National Thermal Power Corporation Ltd.

(A Government of India Enterprise)

CONTRACTS & MATERIALS DEPARTMENT, NTPC-BONGAIGAON

NOTICE INVITING APPLICATIONS

FOR

VENDOR EMPANELMENT/ ENLISTMENT FOR MECHANICAL MAINTENANCE WORKS IN ROTARY PARTS OF NTPC/BGTPP (ESTIMATED COST UPTO RS 25 LAKHS)

Ref: NTPC/BgTPP/C&M/CS/VENDOR ENLISTMENT/O&M/MM-04/2015; Date: 30.01.2015

NTPC Bongaigaon invites sealed application for empanelment of vendors for “MECHANICAL MAINTENANCE WORKS IN ROTARY PARTS OF NTPC/BGTPP”:-

Empanelment will be in the following single category :-

a) COST OF APPLICATION FEE: Rs 500.00 .

No cost is required to purchase/ download the application form. However, Rs 500.00 (non-refundable) is to be deposited along with submission of empanelment documents, failing which application shall not be considered for empanelment purpose. Micro and Small Enterprises (MSEs) registered with District Industries Centers or Khadi and Village Industries Commission or Khadi and Village Industries or Coir Board or National Small Industries Corporation or Directorate of Handcrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006 for goods produced and services rendered, shall be exempted from payment of cost of application fee. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’.

b) APPLICATION SALE CLOSING DATE : 28.02.2015

c ) LAST DATE OF SUBMISSION OF APPLICATION : 17.03.2015 up to 15.00 Hrs.

d) APPLICATRION OPENING DATE & TIME : 17.03.2015 , 15:30 Hrs

EMPANELMENT PROCESS: An applicant will be empanelled for a Category based on his work experience as described under Technical Criteria (Sl. No.1.0) and Financial criteria (Sl. No.2.0)

Accordingly, applicants are required to furnish documentary evidences sought in ‘APPLICATION FOR REGISTRATION OF VENDORS AT NTPC-BONGAIGAON’ (Annexure-A).

The applicant will be empanelled by issue of empanelment order in the ‘FORM OF EMPANELMENT’ (Annexure-F), showing his category & eligibility for participation in tenders

QUALIFYING REQUIREMENTS :

1.0. TECHNICAL CRITERIA (For Tenders of Estt. Cost > Rs. 5 lakhs upto Rs. 25 lakhs):

Applicant should have executed works of following value or above in Maintenance of Rotary systems of ID/FD/PA/SA/APH of a coal based thermal power plant during last Seven (07) years as on date of submission of application :

(i) One order with value not less than Rs. 12 lakhs,

Or

(ii) Two orders with value of each order not less than Rs. 7.5 lakhs,

Or

(iii) Three orders with value of each order not less than Rs. 6 lakhs.

The word “executed” (appearing in Para 1.0 Technical Criteria) means that the applicant should have achieved the progress specified in the Para 1.0 even if total contract is not completed/ closed. The same shall be supported by documentary evidence issued by the Owner/Employer.

2.0. Financial Criteria:

A. The agencies are required to submit copy of audited balance sheet for the FY 2011-2012, 2012-2013 and 2013-2014 for arriving the annual average turnover of above three (03) years.

B. In case audited results for FY 2013-2014 are not available, a certificate of financial statements from a practicing Chartered Accountant shall also be considered.

C. Other income shall not be considered for arriving at average annual turnover.

Note:

A. The vendors will be empanelled for the work limited to their average annual turnover of above three (03) years.

B. Enlistment of vendor will remain valid upto three (03) years from the date of issuance of empanelment letter by NTPC Bongaigaon, unless the same is revoked by the same authority prior to expiry of three year period.

RENEWAL OF EMPANELMENT:

An empanelled contractor may apply for revalidation of his empanelment for a further period of three (3) years before expiry of his empanelment, provided he has participated in at least in 80% of tenders issued to him during the empanelled period of first three years and he has successfully executed/executing the work(s), as certified by Engineer in Charge of NTPC Ltd ,for which he was awarded contract(s) during the empanelled period. During the Revalidation process, revised annual average turnover of the applicant shall be considered.

NTPC reserves rights to issue tender of lower category to empanelled higher category vendor(s). NTPC also reserves rights to come up with another round of empanelment for the same works before expiry of this empanelment.

Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the vendor to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

GENERAL REQUIREMENTS:

01. The vendor should furnish documentary evidence in support of fulfilling each QR duly signed and certified by the authorized representative of the company with company seal.

02. Copy of independent PF code, PAN, registration of Service Tax and VAT / Sales Tax are to be submitted.

03. NTPC shall not be responsible for any postal delay, loss or non-receipt of documents sent through post / courier.

04. If the date of opening coincides with a holiday, the opening date shall be shifted to next working day.

05. NTPC reserves the right to reject any or all applications or cancel / withdraw the Notification for Enlistment without assigning any reason whatsoever and in such case no applicant shall have any claim arising out of such action.

06. A complete set of Application Documents can be downloaded from our web site http://www.ntpctender.com or www.ntpc.co.in free of cost and the downloaded documents can be used for application purpose.

07. The application documents can also be issued to interested vendor on submission of a written application free of cost. However, a payment of Rs 500.00 (non-refundable) towards the cost of the application fee, shall be deposited in the form of a crossed demand draft/Pay Order/ Bankers Cheque in favour of NTPC Limited payable at SBI Salakati (BRANCH Code:5400) at the time of submission of duly filled in application form (as per Annexure-A) & along with documentary evidence as required, failing which their application shall not be considered for evaluation purpose. Cash payment/ money order will not be accepted. Applications seeking application documents clearly mentioning Ref Number / Date, brief description of item and name of vendor must be sent to ‘address for communication’. Requests received after the last date as mentioned, due to delays of postal/courier services shall not be entertained. The application documents shall be issued to all the applicants without prima-facie examination of qualification status. The qualification status shall be examined only during the process of evaluation.

08. Issuance of application documents to any vendor shall not construe that such vendor is considered to be qualified. Applications shall be submitted in sealed Envelope super scripted as “ENLISTMENT OF CONTRACTORS” with type/types of work for which enlistment is sought along with requisite amount of application fee i.e Rs 500.00 and opened at the address given below in the presence of vendor’s representatives who choose to attend the opening.

09. Application Documents are not transferable.

10. “Enlistment” word as used here shall pertain to listing of vendor in our records only.

11. The enlisted vendor shall have to furnish Bid Security/EMD, wherever asked for in the tenders.

12. The enlistment shall remain valid for three (03) years.

13. All cost incurred by applicants for preparing and submitting the application, providing clarification or any other expenses whatsoever shall be borne by applicants themselves

14. An application, in vendor’s own letterhead, should accompany the filled up application documents, showing interest of the vendor for enlistment.

15. The information sought shall be filled in completely and wherever not applicable it should be written as “Not Applicable”. Incomplete Applications or Application forms received without relevant supporting documents may be summarily rejected and may not be considered. If space is inadequate in any column, separate sheets should be used to give complete details, up to date information and support document copies.

16. Any information/data furnished by the Applicant found to be incorrect or false or misleading at any point of time would render him liable to be debarred from the Enlistment

17. Applicant’s attention is drawn that during the period, the applications are under consideration, the applicant is advised to refrain from contacting by any means, the Employer and/or his employees/representatives on matters related to the applications under consideration. Any effort by an Applicant to influence the Employer’s processing of applications for Enlistment will result in the rejection of the Applicant’s application for Enlistment/Registrations. During the evaluation of the Applications, the Employer may, at its discretion, ask the Applicant for clarification to the applications including documentary evidences.

18. NTPC also reserves the right to issue enquiries to parties other than those who are enlisted in the process.

19. The applicant shall strictly adhere to the “Fraud Prevention Policy” of NTPC displayed on its tender website http://www.ntpctender.com. Accordingly applicants should submit duly filled and signed “DECLARATION ON FRAUD PREVENTION POLICY (Annexure-B)”

20. The contractors who are already working and/or worked earlier in NTPC are also required to apply according to the above procedure failing which their names may not be considered.

21. After receipt of the information/ documents above NTPC would scrutinize and register the names of the parties as per the relevant work area and hoist on the web. Decision of NTPC would be final.

22. The Vendors who are presently banned from business dealings by any of the NTPC units; shall not be considered.

23. NTPC BONGAIGAON WILL PROCESS TENDERS THROUGH E-PROCUREMENT. ALL THE INTERESTED VENDORS SHOULD HAVE FACILITY FOR THE SAME.

24. Further, for submission of bids online, you should have a legally valid CLASS III DIGITAL CERTIFICATE (in the name of designated individual with organization name) as per Indian IT Act from the licensed Certifying Authorities operating under the Root Certifying Authority of India (RCAI) i.e. Controller of Certifying Authorities (CCA) of India (http://www.cca.gov.in).

25. For more information regarding NTPC e-tender / obtaining of Digital Signature, you may visit website https://etender.ntpclakshya.co.in (Alternatively, you can access our e-tender site by using the link provided at site http://www.ntpctender.com) and go through following links: Bidders’ manual, Guidelines to Bidders and FAQs. Also, you may contact the undersigned for any guidance in this regard.

26. Address for communication:

AGM (C&M)

Contracts & Materials Department,

NTPC Ltd, Bongaigaon Thermal Power Project

PO: Salakati, Distt: Kokrajhar, Assam. PIN: 783369.

Phone no. : 03661-282731/282763/282311/282742/282397

Tele-fax No. : 03661-282704/282742/282311.

Please visit our website: : www.ntpctender.com OR www.ntpc.co.in for details.