NTPC Limited

(A Government of India Enterprises)

WR-IHQ Mumbai Office

NOTICE INVITING TENDER (NIT)

FOR

PROCUREMENT OF 186 Nos. Personal Computers (PCs)

(DOMESTIC COMPETITIVE BIDDING)

NIT No.: 40032429

Date : 20.01.2015

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter. The Bidding shall be done necessarily thru SRM ( Online tendering)

2.0Brief Details

Bid Invitation No.

40032429

 

NIT Date

20.01.2015

 

Document Sale Commencement Date

20.01.2015

 

Document Sale Close Date & Time

03.02.2015

17:00 Hrs

Source IFB/NIT

WR1HQ Mumbai

Contract Classification

Adm works & Purchase

Last Date and Time for Bid Submission

13.02.2015

14:30 Hrs

Technical Bid Opening Date & Time

13.02.2015

15:00 Hrs

*Price Bid Opening Date & Time

To be intimated later.

Cost of Bidding Document in INR

2,250/-

 

EMD in INR

2,05,000/-

 

Pre-Bid Conference Date & Time (if any)

Not Applicable.

Last Query Date (if any)

06.02.2015

 

3.0Bid Security shall be submitted in a sealed envelope separately offline before the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security shall be treated as non-responsive by the employer and shall not be opened.

4.0A complete set of Bidding Document may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at Mumbai or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctener.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnaire for issue of vendor code and SRM user id/password.

Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

5.0Brief Scope of Work & other specific detail : The Scope of Work is for supply and installation of personal computers as detailed in the technical specification.

6.0The date & time for opening of Price Bids shall be intimated separately to the bidders whose Techno-Commercial Bid are found to be qualified and acceptable.

7.0Qualifying Requirements

The bidders are required to fulfill the following :-

7.1The bidder should be a manufacturer of PCs having facility in India for manufacturing of PCs using their own manufactured Motherboard.

OR

The bidder should be a Subsidiary/Authorized Partner of the Original Equipment Manufacturer (OEM) as above as on the date of opening of Techno-commercial bid. The bidder should be duly authorized by the OEM for this bid.

7.2Certification- The OEM should have following certifications :

i.Should have valid ISO 9001 certification.

ii.Should have Microsoft OEM certification for preloading of Windows Operating System for Intel based PCs.

7.3The OEM should have a National /Global existence for the last 05 years.

7.4The Bidder should have executed Contract for supply of PCs in India, meeting any one of the following criteria during the last five (05) years as on the date of opening of Techno- Commercial Bid:

a. Single contract of value not less than Rs. 81.84 Lacs OR

b. Two contracts of value not less than Rs. 51.15 Lacs each OR

c. Three contracts of value not less than Rs. 40.92 Lacs each Note:

i.The word “executed” mentioned above means the bidder should have achieved the criteria specified above, even if the contract has been started earlier and/or is not completed/closed.

ii.In case of contract under execution, the value of work executed till the date of opening of Techno –commercial bid as certified by the Client shall be considered.

7.5Financial criteria:

7.5.1The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of opening of Techno-Commercial bid shall not be less than Rs. 485 Lacs (Rupees

Four Eighty Five Lacs only)

In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder furnishes the following further documents on substantiation of its qualification.

(i)Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of the Holding Company.

(ii)A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the unaudited unconsolidated financial statements form part of the Consolidated Annual Report of the company.

7.5.2In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

7.5.3In case a bidder does not satisfy the financial criteria, stipulated at Cl. 7.5.1 above on its own, the holding company would be required to meet the stipulated turnover requirements at Cl. 7.5.1 above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the holding company. In such an event, the bidder would be required to furnish along with its bid, a Letter of Undertaking from the holding company, supported by Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

NOTES:

(i)Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

(ii)Other income shall not be considered for arriving at annual turnover.

Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder/his collaborators/ associates/ subsidiaries/group companies as the case may be to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

8.0Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0Address for communication :

Additional General Manager/ Deputy Manager (Contracts & Materials) NTPC Limited, Western Region –I Headquarters,

2nd Floor, Samruddhi Venture Park, MIDC, Marol, Andheri (E),

Mumbai- 400 093 (India)

Fax No. : 0091-22-28348334 / Tel. No. : 0091-22-28206655

11.0REGARDING TENDER FEES (This is is continuation of sl. No. 4 above) : -

1.Exemption from furnishing of EMD / Tender Fee shall be granted to the firms registered with NSIC or with Small Scale Industries provided the monitory limit fixed by NSIC/SSI authority is not below the quoted value on submission of proof of eligibility. Bidders seeking exemption should submit a photocopy of valid registration certificate preferably

attested by Notary / Gazetted Officer / Magistrate 1st Class, giving details such as validity, stores etc. , well in advance so as to be received by the respective officer before the scheduled date of submission / opening of bids as described in the time schedule in notice inviting tender failing which bid is liable for rejection.

2. Bid documents are not transferable.

Websites: https://etender.ntpclakshya.co.in/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in