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NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)

AtFatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur - 413215

Phone: 0217 - 2252504 / 2252509 FAX: 0217 - 2252505

NOTICE INVITING TENDER (NIT)

FOR

“SUPPLY, INSTALLATION AND COMMISSIONING OF SOLAR HIGH LIGHTING MASTS AT VARIOUS LOCATIONS IN AND AROUND SOLAPUR”

(Domestic Competitive Bidding)

NIT/BI No: 40032134

Date: 07.01.2015

1.0Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station Tal South Solapur, Solapur - 413215, Maharashtra, a unit of NTPC Limited invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0 Brief Details:

	Bid Invitation Number /	40032134
	NIT Number
	Name of the work	Supply, Installation and Commissioning of Solar high Lighting Masts
	Name of the work	at various locations in and around Solapur
		at various locations in and around Solapur

	Bidding System	Single stage, Two Envelope Bidding (without Reverse Auction)

		` 1,125 /- (Rupees One Thousand One Hundred and Twenty Five
	Cost of Tender	only)
	Cost of Tender	Tender fee shall be submitted in the form of Demand Draft /
	Document	Tender fee shall be submitted in the form of Demand Draft /
	Document	Banker's cheque / Pay Order from any Nationalized / Scheduled
	(TENDER FEE)
	(TENDER FEE)	Bank drawn in favour of NTPC Limited, payable at Solapur or online
		using credit/debit card through the payment gateway at our SRM
		Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart)

	Sale of Tender	From 07.01.2015, 08:00 hours to 23.01.2015, 23:59 hours
	Document	From 07.01.2015, 08:00 hours to 23.01.2015, 23:59 hours
	Document

	Last date and time of	30.01.2015 up to 16:00 hours
	tender submission	30.01.2015 up to 16:00 hours
	tender submission

	Techno-Commercial Bid	30.01.2015 at 16:30 hours, after scrutiny of EMD Envelope
	Opening Date and Time	30.01.2015 at 16:30 hours, after scrutiny of EMD Envelope

	Bid Security / Earnest	` 1,43,000 /- (Rupees One Lakh Forty Three Thousand only)
	Money Deposit (EMD)	` 1,43,000 /- (Rupees One Lakh Forty Three Thousand only)
	Money Deposit (EMD)

		Demand Draft / Banker's cheque / Pay Order from any Nationalized
	Acceptable form of EMD	/ Scheduled Bank drawn in favour of NTPC Limited, payable at
	Acceptable form of EMD	Solapur OR Bank Guarantee as per prescribed format given in bid
		documents.

	Contract Period	Three (03) months

	Reverse Auction	Not Applicable

3.0BRIEF SCOPE OF WORK:

The scope of work under this package shall include:

i)Supply & installation of Thirteen (13) numbers Solar High Lighting system (Green tower), as per given Technical Specification.

ii)Supply including transportation, loading, unloading, Installation, Testing & commissioning of the Solar High Lighting system (Green tower) at various locations

iii)Civil work and foundation work of the Tower with foundation concrete & grillage to be done by supplier as per the site condition.

iv)Supply of any other activity, accessories not explicitly mentioned here but required for completion of the work and proper functioning of the lighting system, is to be done by the supplier.

The agency has to arrange all the materials and manpower required including cement, and other items required for the entire work. NTPC shall not issue any material for the work. All the materials should be strictly as per BOQ and relevant specifications.

Electricity supply required for the construction and Water for the construction / other requirements shall be arranged by agency at its own cost.

4.0Bid Security / EMD of ` 1,43,000.00 shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. ANY BID

NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND RETURNED TO THE BIDDERS WITHOUT BEING OPENED. All credential filled up formats and supporting documents as asked by NTPC are to be given online as attachments with the bid.

5.0Any documents submitted by the agency in hard copy other than Bid Security / EMD before bid opening, will not be considered. In spite of this condition, if any document is submitted by the agency in hard copy other than Bid Security / EMD, before bid opening shall be ignored and the offer submitted through the e -tendering shall be binding on the agency.

6.0A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a Demand Draft / Banker's cheque / Pay Order from any Nationalized / Scheduled Bank drawn in favour of NTPC Limited, payable at Solapur or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least seven working days prior to Document Sale Close date along with duly filled in questionnaire for issue of vendor code and SRM user ID / Password.

7.0a) Eligible MSME / Small Scale Industries registered for similar work with the National Small Scale Industries Corporation shall be exempted from payment of tender cost / Earnest Money Deposit. MSME / SSI units registered with Maharashtra State SSI are also entitled for exemption of EMD / Tender Cost. Such parties can send the request for Tender Documents along with copy of certificates self-attested.

b)MSME / Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) or Directorate of Industries, Maharashtra State shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / Maharashtra State Directorate of Industries.

c)Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (C&M) at the address given below at least seven working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.

8.0Initial steps for participating in our E-tender is as per the table mentioned below:

Type of Vendor	Required Document for viewing our tender document

	Before download / viewing the tender document, bidder has
Vendors already having E-	to pay requisite tender fee either through payment gate way
tender User Id and	by clicking on “pay tender fee” after login in our SRM site or
Password	send DD to us directly, which should reach us at least seven
	working days prior to Last Date of Tender Fee Payment.

		1. Duly filled Annexure - 2 (format available in Guidelines to
		Bidders on the e-tender website given below) should
		reach us at least five working days prior to Last Date of
	Vendors already having	Tender Fee Payment.
	Vendors already having
	NTPC Vendor Code, but	2. Before download/ viewing the tender document, bidder
	does not have E-tender	2. Before download/ viewing the tender document, bidder
	does not have E-tender	has to pay requisite tender fee either through payment
	User Id and Password	has to pay requisite tender fee either through payment
	User Id and Password	gate way by clicking on “pay tender fee” after login in our
		gate way by clicking on “pay tender fee” after login in our
		SRM site or send DD to us directly, which should reach us
		at least seven working days prior to Last Date of Tender
		Fee Payment.

		1. Duly filled Annexure - 1 (format available in Guidelines to
		Bidders on the e-tender website given below) and PAN
		card scanned / photo copy (Self Attested) along with the
	New Vendor neither having	detailed address should reach us at least seven working
	New Vendor neither having	days prior to Last Date of Tender Fee Payment.
	any NTPC vendor code nor	2. Before download / viewing the tender document, bidder
	any E-tender User Id and	2. Before download / viewing the tender document, bidder
	Password	has to pay requisite tender fee either through payment
		gate way by clicking on “pay tender fee” after login in our
		SRM site or send DD to us directly, which should reach us
		at least seven working days prior to Last Date of Tender
		Fee Payment.

Note:

1.The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).

2.Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For further details regarding this please visit the link “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.

9.0QUALIFYING REQUIREMENT’S (QR) FOR BIDDERS

The bidders, who wish to participate in the bid for the subject package, shall satisfactorily establish the following qualifying requirements.

9.1Technical Criteria: The bidder must have experience of having supplied and installed Solar High Mast Lighting OR High Mast Lighting within the last seven years. In case of experience in High Mast Lighting, additional experience in Solar Power System is required.

“Experience” stands for having successfully executed atleast one number.

9.2Financial Criteria:

9.2.1The average annual turnover of the bidder, in the preceding three (03) financial years as on the date of bid opening shall not be less than ` 2.85 Crores. (Rupees Two Crores Eighty Five Lakhs only)

9.2.2In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable. Other income shall not be considered towards above.

9.3The bidder should have valid PF code number from Regional Provident Fund Commissioner.

9.4Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / his collaborators / associates / subsidiaries / group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

10.0As a proof of meeting the qualifying requirements, scanned self-attested copies of the following documents will be required to be uploaded in the C-folder.

a)Award letter / Work Order with bill of quantities and proof of value of work executed as mentioned at (b) below

b)Documentary evidence issued by employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills).

c)“Up to date copies of Balance Sheet and Profit and Loss Accounts of last three financial years as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.

d)The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from the employer as specified in the Qualifying requirements, the conditions of Qualifying Requirements (at 9 above) against which the credential is being submitted.

Original documents for verifications shall be produced as and when called for.

11.0GENERAL REQUIREMENTS:

The scanned self – attested copies of the following documents shall also be submitted / uploaded by the bidders in C – Folder:

(a)Copy of PF registration Number

(b)Up to-date copy of latest Banker Solvency Certificate.

(c)Name and address (es) of the sole proprietor / partners / board of directors and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship.

(d)Copy of registration with Central Government / State Government / Public Sector Undertaking if any.

(e)Details of Manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.

(f)TIN Number, Sales Tax Registration Certificate, Works Tax Registration certificate, and Service Tax Registration Number.

(g)Copy of PAN Card.

(h)Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder

(i)In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

Original documents for verifications shall be produced as and when called for.

12.0Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before downloading / buying the tender document online.

13.0Documents as a proof of meeting Qualifying Requirements should be submitted / uploaded online on NTPC SRM portal strictly as per the “Instructions to bidders - e-Procurement” and other conditions in the tender documents.

14.0The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

15.0Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

16.0Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive.

Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of NTPC Ltd, and decision of NTPC in this regard shall be final.

17.0TENDER SUBMISSION:

The bidders should submit their offer as per the following pattern:

a)EMD (Offline submission): EMD of requisite amount in the prescribed form (or valid registration certificate from NSIC / Directorate of Industries, Maharashtra state, if applicable) shall be submitted in a sealed envelope. The envelope should be super-scribed as EMD ENVELOPE and the Bid Invitation / NIT number, date, Name of the work and Bid opening date (BOD) should be mentioned over it.

The full name, postal address with telephone number of the bidder shall be written on left hand corner of the envelope.

b)TECHNO-COMMERCIAL BID (Online submission): Techno-commercial (un-priced) Bid comprising of documents mentioned herein clauses 10.0 and 11.0, duly filled information questionnaire and Forms and Certificates & other documents shall be strictly submitted / uploaded online in C - folder as per instructions provided in “Instruction to Bidder – e – procurement” and Bidder’s Manual / Guidelines available on NTPC E-tender website. Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details including catalogues / leaflets, if applicable.

Original documents for verifications shall be produced as and when called for.

The Techno-Commercial Bid should not contain any price content entry. In case, the Techno-Commercial Bid is found to contain any price content, such bid shall be liable for rejection.

c)PRICE BID (Online submission): The Price Bid is to be submitted online through e- tendering mode only in Main Screen of Bid Invitation and shall comprise of following components:

(a)Item Data

The bidder shall fill up online in “Basic Price Conditions” field, the price data, against items mentioned in the Item Data in Main Screen of Bid Invitation. The other pricing conditions if provided in items may also be filled up at bidder’s option. The total bid price can be viewed through output preview tab.

(b)Attribute in General Data

The Attributes, if mentioned in General Data, requiring any confirmation/information are to ticked/filled up suitably.

(c)Conditions in General Data

Bidder at its option may give discount (on the prices filled up in Item Data) in “Header Discount” field provided in Conditions tab in General Data. Total bid price after header discount shall be reflected in output preview in Main Screen of Bid Invitation.

(d)Documents to be uploaded in Main Screen of Bid Invitation

The Bid Form (Price Bid) as per employers format, duly completed together with the attachments and price schedules shall be uploaded in General Data through 'Attachment' link provided in “Unprice Bid” tab.

Bidders may note that Price Bid together with Bid form and its attachment and price schedule should not be uploaded in C Folder.

Further, Price Bid should not contain any matter in respect of Technical and / or Commercial aspects other than the details specifically sought in the Price Bid. If the Technical/commercial matters indicated in Price Bid are found to be in contradiction with the details furnished in Techno-Commercial Bid, the details furnished in Techno-Commercial Bid shall prevail.

The online bidding system will not allow bid submission after the respective specified expiry date and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission.

18.0TENDER OPENING

Tenders shall be opened online as follows:

a)First Part of Opening:

EMD envelope (received offline) will be opened on the time and day set for opening of respective tenders.

Techno-Commercial Bid (QR documents / Technical offer) shall be opened online on the same day only of the bidders whose EMD / Bid Guarantee are found in line with our

requirements as mentioned in the tender documents. Note:

i.All the supporting documents should have at least certified / attested by the bidder.

ii.After opening of Techno-Commercial bids (with acceptable EMD), the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Techno-Commercial Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as and when called for.

iii.In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.

b)Second Part of Opening:

The price bids of only those parties shall be opened who are found qualified after evaluation of the first part bid for which separate intimation will be sent to such qualified bidders.

19.0NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

20.0Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.

21.0In a tender, either the Indian agent on behalf of the Principal / OEM or Principal / OEM itself can bid but both cannot bid simultaneously for the same item / product in the same tender.

22.0If an agent submits bid on behalf of the Principal / OEM, the same agent shall not submit a bid on behalf of another Principal / OEM in the same tender for the same item / product.

23.0If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

24.0NTPC shall not be responsible for any postal delay / loss / damage or non-delivery of EMD / Bid Security.

25.0Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents,

26.0Other terms and conditions of tender shall be as contained in Bid Documents for the subject tender.

27.0 Address for Communication

ADDITIONAL GENERAL MANAGER

(CONTRACTS & MATERIALS)

SOLAPUR SUPER THERMAL POWER PROJECT (2 × 660 MW)

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur – 413215, Maharshtra

PHONE: 0217 - 2252504 / 2252550 FAX: 0217 - 2252505 Email: rdjayawant@ntpc.co.in

Alternate Email: shobapattabhiraman@ntpc.co.in / bnarasimha@ntpc.co.in / yoosufameen@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart (or) www.ntpctender.com (or) www.ntpc.co.in

Annexure - 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier of NTPC, and interested in participating in E-tenders in NTPC please fill in the following:

Form A

New Vender {prospective)

Name:_____________________________________________________________

Address:___________________________________________________________

__________________________________________________________________


State: _______________________	City: _____________________
Country: ______________________________
Pin: ____________________________________
Telephone No: ______________________		Mobile: ___________________
Fax Number: _________________________

Email ID: ______________________________________

PAN number: ______________________________________________

CST number: ______________________________________________

Excise Regn Number: ________________________________________

SSI Number: _______________________________________________

Contact Person's Name: ______________________________________

Designation: ____________________________________

Bid Invitation number interested in: _______________________

Annexure – 2

Request for Login ID on NTPC e-Tender

If you are already a supplier of NTPC, and interested in participating in E- tenders of NTPC, please fill in the following form:

Form B

For Existing Venders:

Existing Vender Code with NTPC: _____________________________

Name:_____________________________________________________________

Address:___________________________________________________________

__________________________________________________________________

State: _______________________

City: _____________________

Country: ______________________________

Pin: ____________________________________

Telephone No: ______________________

Mobile: ___________________

Fax Number: _________________________

Email ID: ______________________________________

Contact Person's Name: ______________________________________

Designation: ____________________________________

Bid Invitation number interested in: _______________________