1.0.0

Brief Scope of Work:-

The scope of work shall include Renovation works of Air Preheaters consist of (a) replacement of some of the existing components with new components of improved design, (b) implementation of new systems (c) Dismantling and removal of existing equipment / plant items to NTPC designated place, handling of waste unusable dismantled material and (d) overhauling of equipments and accessories in accordance with this specification. This include design / redesign, manufacture, engineering, inspection and testing at suppliers works, packing, forwarding to site, unloading, erection, supervision, pre-commissioning, testing and commissioning and performance testing of the equipment / system and works for Stage- I Units (3 X 200 MW) of NTPC- Ramagundam STPS– Jyothinagar, Dist-Karimnagar, Telangana, India.

2.0.0

Detailed terms and scope are given in the bidding documents, which are available for Downloading at the address given below, as per the following schedule:-

Tender No. & Date

Description of Work

Bid Security

Tender fee Inclusive of taxes @14.5% (Non refundable)

Tender Fee payment schedule

Technical Bid Submission Date & Time

Technical Bid Opening Date & Time

40029719 dtd. 05.12.2014

Renovation of Air Pre Heaters under R&M Package of Stage- I Units of NTPC- Ramagundam STPS– Jyothinagar, Dist-Karimnagar, Telangana, India

Rs. 92,96,000/-

or

USD 149,900/-

Rs.

12, 890/-

or

USD 250/-

Start on 05.12.2014

Closing at

17:00 Hrs of 02.01.2015

Upto

15.00 Hrs.

of

25.02.2015

25.02.2015

At

15:05 Hrs.

3.0.0

BID SUBMISSION

3.1.0

a) The bid shall be opened in Two Stages-

i) FIRST Stage : Techno-commercial Bid (Date of opening as mentioned above)

ii) SECOND Stage: Price Bid (Date of opening to be informed in Price Bid

Invitation)

b) Bids shall be submitted online and opened at the address given below. Bidder shall furnish Bid Security, Integrity Pact, No Deviation Certificate, Power of Attorney and Letter of Undertaking separately offline as detailed in Bidding Documents by the stipulated bid submission closing date and time at the address given below.

c) As per the provisions of Bidding Documents, the bidders shall submit “Techno-Commercial Bid”, within the bid submission date and time as mentioned above. Techno-Commercial bid will be opened on the same date and time as specified at para 2.0 above.

d) All bids must be accompanied by Bid Security/Bid Guarantee for an amount of Rs.

92,96,000/- (Rs. Ninety Two Lakhs Ninety Six Thousand only) in Indian Rupees or

USD 1,49,900 (US Dollars One Lakh Forty Nine Thousand Nine Hundred only), as

stipulated in the Bidding Documents.

e) Bids without requisite Bid Security will not be considered for opening and will be rejected as non-responsive and off-line documents returned to the bidders without being opened.

f) Request for submission of Price Bid alongwith the Bid opening date shall be intimated separately by NTPC to those bidders who have been considered qualified and whose Techno-Commercial Bids have been found to be responsive.

3.2.0

Bidders may seek clarifications on the Bid Documents in writing on or before 17:00 hrs on 16.01.2015. Pre-bid conference is scheduled on 30.01.2015 at 10:00 Hrs at NTPC office.

Clarifications, if any, shall be furnished by NTPC by 05.02.2015. Any clarifications sought after 16.01.2015 will not be entertained. In case no query is received in stipulated time from any of the bidders of the bidding documents, no clarifications will be issued.

4.0.0

QUALIFYING REQUIREMENTS FOR BIDDERS

In addition to the requirements stipulated in section Instructions to Bidder (ITB), the

following shall also apply:-

4.1.0

TECHNICAL CRITERIA:

4.1.1

Route 1:

The Bidder should have designed, manufactured / got manufactured, erected / supervised erection and commissioned / supervised commissioning of Rotary Air Pre Heater, operating in a pulverized coal fired steam generating unit of not less than 200 MW capacity. Further, such pulverized coal fired steam generating unit should have been in successful operation for a period of not less than one (1) year prior to the date of Techno-commercial bid opening.

4.1.2

Route 2 :

The Bidder should be a Joint Venture between firms comprising of :

(a)

An organization in the field of carrying out Renovation and Modernization (R&M) work of thermal power plants incorporated in India and who should have executed / are executing renovation / replacement work of Rotary Air Preheaters for a unit of not less than 110 MW rating in a coal fired thermal power plant.

AND

(b)

An organization which meets the requirements of Para 4.1.1 above.

4.1.3

The Joint Venture partners at clause 4.1.2 above should necessarily identify one of the partners as Lead Partner. The Joint Venture should provide along with the Techno-Commercial bid, a Joint Venture Agreement, as per the format enclosed in the bid documents, in which the partners in the Joint Venture are jointly and severally liable to the Employer to perform all the contractual obligations including performance guarantees for Rotary Air Preheaters. The Joint Venture Agreement should be submitted along with the Techno-Commercial bid, failing which the Bidder shall be disqualified and its bid rejected. In this case, the bid security and in the event of award, the performance bank guarantee shall be in the names of all the partners of the Joint Venture.

1

NOTES FOR TECHNICAL CRITERIA

Wherever the term ‘coal fired’ is appearing above, “Coal” shall be deemed to also include bituminous coal/brown coal/lignite.

5.0.0

FINANCIAL CRITERIA

5.1.1

The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of Techno-Commercial bid opening, should not be less than INR 155 Million (Indian Rupees One hundred and Fifty five Million Only) or in equivalent foreign currency.

5.1.2

The Net Worth of the bidder as on the last day of the preceding financial year should not be less than 25% of its paid-up share capital.

5.1.3

In case the bidder is not able to furnish its audited financial statements on stand-alone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

(i) Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated financial statements of the Holding Company.

In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

5.1.4

In case the Bidder does not satisfy the financial criteria, stipulated at clause 5.1.1 and/or clause 5.1.2 above on its own, its Holding Company would be required to meet the stipulated turnover requirements at clause 5.1.1 above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from its Holding Company, supported by Board Resolution of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

5.1.5

The unutilized line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by its Bankers should not be less than INR 156 Million (Indian Rupees One Hundred and Fifty Six Million Only) or in equivalent foreign currency. In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.

5.1.6

Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/ guarantee limit for the whole group, the Bidder would be required to provide a Banker’s certificate regarding unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre should certify that out of the aforesaid limits certified by its bankers, the Bidder shall have access to the line of credit of a level not less than the specified amount at clause 5.1.5 above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

5.1.7

In case the Bidder’s unutilized line of credit for fund based and non-fund based limits stipulated at clause 5.1.5 above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case the Bidder is awarded the contract, the Bank would enhance the line of credit for fund based and non- fund based limits to a level not less than the specified amounts at clause 5.1.5 above to the Bidder or to the Treasury Centre, as the case may be, shall be acceptable.

5.1.8

In case of a bid submitted by Joint Venture, the turnover and line of credit shall be considered on a combined manner for all JV partners and for the net worth, all the partners should be required to meet individually.

Notes for Financial Criteria:

1.0

Net Worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of assets, write back of depreciation provisions and amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves & surplus.

1.1

Other income shall not be considered for arriving at annual turnover.

1.2

For unutilised line of credit for fund based and non fund based limits and Turnover indicated in foreign currency, the exchange rate as on 7 days prior to the date of techno commercial bid opening shall be used.

6.0.0

REQUIREMENTS FOR REQUEST OF BID DOCUMENTS:

6.1.0

The prospective bidders are requested to visit www.ntpctender.com site and get acquainted with e-tender procedure.

A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at Secunderabad or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart ).

For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site (Guidelines to Bidders) as well as at NTPC tender site (www.ntpctender.com). First time users, not allotted any vendor code are required to approach NTPC at least three working days prior to last date of tender fee payment along with duly filled- in questionnaire available at Pre-requisite tab under 'e-tender' at ntpctender.com for issue of vendor code and SRM user id/ password.

6.2.0

Issuance of bid documents to any Bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted online and opened at the address given below. Bidder shall furnish Bid Security, Integrity Pact, No Deviation Certificate, Power of Attorney and Letter of Undertaking separately offline as detailed in Bidding Documents by the stipulated bid submission closing date and time at the address given below.

6.3.0

Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

Vendors having valid Small Scale Industries Certificate registered with the National Small Industries Corporation (NSIC) under single point registration scheme for the said item are exempted from payment of Tender Fee. Bidders seeking exemption should enclose a photocopy of valid registration certificate giving details such as validity, monetary limit, stores etc. along with their request for Tender Document.

6.4.0

Prospective bidders from U.P. state are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC.

6.5.0

NTPC reserves the right to reject any or all bids or cancel/ withdraw the Invitation For Bids without assigning any reason; whatsoever, and in such case no bidder/ intending bidder shall have any claim arising out of such action.

6.6.0

NTPC Limited reserves the right to accept/ reject any or all applications / bids in part or full.

6.7.0

The bidder along with bid must submit documentary evidence in support of meeting qualifying requirements such as Copy of Balance sheet and Profit & Loss account for the specified period, Proof of orders being executed, NSIC certificate wherever applicable, BIS certificate, Registration certificate with department of industries, etc.

7.0.0

IMPORTANT INFORMATION TO BIDDER

i)

The registered prospective bidders who wish to download the bidding documents shall be prompted to enter his user id & password. Subsequent to entering of user id & password and acceptance of the same by the system, the prospective bidder shall be routed to payment gateway through SRM (e-bidding) for making payment towards cost of bidding documents. On successful payment of cost of bidding documents and the details, the prospective bidder shall be authorized to download the bidding documents and the details of the prospective bidder shall be stored by the system.

ii)

NTPC reserves the right to reject any or all bids or cancel/ withdraw the Invitation For Bids without assigning any reason; whatsoever, and in such case no bidder/ intending bidder shall have any claim arising out of such action.

iii)

Any communication related with this tender may be addressed to following address:

AGM (C&M),

NTPC Limited,

Southern Region Headquarters,

2nd Floor, MCH Commercial Complex,

R.P. Road, Secunderabad, 500 003, Telangana, India.

Phone No.:+9140-27800561/ 27804523, Fax No. : +9140-27800743/ 27804516

E-mail: vtkamble@ntpc.co.in or reenasaxena@ntpc.co.in