(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

	NIT No. : IGSTPP/C&M/CS/NIT-34		Dated 26/12/2014	Package No. - CRN-1766
			Mandatory Information
			Indira Gandhi Super Thermal Power Project Jharli,
	Project Name		Jhajjar.
	NIT No		IGSTPP/C&M/CS/NIT-34
	Date of NIT Issue		06/01/2015
	Package No.		CRN-1766
			“Running and Maintenance of Transit camp, Field Hostels
	Short Description of NIT		and TC, FH & PTS mess” at IGSTPP – Jharli.
	Document Sale start/Sale close Date		10.01.2015 / 02.02.2015
	Source of NIT		Domestic Competitive Bidding (DCB)
	Contract Classification		Works Contract
	Bid opening Date	(Technical)	26/02/2015
	Package In charge’s mail ID		rkdarbari@ntpc.co.in
	Alternative Coordinator’s mail ID		debjitkar@ntpc.co.in

Aravali Power Company Private Limited

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(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

NIT No. : IGSTPP/C&M/CS/NIT-34	Dated 26/12/2014	Package No. - CRN-1766

APCPL invites sealed bids for its INDIRA GANDHI SUPER THERMAL POWER PROJECT (IGSTPP), JHAJJAR from reputed contractors/agencies who fulfill the Qualifying Requirements stipulated below, for the following Package:

								Table - A
						Cost of	Bid
				Est.		Bid
							Opening
	Sl.		Package	Value	Document			Completion
		Description					Date
	No.		No.	(Rs		EMD		Period
							(Technical
				Lakhs)		(in
							bid only)
						Rupees)
		“Running and Maintenance			1275.00
		of Transit camp, Field	CRN-
	01			86.05			26/02/2015	Two Year
		Hostels and TC, FH & PTS	1766		1,92,000.00
		mess” at IGSTPP – Jharli.

NOTE: I. The bid documents shall be on sale from 10/01/2015 to 02/02/2015 and shall be received upto 14.30Hrs. on 26/02/15 and shall be opened on same day at 3.00 PM

II.Cost of Tender documents shall be in the form DD payable at Jharli / Bahadurgarh, in favour of “APCPL”

PART- I: QUALIFYING REQUIRMENT

1.The bidder may be proprietary firm, Partnership firm, Limited company, Registered cooperative society, Corporate body legally constituted possessing the required licenses, registration etc. as per law valid at least for 12 months from the date of the opening of tender.

2.The bidder must have experience of running, maintenance and catering services of guest house / transit

camp / field hostels/ management training institutes of central government departments / PSUs / large organizations of repute / 2 star (or above star) hotels for last 3 years ending 31st March 2014.

3.The bidder must have experience of successfully completed similar works during last 7 (seven) years ending last day of the month previous to the one in which application are invited of value;

(i)One contract of value not less than Rs. 76.48 Lakhs.

OR

(ii)Two contracts of value not less than Rs 47.80 Lakhs each.

OR

(iii)Three contracts of value not less than Rs 38.24 Lakhs each.

4.The average annual financial turnover of the bidder in three preceding financial years, as on the date of bid opening shall not be less than Rs 28.68 lakhs.

Note:-

‘Similar completed works’ means ‘running, maintenance and catering services of guest house / transit camp / field hostels/ management training institutes of central government departments / PSUs / large organizations of repute / 2 star (or above star) hotels having minimum 69 no of rooms ( 80 % of existing Transit Camp / Field Hostel).

Further, for completed similar works, agency shall submit copies work-order along-with successful completion certificate, (TDS if applicable) as a documentary proof, otherwise bid may be summarily rejected.

Aravali Power Company Private Limited

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(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

NIT No. : IGSTPP/C&M/CS/NIT-34	Dated 26/12/2014	Package No. - CRN-1766

The completed cost of the work may be updated @ 8% compounded for each completed year ending March 31.

Bidder should attach self attested certificates along with tender on the date of the submission for assessing pre-qualification.

The Bidder should submit Documentary proof related to minimum requirements as stated above in separate envelop along with the bid.

5.Bidder shall provide documentary evidence of Service Tax, VAT registration, PF Code Number, ESIC registration (if applicable / Become Applicable during the validity of contract) and power of attorney at the time of bidding. Necessary registration with local bodies under Shops & Establishment Act or other applicable acts of State / Central Govt. authorities for providing Catering / Guesthouse related activities, if applicable, shall be obtained by the agency before commencement of work and submitted to EIC for verification.

6.Bidder shall provide such evidence of their continued eligibility, satisfactory to the Company, as the Company shall reasonably demand any time within the currency of the contract.

7.The Bidder shall submit attested copies of original documents defining the constitution or legal status, place of registration, and principal place of business; written power of attorney of the signatory of the bid to commit the bidder; along with the bid.

8.Lowest Evaluated Bidder shall be required to produce original certificate for verification before award of work.

PART-II : GENERAL REQUIREMENTS:

1.0The bidder should have valid PAN, Service Tax registration, PF Registration. It may be clearly noted that first payment shall be released only after submission of these documents.

2.0Bid documents can be obtained from the address given at Sl No 24 on any working day between 9.00 hrs. to 18.00 hrs. during the bid document sale period. A request on bidder’s own letter head along with cost of bid document (Non-refundable) in the form of DD in the favor of “APCPL” payable at “Bahadurgarh/Jharli” is to be submitted for obtaining the bid documents. Offers are to be submitted in two parts latest by 14-30 hrs. of bid opening dates as indicated in Table - A.

3.0The bids shall be received up to 2.30 P.M. on due date of bid-opening in the office of AGM (C&M) APCPL, JHARLI and shall be opened at 3.00 P.M. on the dates as stipulated above in the presence of those bidders who wish to be present. If the date of opening happens to be a closed holiday, bids shall be received till next working day up to 2.30 PM and opened on the next working day.

4.0Request for Tender Documents received after the last date of sale of tender documents, due to delay on account of postal/courier service or without requisite amount of tender fee shall not be entertained.

5.0Detailed specifications of jobs including scope of work and all terms and conditions of NIT are given in tender documents.

6.0The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status the qualification status shall be examined by the tender committee only during the process of evaluation. However, such issue of tender documents will not automatically mean that bidders are considered qualified.

7.0For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the following documents along with their technical bid.

a)EMD & LOU (Letter of Undertaking) in prescribed forms.

Aravali Power Company Private Limited

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(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

NIT No. : IGSTPP/C&M/CS/NIT-34	Dated 26/12/2014	Package No. - CRN-1766

b)IT returns filed/Annual Report (Balance Sheet and Profit & Loss Account) of last three financial years/any other documents showing Turnover.

c)Copies of Work Orders/ Award Letters covering awarded value, detailed scope of work/terms & conditions/ bill of Quantities along with proof of execution/completion certificate as per above Qualifying Requirement. The bidder shall provide the reference list with contact address.

d)Firm’s documents like Memorandum & Articles of association/ Partnership/ Proprietorship Deed/Certificate of Incorporation etc., with latest changes if any.

e)Income Tax Permanent Account Number (PAN), Sales tax/Service Tax Registration Numbers.

8.0TENDER SUBMISSION:

8.1Tender will be submitted in 'THREE' separate sealed envelopes as below: All the three ((3)

envelopes should be numbered clearly and super scribed with our NIT number, date, Bid opening Date and bidder’s name and address. All three envelopes may be enclosed within a single envelope; however bidder should mention the related details on this envelope.

Envelope -I shall contain EMD (Earnest Money Deposit / Bid Guarantee) and letter of undertaking.

Envelope- II shall consist of QR (Qualifying Requirements) documents, Technical offer, If PAN, Service Tax registrations are already available, same may be enclosed along with.

Envelope-III shall consist of Price Bid including commercial deviation, if any.

8.2Above three envelopes enclosed in the one envelop clearly super scribing NIT details and contents inside the envelope (Envelope-I, Envelope-II & Envelope-III) details shall be submitted by the bidder up to 14.30 hours on schedule date indicated in Table-A.

9.0TENDER OPENING

9.1First Part of Opening:

A)Envelope-I (EMD) and Letter of Undertaking (LOU) will be opened at 15.00 hours on the day set for submission of tenders.

B)Envelope-II (QR documents / Technical offer) shall be opened on the same day only of the bidders whose EMD and Letter of Undertaking (LOU) are found in order.

Note:

(i)All the supporting documents should be certified / attested by the bidder.

(ii)In case the bidder fails to submit the documents in support of meeting the qualifying requirements (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and their commercial bid shall be returned.

9.2Second Part of Opening:

Envelope-III: -The commercial bids of only those parties shall be opened who meets Qualifying requirements and specifications. It shall be opened on a fixed date which will be intimated separately to only those parties who qualify in line with the qualifying requirements & specifications.

10.0Tenders shall be opened in presence of bidder/s, who may wish to be present.

11.0APCPL takes no responsibility for delay, loss or non-receipt of tender documents sent by post/courier.

12.0.APCPL reserves the right to assess the capability and capacity of the bidders. Intending parties are advised to visit the APCPL/IGSTPP site to familiarize themselves with nature and quantum of work and site conditions.

13.0. The bidders meeting the qualifying requirements (Technically qualified) may be considered for registration/ Enlistment for similar requirements in future for a period of three years.

Aravali Power Company Private Limited

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(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

NIT No. : IGSTPP/C&M/CS/NIT-34	Dated 26/12/2014	Package No. - CRN-1766

14.0Tender papers are not transferable.

15.0The work executed means that the bidder should have achieved the progress specified in the Q.R. even if the total contract is not completed / closed. The same shall be supported by documentary evidence issued by the owner.

16.0The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

17.0Bid not accompanied with requisite bid guarantee in a separate sealed envelope or bids accompanied by bid guarantee of inadequate value shall not be entertained. In such cases bids shall be returned to the bidders without being opened.

18.0If the bid guarantee is in the form of Bank guarantee (BG), the bank should be from the list of banks whose bank guarantee is acceptable to APCPL and should be checked WHETHER THE STAMP PAPER FOR THE BANK GUARANTEE IS PURCHASED IN THE NAME OF THE BID GUARANTEE ISSUING BANK AND THE BANK GUARANTEE SHOULD BE SUBMITTED IN SPECIFIED FORMAT ONLY ALONG WITH BANK GUARANTEE VERIFICATION CHECK LIST. The Bank Guarantee verification check list should have been filled, signed and stamped by the bidder. The format of Bank Guarantee & Bank Guarantee verification check list is available with tender documents.

19.0APCPL reserves the right to extend the date for submission & opening of bids without assigning any reason thereof at its sole discretion.

20.0Issuance of tender documents does not automatically mean that the bidders are considered qualified. APCPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.

21.0Not withstanding anything stated above, the owner reserves the right to assess the bidder`s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of APCPL Ltd and decision of APCPL in this regard shall be final.

22.0.APCPL reserves the right to accept or reject any or all tenders without assigning any reasons thereof. In such Circumstances, EMD only shall be returned without any additional financial liability to APCPL If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

23.0.Small Scale Industries registered with NSIC/SSIDC (Registered in Haryana) shall be exempted from payment of cost of tender documents and Earnest Money Deposit (EMD) subject to submission of copy of valid registration giving details, monetary limits.

Any bid not accompanied by an acceptable bid security and Letter of Undertaking (LOU) in a separate sealed envelope may be rejected by the APCPL as being non- responsive and returned to the bidders without being opened.

24.0Address for Correspondence:

Additional General Manager(C&M)

INDIRA GANDHI SUPER THERMAL POWER PROJECT ARAVALI POWER COMPANY PRIVATE LIMITED P.O. - Jharli, Dist. - Jhajjar

HARYANA 124141

PHONE NO: 01251-266223/266211 FAX NO: 01251-266202/266266

Email: debjitkar@ntpc.co.in , rkdarbari@ntpc.co.in

Aravali Power Company Private Limited

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