NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT (2 X 660 MW)

At Fatatewadi, Post - Hotgi Station

Tal.- South Solapur, Solapur 413 215

TEL: 0217-2252504/50 FAX: 0217-2252505

NOTICE INVITING TENDER

(Domestic Competitive Bidding)

Bid Invitation No: 40031677 Date: 07.01.2015

1.0 Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station, Tal. South Solapur, Solapur, Maharashtra, a unit of NTPC Limited invites tenders for the work of “Running and Maintenance of Guest House at Pune, Guest House, Field Hostel and Transit Camp at NTPC Solapur for 2 Years”.

2.0

3.0 Initial Steps for participation in our e-tender is as per the table mentioned below.

4.0 Bid Security, Duly signed and stamped No Deviation Certificate and Power of Attorney (as per ITB clause no 11 (a)) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Power of Attorney (as per ITB clause no 11 (a)) shall be treated as non-responsive by the employer and shall not be opened.

5.0 BRIEF SCOPE OF WORK:

The running and maintenance of Guest House at Pune, Guest House, Field Hostel and Transit camp at NTPC Solapur. Provision of Caretaking of Guest House including reception (front desk), facilitating accommodation and allied services for comfortable stay of employees/guests of NTPC Limited and catering are the main activities of this contract.

6.0 QUALIFYING REQUIREMENT’S (QR) FOR BIDDERS

(Bidder should meet the QR stipulated hereunder).

6.1 The bidder should have executed similar contract in last 07 (Seven) years as on the date of bid opening:

a. Single Contract of value not less than ` 135.10 Lakhs

OR

b. Two contracts of value not less than ` 84.40 Lakhs each

OR

c. Three contracts of value not less than ` 67.50 Lakhs each

The word “ executed “ means the bidder should have achieved the criteria specified in the above qualifying requirements within the preceding seven(07) years period even if the contract has been started earlier/or is not completed/closed.

“Similar contract means: “Running, Maintenance and catering services of Guest House/Transit Camp/Training Institute of Central Govt Departments/PSUs/Large Organizations of repute / 2 star (or above star) Hotels having minimum 50 no. of rooms (80% of existing guest house/FH) during the last seven years”

6.1.1 The bidder shall be a proprietary firm, Partnership firm, Limited Company, Registered Cooperative Society, Corporate body legally constituted possessing the required licenses, registrations etc as per law valid at least for 12 months from the date of the opening of tender.

6.1.2 The bidder must have experience of Running, Maintenance and catering services of Guest House/Transit Camp/ Training Institute of Central Govt. departments/PSUs/Large Organizations of repute / 2 Star (or above star) Hotels for last 3 years ending 31^st March 2014.

6.2 Financial criteria:

6.2.1 The average annual turnover of the Bidder, in the preceding three (03) financial years ( 2011-12, 2012-13, 2013-14) as on the date of bid opening shall not be less than Rs. 84.40 Lakhs (Rupees. Eighty Four Lakhs Forty Thousand only).

6.2.2 In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered / acceptable. Other income shall not be considered for arriving at annual Turnover.

6.3 The bidder should have valid PF code number from Regional Provident Fund Commissioner.

6.4 Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / his collaborators / associates / subsidiaries / group companies to perform the contract should the circumstances warrant such assessment in the overall interest of the Employer.

Note:

· Further, for completed similar works, agency shall submit copies of work order along with successful completion certificate (TDS if applicable) as a documentary proof, otherwise bid may be summarily rejects.

· The completed cost of the work may be updated @ 8% compounded for each completed year ending March 31.

· Bidders should attach self-attested certificates along with tender on the date of the submission of assessing pre-qualification.

· The bidder should submit documentary proof related to minimum requirements as stated above along with the bid.

· It may also be noted that lowest bidder has to produce original certificates for verification before award of the work.

7.0 GENERAL REQUIREMENTS:

The scanned self-attested copy of the following documents shall be uploaded in C-Folder:

(a) Copy of PF registration Number

(b) Copy of work orders / LOAs / agreements and completion certificates / proof of completion.

(c) Up to-date copy of Profit and Loss Account and Balance sheet of last three financial Years duly audited by Chartered Accountant.

(d) Up to-date copy of latest Banker Solvency Certificate.

(e) Name and address (es) of the sole proprietor / partners / board of directors and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship.

(f) Copy of registration with Central Government / State Government / Public Sector Undertaking if any applicable.

(g) Details of Manpower. Also the bidder must submit the list of works in hand and percentage completed.

(h) TIN Number / Sales Tax Registration Certificate / Works Tax Registration certificate / Service Tax Registration Number.

(i) Copy of PAN Card.

(j) Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder

8.0 Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before buying or downloading the Tender Documents online.

9.0 Documents as a proof of meeting Qualifying Requirements shall be preferably uploaded online in our SRM Portal. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

10.0 The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

11.0 Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

12.0 TENDER SUBMISSION:

The bidders should submit their offer as per the following pattern:

a) EMD or Bid Security: EMD of requisite amount in prescribed form along with duly signed and stamped No Deviated Certificate. The envelope should be super-scribed as with EMD ENVELOPE and the Bid Invitation number, date, Name of the work and Bid opening date (BOD) should be mentioned over it.

The full name, postal address with telephone number of the bidder shall be written on left hand corner of all the envelopes.

b) TECHNICAL BID (Online submission): Technical (un-priced) Bid comprising of documents mentioned herein clause No: 6 and 7.0, Letter of Declaration and other documents shall be strictly uploaded online in C-folder as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details including catalogues / leaflets, if applicable. However, documents which cannot be up - loaded on-line (like Annual Report, Order Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

Original documents for verifications shall be produced as and when called for.

c) PRICE BID (Online submission): The PRICE bid shall be submitted online by quoting prices of all the items as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Prices submitted / uploaded elsewhere shall not be considered for evaluation.

The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission.

13.0 BID OPENING

Bids shall be opened online as follows.

a) First Part of Opening:

EMD will be opened on the time and day set for opening of respective bids.

Technical Bid (QR documents / Technical offer) shall be opened online on the same day only of the bidders whose EMD / Bid Security is found in line with our requirements as mentioned in the tender documents.

Note:

i. All the supporting documents should have at least certified / attested by the bidder.

ii. After opening of Technical-bids (with acceptable EMD), the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Technical Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as & when called for.

iii. In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.

b) Second Part of Opening:

The price bids of only those parties shall be opened who are found meeting the Qualifying conditions after evaluation of the first part bid for which separate intimation will be sent to such qualified bidders.

14.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

15.0 Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the Price bid of the bidder who is not meeting the qualifying requirements shall not be opened.

16.0 If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

17.0 NTPC shall not be responsible for any postal delay / loss / damage or non-delivery of EMD / Bid Security.

18.0 Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC.

19.0 MSME's registered with National Small Industries Corporation (NSIC) under single point registration scheme, in respect of tenders for the items for which such NSIC units are registered, are eligible for issue of bid documents free of cost, exemption from Earnest Money Deposit and exemption from payment of Security Deposit for contracts awarded up to the monetary limit for which the unit is registered. Tenderers seeking exemption should enclose a photocopy of valid registration certificate as a proof, giving details such as validity, stores and monetary limits for above purposes. Above benefits cannot be availed by an NSIC unit in case of failure to produce a photocopy of valid registration certificate.

Such bidders will not be able to download the bidding documents.

20.0 Other terms and conditions of tender shall be as contained in Bid Documents

21.0 Address for Communication:

ADDITIONAL GENERAL MANAGER

(CONTRACTS & MATERIALS)-I/c

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur – 413215

PHONE: 0217 - 2252504 / 2252550 FAX: 0217 - 2252505

Email: rdjayawant@ntpc.co.in

Alternate Email: shobapattabhiraman@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

(or) www.ntpctender.com (or) www.ntpc.co.in

Annexure No-1

Request for Login ID on NTPC e-Tender

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following form:

Form A

For Prospective / New Venders:

Name of the Agency: ________________________

Address: ________________________________________

________________________________________

State: __________________

City: ________________

Country: ______________________________

Pin: ______________________________

Telephone No: _________________

Mobile: _____________

Fax Number: _________________________

Email ID:__________________________________

PAN No: _____________

Other details :

Contact Person's Name: ________________________

Designation: ______________________________

Telephone No: _________________

Mobile: _____________

Fax Number: _________________________

Email ID: __________________________________

Copy of PAN card of the Firm / Company to be enclosed with this.

Note:

Request for login may be sent through E-mail to anithamr@ntpc.co.in or through fax on 0217-2252505.

Annexure No-2

Request for Login ID on NTPC e-Tender

If you are already a supplier of NTPC, and interested in participating in E-tenders of NTPC, please fill in the following form:

Form B

For Existing Venders:

Existing Vendor code with NTPC: _____________

Phone Number:__________ Mobile:____________

Email ID:________________________________

Contact Person's Name:_______________________

Designation:______________________________

Address and other detail

Name: ___________________________________

Address: ________________________________________

________________________________________

State: __________________

City: ________________

Country: ______________________________

Pin: ______________________________

Telephone No: _________________

Mobile:_____________

Fax Number:_________________________

Email ID:__________________________________

Note:

Request for login may be sent through E-mail to anithamr@ntpc.co.in or through fax on 0217-2252505.