NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding through E-tendering)

NIT Subject

Supply of Spares for Mill XRP-803 & XRP-1003 of Boilers 210MW & 500MW

 

Units of NTPC Kahalgaon – 16 items.

 

 

 

NIT No.

40029765/M46/1025

 

 

 

Document Sale start Date & Time

06.12.2014 at 09:00 Hrs.

 

 

 

Document Sale Close Date & Time

27.12.2014 at 17:30 Hrs.

 

 

 

Tender Fee: Cost of Bidding

Rs.1,181.00

/Tender Documents

 

 

Last Date of Query

31.12.2014

 

 

 

 

Source of IFB/NIT

Kahalgaon Super Thermal Power Station

 

 

 

Contract Classification

Supply of Materials

 

 

 

Last Date and Time for Bid

14.01.2015 at 17:30 Hrs

submission

 

 

EMD & Technical Bid Opening Date

21.01.2015 at 15:30 Hrs.

& Time

 

 

Price Bid Opening Date & Time

Shall be intimated later on to all the qualified bidders

 

 

 

Bid Security/EMD Amount in INR

Rs.94,000.00

Submission of Bid Security (EMD)/

The Bid Security (EMD) /NSIC or any other valid Document Seeking

or Request for exemption of Bid

Exemption of Bid security should preferably be sent by Registered Post/

Security (EMD)

Speed Post. Intending Bidders are advised to post their Bid Security (EMD)

 

/NSIC or any other valid Document Seeking Exemption of Bid security well in

 

advance so as to reach us before the due date & time of bid opening.

 

Otherwise their BIDs shall be rejected.

 

This will supersede any clauses regarding Bid Security/EMD submission

 

dead line mentioned anywhere else in the bid document/system.

 

If the EMD amount submitted by any agency is less than the stipulated

 

EMD, their offer shall be rejected.

 

Please refer “Special Purchase Condition/Instruction” for detail (attached in

 

the Bidding Document).

Package incharge mail ID

aksah@ntpc.co.in

 

 

 

Nos. of files attached in “C folder”

8 (eight)

as part of bidding documents

 

 

Address for communication

Manager (C&M)

 

NTPC Kahalgaon Super Thermal Power Station,

 

Post-Kahalgaon STP,

 

Dist. - Bhagalpur-813214 (Bihar)

 

Contact No.: 9431600161/06429-226248

 

Fax No-06429-226644/226281

 

 

 

View/ Download the Bidding/

Bidders can view/download bidding/ tender documents by paying tender

Tender document

fee either On-line or Off-line. For details please refer Mode of Payment for

 

Tender Fee.

1

Mode of payment For Tender Fee/

Exemption of Tender Fee

a) On-Line:

 

 

Vendors can view/download

the tender/bidding document

after logging

in our e-tender site

 

 

i.by clicking on “e-Tender” in home page of www.ntpctender.com or

ii.by directly going to the e-tender site in the following address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee. Detailed Procedure for paying Tender Fee has been mentioned in the “Bidder’s Manual (Page-9-13)” which is available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)Off-Line: In case the vendor is willing to purchase tender document offline, DD/Banker’s Cheque should be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should be sent to reach NTPC, Kahalgaon in the address mentioned at Address for Communication mentioned above, before the sale close date and time.

c)

Exemption on Cost of Tender Document:

Bidders having SSI Registration of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Tender Fee. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class,

2

giving details such as validity, stores etc. and request for exemption.

Such request letter should reach us before Tender Document Sale close date and time. Late receipt shall be rejected.

If the validity of the certificate has expired or the stores items not

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

matching with the tendered items,

 

 

 

run the risk of their tenders

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

being passed over as ineligible for this concession/exemption.

 

d) Tender fee is non-refundable.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note: “New Vendors” or “Vendors having only SAP vendor code”

 

cannot download/view the tender document as per above procedure.

 

These vendors have to follow the following procedure.

Downloading of Bidding Document Such Bidders can view/download the complete set of Bid document as per

by vendors who does not have

the following procedure.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SRM vendor code with NTPC

Type

 

 

 

of

 

Required Document for viewing/downloading our tender

 

Vendor

 

 

 

 

 

 

 

 

 

document

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vendors

 

 

 

 

 

 

 

 

 

Step-1:

The agency has to furnish Duly Filled Annexure-2

 

already

 

 

 

 

 

 

 

 

 

(format given below). It should reach us at least ten working

 

having

 

SAP

 

days prior to Last Date of Tender Fee Payment.

 

vendor code,

 

Step-2 SRM vendor code shall be sent to the agency through

 

but does not

 

 

have

SRM

 

e-mail.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Login ID and

 

Step-3 After receiving SRM vendor Code, above procedure

 

Password

 

has to be followed for downloading / viewing tender

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

document.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

New Vendor

 

Step-1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Who does not

 

 

 

 

 

 

 

The agency has to furnish the followings:

 

have even

 

A.

 

 

 

 

Duly Filled Annexure-1 (format given below)

 

SAP Vendor

 

 

 

 

 

 

 

B.

 

 

 

 

PAN card scanned/photo copy (self Attested)

 

Code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C.

 

 

 

 

EFT form(Format Given Below), duly filled and

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

endorsed by their banker

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D.

 

 

 

 

Cancelled Cheque

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

E.

 

 

 

 

Copy of Sales Tax Registration

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

All these should reach us at least Five working days prior to

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Last Date of Tender Fee Payment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Step-2 SRM vendor code shall be sent to the agency through

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

e-mail.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Step-3 After receiving SRM vendor Code, above procedure

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

has to be followed for downloading / viewing tender

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

document.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

Other Important Conditions:

1.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

2.0NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

3.0NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/EMD Envelope due to any postal delay or delay, in any form, in transit.

If the last date of “Selling of Bid document”/ “Bid Opening” coincides with holiday, the date will be shifted to the next working day.

Qualifying Requirements of QUALIFYING REQUIREMENT FOR BIDDER:-

 

 

 

 

the Bidder

1.0

The bidder should be a manufacturer of Spares of milling system &

 

 

should have successfully executed the supply of spares for mills to

 

 

power station of unit capacity 110 MW and above during last 07

 

 

(seven) years ending last day of the month previous to the one in

 

 

which applications are invited which should be either of the

 

 

following:

 

(a) Three similar works each costing to not less than Rs.18.76 lakhs.

 

 

OR

 

(b)

Two similar works each costing to not less than Rs.23.45 lakhs.

 

 

OR

 

(c) One similar work costing to not less than Rs.37.52 lakhs.

 

2.0

The average annual financial turn over during last three (03) year

 

 

ending 31st March of the previous financial year shall not be less

 

 

than Rs.46.90 lakhs.

 

Note :

 

 

1.Other income shall not be considered for arriving at annual turnover.

2.In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

3.The word “executed” means that the bidder should have achieved the progress specified in the QR even if the total contract is not completed / closed. The same shall be supported by documentary evidence issued by the owner.

4.Similar works means “Manufacture and supply of spares for mills to power station of unit capacity 110 MW & above”.

GENERAL REQUIREMENTS (to be furnished)

(i)Copy of Sales Tax Registration & latest clearance certificate

(ii)Latest audited Annual Report / Balance Sheet as per Q.R

(iii)Proof of being Manufacturer

(iv)Details of In-house Testing facilities

(v)All documents including orders–cum-execution copy in support of QR.

NOTE: For other documents related to this tender, please refer bid details of NIT in website.

4