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Brief Description of NIT

(A Government of India Enterprise)

PO:VINDHYANAGAR,DISTT.SINGRAULI (MP) PIN: 486 885

INVITATION TO BID/NOTICE INVITING TENDER

DOMESTIC COMPETITIVE BIDDING

Ref. No. VSTPP/CONTRACTS/01-2014 Dt. 25.11.2014

1. NTPC Limited–Vindhyachal Super Thermal Power Project, in Madhya Pradesh, invites e-tender bids /

tenders / proposals from eligible bidders for the following packages:

					Tender Fee	Bid	BOD part
Sl.					Tender Fee	document	BOD part
Sl.				Est. Cost	(including VAT) /	document	(A), part	Completion
N	NIT No.		Name of Work	Est. Cost	(including VAT) /	issue	(A), part	Completion
N	NIT No.		Name of Work	( In lacs)	Earnest Money	issue	(B), &	period
o.				( In lacs)	Earnest Money	period	(B), &	period
o.					(in Rupees)	period	partC) **
					(in Rupees)	(from - to)	partC) **
						(from - to)
	4135-189-					01.12.2014
	4135-189-					31.12.2014
	3500	R	& M of Ash Slurry			31.12.2014
	3500				2,363	(Online)		24 (Twenty Four)

01		Pump House SwitchGear		____			23.01.2015
01		Pump House SwitchGear		____	6,32,000		23.01.2015	Months
		for Vindhyachal Stage 1			6,32,000			Months
		for Vindhyachal Stage 1				20.12.2014
	(40029436)					20.12.2014
	(40029436)					(offline)*
						(offline)*

IMPORTANT NOTES:

*Bid document issue time (offline-ref point no. 3 below) from 10.00 am to 4.00 pm (Excluding Sunday/Closed Holiday)

**Date of submission & opening of part (c) & (d) shall be communicated only to the bidders, who

are found qualified at a later date.

- Type of bidding :Two stage bidding

Bid to be submitted in two stage bidding system. Stage – 1 consist of EMD & Technical that will be Part – A & Part – B respectively and Stage – 2 consist of “NO DEVIATION CERTIFICATE” & Price bid both in online that may be called as Part – C & D respectively.

-Last date of submission of queries by bidders, if any :10.01.2015

-Submission of “NO DEVIATION CERTIFICATE” : The acceptance of above shall be an

attribute of the on line Bid Invitation before submission of price bid.

2. Note: Bids are to be submitted super-scribing the tender reference. As detailed below Stage-I Bidding System

PART	Envelope	Mode	Superscriptio		Remarks
			n on envelop
	Envelope	Offline	EMD +		It shall be submitted in separate envelope in
A	A		Letter	of	tender Box containing
			undertaking*		1. Requisite EMD in valid form
					2. LETTER OF UNDERTAKING (as per
					ANNEXURE-C, PAGE-10) on the Non-

				Judicial Stamp paper of Rs. 10/-

	Envelope	Offline	Technical	It shall be submitted in separate envelope in
B	B		Bid*	tender Box /online containing total credential
				to fulfill all the criteria as mentioned in
				qualifying requirements below as per point no
				8.

STAGE-II BIDDING SYSTEM

PART	Envelope	Mode	Superscriptio	Remarks
			n on envelop
	----------	Online	No Deviation	The acceptance of the above shall be an
C			Certificate*	attribute of the online bid invitation and the
				bidders are required to confirm acceptance of
				compliance to all provisions of the bidding
				documents(No Deviation Certificate as per
				format enclosed as Annexure A2 -INB.
D	----------	Online	Price Bid	The price bid / rate part shall be submitted
				online in SRM

Name of Package and NIT No are also to be super scribed Followings may kindly be noted that:-

i)Price Offer shall be submitted online only. No financial terms including discount/premium to be quoted off-line or in c-folder.

ii)No deviation ,whatsoever, is permitted by NTPC, as preparation of price bids, its opening and comparative evaluations are done online

Hence, the quoted amounts as per the system shall only be considered for evaluation any documents/

conditions found offline shall be treated invalid and shall not be considered for evaluation

3. Bidder can view/download the complete set of Bid documents as per the following procedure:

	Type of Vendor	Required documents for viewing our tender documents


	Vendors already having SRM	Refer	Clause No. 4 below.
	Vendor code and Password
	Vendors already having SAP	The agency has to furnish duly filled, signed and
	vendor code but does not have	stamped Annexure-II (format attached).
	SRM Login ID and Password	It shall be submitted up to 20.12.2014 at 4:00 pm at the
		address given below at Cl 10.
		After obtaining SRM login ID and password , the agency
		shall follow as per login password status “A” above. .
	New Vendor neither having	The agency has to furnish the followings duly filled,
	any vendor code in SAP nor	signed and stamped
	any SRM Login ID and	a)	Duly filled Annexure-I (format attached)
	Password	b)	Partnership Deed/affidavit for
			proprietorship/certificate of incorporation.
		c)	PAN Card scanned/Photo Copy (self attested)
		d)	Address proof with postal Pin code
		e)	Copy of PF Documents
		f)	Service Tax Registration
		All these documents shall be submitted up to 20.12.2014
		at 4:00 pm at the address given below at Cl 10.
		After obtaining SRM login ID and password , the agency
		shall follow as per login password status “A” above. .
Note: Digital certificate (Class-III category is required) is a must for vendors to participate
in e-tender. For further details please visit “Guidelines to Bidders” in SRM Login screen.

4. Mode of payment for purchase of tender documents: a) On-line:

Bidders can view/download the tender documents after logging in our e-tender site:

i)By clicking on “e-tender” in home page of www.ntpctender.com

ii)In the Internet browser directly type the URL

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging to our e-tender site as mentioned above, the bidder shall pay the requisite tender fee through payment gateway by clicking “pay tender fee” as mentioned in the “Bidder’s Manual” and also in Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no. 0120-2952319

b)Off-line: Tender fee shall be made in form of Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of MP, and the same should reach NTPC Vindhyachal in the communication address given at S.No.10. on or before offline last date as mentioned i.e upto 31.12.2014 at 4:00 pm for vendors at 3 ”A” And up to 20.12.2014 for vendors at 3 “B” & “C” above along with the requisite documents mentioned as per clause 3

c)Exemptions of cost of tender documents : Refer clause No. 05 (iii) (c)

Request for tender documents received after the offline last date as mentioned ABOVE shall not be entertained.

5. Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) of requisite value in a separate envelope offline super scribing “EMD Envelope” containing (Requisite EMD in valid form ,”LETTER OF UNDERTAKING” ) as detailed above , the same must reach to the office at the address mentioned below before the bid submission deadline as mentioned in the e-tender of our SRM system.

i)“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl.No. iii) a)/b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii) c).

ii)If Bid security (EMD), in original, of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD amount their offer shall be rejected.

iii)EMD may be furnished in any of the following forms.

a) For EMD amount of any value : Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of MP,

b) Unconditional and irrevocable Bank Guarantee from a nationalized bank/ scheduled bank . the bid security shall remain valid for a period of 45 days beyond the bid original bid validity period (180 days) or beyond any

extension in the period of bid security . The Bank Guarantee verification check list duly filled in as per format attached as has to be submitted in

this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

General Conditions: (For submission of bid)

c) Small Scale Industries registered with the National Small Scale Industries Corporation (NSIC) under single point registration scheme and SSI units registered with MPSSIDC for the said item/ services shall be exempted from payment of Tender Fee. Bidders seeking exemption should enclose a self certified legible copy of valid registration certificate giving details such as items/ services for which registered, validity, monetary limit etc. along with their request of Tender Document. If the validity of the certificate has expired or the stores items are not matching with the tendered items such requests run the risk of their request being passed over as disqualified for this concession/exemption. In case of any doubt on eligibility of such exemption/ concession bidder may get clarification from NTPC Official before submission of their bid.

iv)The bid security of all the unsuccessful bidders will be returned as proptly as possible as per terms of bidding documents.

v)No interest shall be payable by NTPC on the Bid Security.

vi)Any Bid not accompanied by a Bid Security (EMD) , Letter of undertaking and NO DEVIATION CERTIFICATE in a separate sealed envelope, may be rejected on-line by the owner as being non-responsive and the technical bid envelop shall be returned to the bidder without being opened.

6.No Deviation Certificate: The acceptance of above shall be an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to all provisions of Bidding Documents (NO Deviation Certificate) online as per format enclosed as “Annexure – A2 (INB)”.

7.Clarification on Bidding documents: Bidder may seek clarification through e-mail or in hard copy (offline) upto the time specified as mentioned in the bidding document. The queries will be answered by NTPC and posted in the c-folder. The bidders can view all queries and all answers once they are posted in the c-folder.

8.Qualifying Requirements:

8.1The bidder should have manufactured and supplied AC switchgear panels and should have executed the works for supply,erection and commissioning of atleast 58 Nos. Of AC switchgear panels with draw out type air circuit breaker panels and /or draw out motor control panels complete in all respects with fault rating of atleast 45 kA for 1 second and 105 kA (peak) under a single order and these panels should have been in successful operation for atleast two (2) years as on date of techno-commercial bid opening .

8.2The bidder should have manufactured and supplied atleast 50 Nos. Of draw out circuit breaker panels with air circuit breaking having fault rating of atleast 45 kA for 1 second ,105 kA MAKING and 45kA BREAKING ,which should have been in successful operation for atleast two (2) years as on date of techno- commercial bid opening .

8.3The bidder should have supplied ,erected and commissioned AC switchgear panel(s ) during the last seven (7) years as on date of bid opening with following executed value(s) of contract.

a. Single order of value not less than ` 253 Lakhs. OR

b. Two orders of value not less than ` 158 Lakhs each OR

c. Three orders of value not less than ` 126 Lakhs each

NOTE: (i) Each single front panel shall be counted as one (1) panel ,double front as one(1) panel and air circuit breaker panel as one (1) vertical panel .

(ii) Executed means the value of work that has been progressively done till the specified date . 8.3.1 Financial Criteria :

8.3.2 The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of bid opening, shall not be less than ` 158 Lakhs.

(Rupees One Crore fifty eight Lakhs only)

8.3.3 In case where audited results for the last preceding financial year are not available ,certification of financial statements from a practicing charted accountant shall also be considered acceptable .

NOTE: Other income shall not be considered for arriving at annual turnover .

9.0 Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / his collaborators / associates / subsidiaries / group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

10.00

a) Sealed tenders signed in all pages should be submitted in two (02) parts, ( as per Sl No -2 Note-

2 above)

1. Part (A) for NO DEVIATION CERTIFICATE, EMD and Letter of Undertaking,

2. Part (B) for Technical Bid containing total credential to fulfill all the criteria as mentioned in qualifying requirements in the tender Box/online .

However the Price part must be quoted in SRM

b)The bids shall be received upto 10:30 Hrs. on date of Technical Bid Opening (PART-A and PART B in offline/online and PRICE IN SRM) , and PART A and PART B shall be opened at 11.00 Hrs. on the same date as stipulated above in the presence of bidder, who wish to be present.

c)In case, the date of Bid opening coincides with HOLIDAY, the shifted to next working day at the same time.

d)In the evaluation and comparison of bids, NTPC Limited reserves the right to allow purchase preference to Central Public Sector Enterprises (CPSEs) and Joint ventures with CPSEs as admissible under the existing policy of the Govt. of India.

e)All credentials pertaining to this NIT must be before the date of Bid Opening as mentioned in the NIT.

f)For any postal/communication delay, NTPC Limited will not be held responsible.

g)Details of the work to be executed and terms & conditions of the tender are stipulated in the tender documents.

h)Notwithstanding anything stated above, NTPC reserves the right to assess bidder’s capability & capacity to perform the

contract, should the circumstances warrant such assessment in overall interests of the Owner.

i)NTPC reserves the right to issue, reject any or all bids or cancel/withdraw the invitation for bids without assigning any

reason whatsoever thereof and in such case no bidder/intending bidder shall have claim arising out of such action.

j)Tender document is not transferable.

k)Package Coordinators of NTPC Vindhyachal :

a.Sh A P Tiwari, DGM(C&M)-CS Mobile No.: 9425178227, email id : aptiwari@ntpc.co.in

b.Sh. Sandeep Gupta, Asst. Manager(CS) Mobile 9425823441

Email sandeepkumar01@ntpc.co.in

8 Address for Communication:

AGM(Contracts)

NTPC Limited

VINDHYACHAL SUPER THERMAL POWER PROJECT PO.VINDHYANAGAR, DIST. SINGRAULI(M.P) 486885. Phone/fax : 07805-247522

ADDL. GENERAL MANAGER(Contracts)

Annexure-I

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the following.

Form-A:

For New Vender (Prospective)

Name : _________________________________________________________

Address : _________________________________________________________

_________________________________________________________

State : ________________________ City : _____________________

Country : ________________________ Pin: _____________________

Telephone No. : ________________________ Extn.: _____________________

Fax No. : ______________________________

Email ID : _________________________________________________________

Your Company’s Bank Name : __________________________________________________

Account No. : ___________________________________________

Branch : ___________________________________________

Address : _____________________________________________________

_____________________________________________________

PAN Number : ______________________________________________________

CST Number : ______________________________________________________

Excise Regn. Number: _____________________________________________________

SSI No. : _______________________________________________________

Contact Person’s Name: _________________________________________________

Designation : _______________________________________________________

Bid Invitation Number interested in: ___________________________________________

DD details as tender fee: Issuing Bank: _____________________________________

No. : ___________________________ Date of Issue: ________________________

Amount: ________________________ DD Valid till : ________________________

Note: Please download print and fill this form. Submit it to the Package Incharge/Contact Person as mentioned in the Bid

invitation along with the DD of required amount.

DD should be in favor of “NTPC Limited” payable at the ordering location mentioned the Bid invitation.

Annexure-II

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are already a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the following.

Form-B:

For Existing Venders

Existing Vender Code with NTPC : ______________________________ Pre ERP Post ERP

Telephone No. : ________________________ Extn.: _____________________

Email ID : _________________________________________________________

Contact Person’s Name: ___________________________________________________

Designation : _________________________________________________________

Bid Invitation Number interested in: _____________________________________________

DD details as tender fee: Issuing Bank: _____________________________________

No. : ___________________________ Date of Issue: ________________________

Amount: ________________________ DD Valid till : ________________________

Address and other details (Only in case of change):

Name : _________________________________________________________

Address : _________________________________________________________

_________________________________________________________

State : ________________________ City : _____________________

Country : ________________________ Pin: _____________________

Telephone No. : ________________________ Extn.: _____________________

Fax No. : ______________________________

Email ID : _________________________________________________________

Your Company’s Bank Name : __________________________________________________

Account No. : _____________________________________________________

Branch : _____________________________________________________

Address : _____________________________________________________

_____________________________________________________

Note: Please tick the approximate box in front of vendor code to indicate whether the vendor code given is Pre-ERP or Post-

ERP.Tender fee payment can be given through DD or Payment Gateway. In case the Option of DD is opted should be in favor of

“NTPC Limited” payable at ordering location mentioned in the Bid invitation.

Request for login may be sent through E-mail or manually sent to Package in charge/control person as mention in the Bid

Invitation.

Annexure – A2(INB)

NO DEVIATION CERTIFICATE

NAME OF PACKAGE& PROJECT:

R & M of Ash Slurry Pump House SwitchGear for Vindhyachal Stage 1

BIDDING DOCUMENT NO : 40029436 Dt 25.11.2014

Bidders Name and Address

M/s To, AGM (C&M)-I/c

NTPC Vindhyachal

Dear sir ,

1.0 With reference to our Bid proposal No .-** - Dt… for R & M of Ash Slurry Pump House

SwitchGear for Vindhyachal Stage 1

bid document no 40029436 Dt 25.11.2014 We here by confirm that all the provisions of

bidding documents read in conjunction with with Amendment (s) /Clarifications(s)/Addenda/ Errata (if any) and Amendment

(s) /Clarifications(s) issued by the Employer subsequent to opening of Techno – Commercial(stage-I) Bids are acceptable to us

and the same has been taken into consideration while quoting our bid price in the Price Bid and we declare that we have not

taken any deviation in this regard.

2.0 We further confirm that any deviation, variation or additional condition etc, or any mention contrary to Bidding Documents

read in conjunction with Amendment (s) /Clarifications(s)/Addenda/ Errata and subsequent Amendment (s)/ clarification(s) as

mentioned at 1.0 above found anywhere in our Bid Proposal, implicit or explicit, shall stand unconditionally with drawn, without

any cost implication whatsoever to Employer failing with the bid security shall be forfeited. Date- (Signature)____________________