of Rs 10,000/- in the form of DD in favor of NTPC Ltd. payable at Vindhyanagar. The Security deposit shall be refunded after the completion of the registration period.

5. NTPC reserves the right to verify the authenticity of the information furnished by the applicant as well as to accept / reject all applications full or part without assigning any reason. No correspondence / queries will be entertained in this regard.

6. Submission of application form by you / evaluation can not be construed to mean that you are qualified & entitled for issue of any / all tenders by VSTPS. NTPC reserves the right to assess the capability before registration of agency for any specific supplies / jobs.

7. NTPC, VSTPS in its own interest may again seek for vendors / contractors enlistment / registration for any specific service at a later date. In this event, the contractors again shall have to meet the credentials specified therein.

8. Provisions of Fraud Prevention policy shall apply for the enlistments being done. For details of the Fraud Prevention policy you are advised to visit the NTPC website www.ntpctender.com.

9. Application form for Registration will be available free of cost in Contracts & Materials Deptt. NTPC / VSTPS and the same is uploaded on NTPC web site (ntpctender.com) from where it can be down loaded.

10. The Original enlistment shall be valid for a period of 03 years with a provision of review every year.

11. Review of enlistment shall be taken up every year starting from completion of one year after approval & based on response & performance of agency, addition and deletion shall be done for balance period of validity of enlistment.

12. Application complete in all respects shall be addressed and forwarded by registered post or given by hand or by courier at the following address :-

A.G.M (C&M)-I/C,

NTPC LIMITED,

Vindhyachal Super Thermal Power Station,

Vindhyanagar,

Dist- Singrauli (M.P.).

13. The envelope should be super scribed with the title Registration of Contractors at NTPC,VSTPS and also mention NTPC reference no. for the work for which the applicant is intending to enlist / register.

14. Last date of receipt of completed application : The application should reach us by 23.02.2015. NTPC will not be responsible for any postal delay, loss or non-receipt of applications sent through post / courier.

Page no- 1

Page no- 2

15. NTPC shall not be responsible for delay / non-receipt of application sent by post. Please acknowledge the receipt of the Application Form for Registration / Enlistment.

Thanking you,

Yours faithfully,

(L.K. SHARMA)

AGM(C.S.)

Enclosures :

1. Instruction to Vendors for filling in the Application Form.(Page 3&4)

2. Documents authenticity certificate .(Page 5)

3. Application Form for Registration / Enlistment along with Check list .(Page 6 to 9)

Page no- 3

INSTRUCTION TO VENDORS FOR FILLING IN THE APPLICATION FORM.

1. Vendors are requested to fill in the application form carefully as the enlistment / registration of vendors shall be done by NTPC, VSTPS after evaluation of the financial & technical credentials submitted with the application form.

2. Name of the company as registered should be mentioned. The address of company be mentioned from where correspondences will be made and offers / bids will be submitted in case of future tenders.

3. The applicant is required to clearly state the work for which they intend to get enlisted / registered .

4. Fees/ Charges : There will be no fee applicable for issuing the Application Form.

5. The application form consists of the following Documents :-

i) Notice Inviting Application for enlistment of contractors

ii) Instruction to vendors for filling in the application form

iii) Documents Authenticity Certificate

iv) APPLICATION PERFORMA :

PART- I : Company information

PART- II : Capability & experience information

Application Performa (both Part-I & Part-II) and Documents Authenticity Certificate must be completed neatly and signed by authorized signatory (of the company seeking enlistment )with Company Seal . In addition, each page of the application documents(as given at 5-i, ii & iv) with enclosures , if any such as QR etc. and credentials in support of meeting the qualifying requirements (Q.R) should be signed & stamped by the authorized signatory.

6. The documents which have to be submitted in support of the information furnished in the Application form has to be mandatorily attached, failing which the application is liable for rejection. A list of documents which have to be attached with the application form is given which must be filled and authenticated by signature & Seal of authorized signatory.

Vendor should necessarily submit the followings :

i) Documentary proof of Provident Fund Registration Number, Service Tax Regn. No., PAN No.

ii) Certificate of Incorporation of the firm / Memorandum and Articles of Association / Partnership Deed / Affidavit of Proprietorship with name (s) and address (s) of the Sole Proprietor / Partners / Board of Directors.

iii)Provisions of ESI, Labor License, etc. & other statutory requirements as per labor law as applicable, shall have to be mandatorily complied with, in case of the agency executing any work based on this enlistment.

7. All the documents have to be self attested under seal & stamp of your company unless otherwise mentioned.

Vendors, in their own interest, are advised to ensure the correctness & authenticity of all the documents submitted to NTPC. If it is established at any time during the evaluation of the credentials or later that the information furnished by you is false or incorrect, your company

Page no- 4

shall be liable for black-listing / banning of business dealings & any or all recourses available with NTPC to take punitive/legal action.

8 Vendors are requested to page number the total set of documents being submitted. The Page No. of each

document should be compulsorily mentioned in the space provided in the application form.

9 Incomplete application will not be considered

10 These instructions shall form a part of the Application Form for Registration / Enlistment.

Thanking you,

Yours faithfully,

(L.K. SHARMA)

AGM(C.S.)

Page no- 5

DOCUMENTS AUTHENTICITY CERTIFICATE

(Please go through this check list and ensure that all required details are furnished along with relevant documents)

Sl.No.	DOCUMENTS REQUIRED	Page Nos. (Pl’ mention page no. on all the documents and mention page no. below against each)
1	Copy of certificate of incorporation / article of Association / Partnership deed
2	Copy of Profit & Loss Account / Balance Sheet Duly attested by Chartered Accountant
3	Copy of three highest value Purchase Orders (for similar works executed during last 7 years)
3A	Relevant proof of executed work value as at 3 (Performance Certificate )
4	SSI registration certificate
5	NSIC registration certificate
6	Dealership certificate / Authorization Letter from principal
7	Certificate from the MSME Directorate ( If your company falls under Micro , small or medium enterprise)
8	Copy of PAN (Income Tax)
9	Copy of Sales Tax / Trade Tax (TIN no.) / VAT (Which ever is applicable)
10	PF Registration certificate (Mandatory)
13.	Other Documents (if any) : Pl’ mention detail
14	This to certify that all documents enclosed as mentioned above are duly attested by self or specified authority as required and stamped. The details given herein are correct . We shall be solely responsible for any mistake , wrong information , forgery of any document etc. I , hereby also certify that I am duly authorized by my company to submit and sign the application & the enclosed documents with this application.

Signature of the authorized signatory:

Name of authorized signatory:

Date: Company Seal:

Page - 6

APPLICATION PROFORMA

PART- I : COMPANY INFORMATION

(To be Furnished by the Applicant along with Supporting Documents To be Enclosed with this application)
1. Name of Company					Copy of certificate of incorporation / article of Association /
Address (For Correspondence & submission of offers etc.)					-do-
E Mail ID
Telephone No.			Fax Number
Contact person
Designation of Contact person			Mobile no.
E Mail ID			Telephone no.

2. Names of Directors /Partners / Proprietor (with Address & Mobile No.)	S.N	Name , Designation & Address		S.N	Name , Designation & Address
	i			iii
	ii			iv
3. Type of company (Tick whichever applicable & enclose self attested relevant certificate as mentioned against each as documentary evidence.)	Public Sector Undertaking
	Small Scale Industries (M.P.State)			SSI valid registration certificate
	NSIC registerd unit			NSI valid registration certificate
	Manufacturer			Certified copy of article of Association / Certificate of incorporation
	Authorized Dealer			Dealership certificate / Authorization Letter from principal
	Public Limited Co.			Certified copy of article of Association / Certificate of incorporation

Page – 7

APPLICATION PROFORMA

PART- I : COMPANY INFORMATION

		Private Limited Co.			Certified copy of article of Association / Certificate of incorporation
		Properitorship Co.			-do-
		Partnership Co.			Partnership deed / Certificate of incorporation

MSM Enterprise Category (Tick whichever is applicable.)		Micro Small Medium		Certificate from the concerned Directorate to be enclosed

4. Registration Details :- (Please enclose self attested copies of registration certificate / relevant documents)
Sl.No.	Details		Registration No. & Date			Doc. enclosed at page no.
1.	Permanent Account No (PAN) (Self attested copy to be enclosed)
2.	TIN No.
3.	Provident Fund Number
4.	Service Tax

Page-8

APPLICATION PROFORMA

PART- II : CAPABILITY & EXPERIENCE INFORMATION

6. Works for which enlistment / registration being applied for :
Sl. No.	NTPC ref.		Name of Work


Please refer to the QR for specific package for which you intend enlistment for Technical & Financial requirements and furnish credential to meet the requirements. The details are to be furnished below. Pl’ refer to Page-9 also for
FINANCIAL REQUIREMENTS
PROVIDENT FUND REG. NO. (a copy of the valid PF Registration certificate must be enclosed with the application)
7. ANNUAL FINANCIAL TURNOVER		Fin. Year		Rs. In Lakhs		Copy of Profit & Loss Account / Balance Sheet Duly attested by Chartered Accountant to be enclosed (Please mention Page no below)
		12-13
		11-12
		10-11
		Average Annual Turnover				Rupees Only.
8.Minimum Value of Order/s executed : Col.1 to 3 below : (Please furnish details of three highest value Purchase Orders for similar woks (for which enlistment being applied for) during last seven years from the date of publication of this notice. Self Attested Copy of PO’s and Copy of Completion certificate / to be enclosed (Pl’ mention page no.)
Particulars		Three PO details(of highest value) executed during past 7 years						Remarks
		1			2		3
P.O. No. & Date
Work executed (Brief description of work )
Name of company (For whom work executed. Pl give their address & phone no.)
Value of work executed

EXPERIENCE REQUIREMENTS
Please refer to the QR for details of experience of having executed the specific work , during the period mentioned therein and furnish the copy of PO and/or certificate of execution as required in QR.

Page-9

Qualifying Requirement (QR) & Categorization of Package:

Qualifying Requirement for each package is given with

i) Financial parameters required such as: Minimum Average Ann. Turn Over required during

past three years and Minimum value of order/s

executed during past 7 years for each category

(range).

Vendors have to furnish their audited annual turn over figures for each year during previous three financial years from the date of application and mention average annual turn over in the application form at Part-II (7).

Minimum Value of Order/s executed for similar work :Vendors have to furnish details of three (03) purchase orders of highest values for similar work executed during last seven (07) years as specified in the QR.

Applicant / agency intending enlistment / registration must have valid PF Registration with appropriate PF authority and a copy of the certificate must be enclosed with the application .

ii) Experience Requirement : In the QR for the respective Package , specific requirement of experience of execution (Technical in nature) is given . Applicants have to furnish the copy of order and/or execution certificate as required in the QR.

Categorization of Packages will be done based on their average annual turn over during previous three financial years and Minimum value of PO executed during past 7 years, from the date as specified in the QR, subject to meeting other requirements as specified in the QR. Example is given below :-

Rs in Lakh

Category of Pkg.	Turn Over of vendor required	Mid Value of Ann. Turn Over of vendor required	Minimum value of PO executed during past 7 years (Any one will suffice)
Category of Pkg.	Turn Over of vendor required	Mid Value of Ann. Turn Over of vendor required	One PO of Minim. Value	Two Pos : each of Minim. value	Three Pos : each of Minimum value
A	> 0 - 15	7.5	3	1.875	1.5
B	> 15.01 - 30	22.5	9	5.625	4.5
C	> 30.01 - 45	37.5	15	9.375	7.5
D	> 45.01 - 60	52.5	21	13.125	10.5
E	> 60.01 - 80	70	28	17.5	14
F	> 80.01 - 100	90	36	22.5	18
G	> 100.01 - 120	110	44	27.5	22
H	> 120.01 - 150	135	54	33.75	27

Illustration: If any agency has Average Annual Turn Over, say between Rs. 60.01 Lakh to Rs 80 lakh , such vendor shall qualify for category E, D, C, B and A. This is subject for fitment of other qualifying requirement also.