NTPC Limited

(A Govt. of India Enterprise)

VINDHYACHAL SUPER THERMAL POWER STATION

P.O. VINDHYANAGAR-486885, DISTT: SINGRAULI (MP)

CONTRACTS & MATERIALS DEPARTMENT

(DOMESTIC COMPETITIVE BIDDING)

REF No: 060/MM/PUR/100105253/M47

DATE: 11.11.2014

NTPC Limited - Vindhyachal invites applications from the eligible bidders for supply as per descriptions of materials furnished below.

a)Single stage two part on-line bidding through our SRM module of E- Procurement system, i.e. Part I should be consisting of technical bid along with Earnest Money Deposit. Bid Part-II consists of Price/commercial bid.

b)Price bids will be opened of those bidders only who will qualify in Bid Part -I .

DETAILS OF NIT:

	S	NIT No /	Brief Description of	Tender Sale	Tender Fee	Last Date	Bid
	N	BI No.	items	Start	&	& Time for	opening
				date/Sale	EMD	Receipt of	date
				close date	(Rs.)	Bid
			Supply of Wear Parts		Tender fee
					1700.00
			( Grdg Rolls + Bull	17.11.2014
	01				&	22.12.2014	22.12.2014
		40028664	Rings Segments) for	to
						14:30 Hrs	15:00 Hrs
			XRP 1003 Mills at	06.12.2014
					EMD
			Vindhyachal- St-3
					6,75,000.00

Note: Tender shall be processed through SRM Module i.e. e-procurement system, without Reverse Auction terms. Tenderer must send the enclosed format of e- procurement duly filled in all the information sought in the format.

DETAILS OF ITEMS : Supply of Wear Parts ( Grdg. Rolls + Bull Rings Segments) for Coal Mills- St-3

S No	Mtl- Code	Brief Description of item		Qty.	Delivery Period
01	M4761056013	GRINDING	ROLL50"(3PCS/SET)F;MILL	10 sets	Within 06 Months
		XRP1003
02	M4761056003	BULL RING SEGMENTS ASSEMBLY,MILL		10 sets	Within 06 Months
		XRP1003

Technical Data Text: 1) M4761056013: GRINDING ROLL50"(3PCS/SET)F;MILL XRP1003 :- Set of 50 inch size Grinding Roll comprising of 03 nos. of Grinding Roll (for XRP-1003 Bowl Mills) made up of Ni-hard/ Hi-Chrome/ Hi-Chrome carbide insert of 20000 running hours. DETAILED AS PER Tech. SPECIFICATION ANNEXED in SRM along with drgs & QP .

2) M4761056003 : BULL RING SEGMENTS ASSEMBLY,MILL XRP1003

1 Set of Bull Ring Segment comprising with 45 pieces and a wedge/ Key piece (for XRP-1003 Bowl Mills) compatible to the Grinding Rolls material of 20000 running hours.

DETAILED AS PER TECHANICAL SPECIFICATION ANNEXED in SRM along with drgs & QP.

NOTE: *ITEM NO 1 AND 2 ARE MATCHING PARTS HENCE ARE TO BE PROCURED FROM A SINGLE VENDOR. L1 STATUS OF THE VENDOR WILL BE DECIDED BY THE COMBINED PRICE OF BOTH THE ITEMS, i.e GRINDING ROLLS AND BULLRING SEGMENTS.

1.0Qualifying Requirements:- The bidders are required to fulfill the following.

1.1The bidder should be a manufacturer of vertical type coal pulverizers and should have supplied such coal pulverizers to at least two (2) nos coal fired units, each of 200MWs or higher capacity, located at two different power stations and which are in successful operation for at least two (2) years as on the date to bid opening with the same type of grinding rolls (“Centrifugally cast Ni-Hard type” or “ Carbide insert type” or “weld overlay/high chrome type” or sintered cast type, using one or more grinding roll sets) as

offered by the bidder.

OR

1.2(a) The bidder should be a manufacturer of the type of grinding rolls (“Centrifugally cast Ni- Hard type” or “carbide insert type” or “weld overlay/ high chrome type” or sintered cast type) offered by him and should have supplied at least one hundred fifty (150) nos of 50" (inch) or higher size such type grinding rolls and 50 sets of bull ring segments for XRP/ Ramond Bowl type of coal pulverizers during last three (3) years as on the date to bid opening.

AND

1.2(b) Bidder should have either himself or through a company / agency in which he has controlling stake, own following manufacturing and testing facilities for use by the bidder for manufacturing of grinding elements*. (Bidder to furnish proof of ownership of the facilities along with his bid).

Manufacturing facilities:-

i)Induction / cupola / Induction Arc furnace for melting iron 1.0 (one) ton & above.

ii)Centrifugal casting machine to accommodate Grinding Rolls of over 2500 kg. (In Case Bidder is offering Ni-Hard Rolls).

iii)Machining facilities for inside bore.

Testing Facilities:-

i)Chemical Composition Testing.

ii)Ultrasonic Testing machine to check tread to core bond

iii)Micro structure testing

iv)Hardness testing.

v)Magnetic particle testing machine.

vi)Inside Micrometers to check inside taper measurements

vii)Ultrasonic machine to check tread thickness

viii)Check Bowl/ Test Bowl to check the Bull Ring segments

ix)Spectrometer/ Spectrogram

OR

1.3 The bidder should be a regular manufacturer of grinding rolls for vertical type coal pulverizers and should have supplied atleast fifty (50) nos. of grinding rolls and 17 sets of bull ring segments for vertical type coal pulverizers and should have an ongoing collaboration / license agreement with a manufacture who meets the qualifying requirements as stipulated at clause 1.2(a) above. In such a case bidder along with his collaborator shall furnish a Deed of Joint Undertaking (DJU) for successful performance of the grinding elements* offered by him. Further bidder should have manufacturing and testing facilities as per Cl 1.2(b) above and shall offer only the type of grinding rolls (i.e. “Centrifugally cast Ni-hardtype” or “carbide insert type” or “weld overlay / high chrome type” or sintered cast type rolls) for which his collaborator is qualified.

NOTE: Bidder is requested to clarify and stipulate hereunder, the route under which the qualification is being sought. Bidder is also required to submit along with the bid all necessary documents to establish bidder’s qualification.

1.4 The bidder should have successfully manufactured and supplied “Vertical type Coal Pulverizers” or “Grinding Rolls for coal mills” during last seven(7) years reckoned as on date of bid opening in:

A) Single order with executed value not less than Rs 270 Lacs.

OR

B) Two orders with executed value not less than Rs 169 lacs each.

OR

C) Three orders executed value not less than Rs 135 Lacs each.

1.5Financial Criteria:

1.5.1The average annual turnover of the bidder in the preceding three (3) financial years as on the date of bid opening shall not be less than Rs 674 Lakhs (Rupees Six hundred

Seventy Four Lakhs Only)

1.5.2In Case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be

considered acceptable.

Notes : Other income shall not be considered for arriving at annual turnover.

2.0 Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder/his collaborators/associates/ subsidiaries/ group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

3.0General Requirements for the NIT:

3.1On line Tender Enquiry (e-bid) shall be issued to intending bidders on request and offer/ bid shall be submitted online only. Issuance of bid documents shall not be construed that the bidders are considered qualified. Pre-qualifications as per the terms of NIT will be reviewed at the time of bid evaluation.

3.2The soft copies of the following documents are to be submitted along with the offer:-

(a)Purchase Order/ Award Letter copy with awarded value and executed quantity, scope of work and bill of quantity with rates. The proof of executed quantity shall be furnished by the bidders in form of MDCC/ Inspection Reports/Tax invoices/ Challans/GRs/Certificate of Purchaser .

(b) The proof of turnover to be furnished by the bidders should be duly certified by the Chartered Accountant for subject years or alternatively Audited Balance sheet may be furnished.

3.3Small Scale Industries (SSI) registered with the National Small Industries Corporation (NSIC)/MPSSIDC and MSME shall be exempted from payment of Tender Fee and Earnest Money Deposit.

Small Scale Industries registered with NSIC/MPSSIDC and MSME shall be exempted from payment of Security Deposit up to the limit for which the unit is registered with MSME / NSIC / MP-SSIDC.

Tenderers seeking exemption should enclose an attested photocopy of valid registration certificate giving details such as validity, stores, monetary limit etc. failing which they run the risk of their bids being passed over as ineligible for this concession

3.4Mode of payment for purchase of tender documents:

a)On-line: Bidders can view/download the tender documents after logging in our e-tender

site:

i)By clicking on “e-tender” in home page of www.ntpctender.com

ii)In the Internet browser directly type the URL

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging to our e-tender site as mentioned above, the bidder shall pay the requisite tender fee through payment gateway by clicking “pay tender fee” as mentioned in the “Bidder’s Manual” and also in Guidelines to Bidders” which are available on the SRM Login screen.

b) Off-line: Tender fee shall be made in form of Pay order / demand draft / Bankers cheque in favor of NTPC Limited. The application for issue of tender enquiry (non-transferable) can be submitted to the office of undersigned on any working day during the office hours by 06.12.2014, enclosing tender fee of Rs 1700/- (non-refundable) in the form of D.D. drawn in favour of NTPC Ltd., payable at S.B.I. Vindhyanagar (Branch Code 7937) or Union Bank of India, Vindhyanagar (Branch Code No.543675) along with application / OR as per the list of Banks attached for DD.

3.5Tender documents (non-transferable) shall be issued to vendors who will request for the same with requisite tender fee. However, mere issuance of tender document shall not be construed as final qualification of the bidder.

3.6Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) of requisite

value in a separate envelope offline superscribing “EMD Envelope” containing (Requisite EMD in valid form ,”LETTER OF UNDERTAKING” and “ No Deviation Statement”) as detailed above , the same must reach to the office at the address mentioned below before the bid submission deadline as mentioned in the e-tender of our SRM system.

i)“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl.No. iii) a)/b) as per applicability or valid supporting document in support of seeking exemption of EMD as para 3.3.

ii)If Bid security (EMD) in a valid and appropriate form of any agency is not received duly sealed in envelope by the scheduled date & time, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD amount their offer shall be rejected.

iii)EMD may be furnished in any of the following forms.

a)For EMD amount of any value : Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed, payable at Vindhyanagr/ Waidhan of MP,

b)Unconditional and irrevocable Bank Guarantee from a nationalized bank/ scheduled bank . the bid security shall remain valid for a period of 45 days beyond the bid original bid validity period (180 days) or beyond any extension in the period of bid security . The Bank Guarantee verification check list duly filled in as per format attached as has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

c)The bank guarantee should be submitted on non judicial stamp paper of not less than

value Rs 250/- as per Indian stamp (MP amendment) act 1947 published in MP Gazette (extra- ordinary ) dated: 5th April’1997 or of requisite value prevailing from time to time as per the M.P. Gazette.

d)The Earnest Money will be forfeited in tender before the expiry of validity of the tender or on refusal to enter into Contract after the awards is made by NTPC to the Tender within the validity period of offer.

3.7The entire credentials in support of qualifying requirements must be submitted through on- line as well as in hard copy also along with offer on receipt of tender enquiry.

3.8NTPC will not be responsible for non-receipt / late receipt or loss of tender documents /

offers in any way or in postal transit.

3.9The bids shall be opened on the due date and time mentioned on pre-page of the tender

documents/ e – bid invitation.

4.0The detailed specifications of the items are mentioned in the tender documents/ e-bid invitation.

4.1Notwithstanding anything stated above NTPC reserves the right to assess the capability and capacity of the bidder to perform the contract, should the circumstances warrant such assessment in overall interest of NTPC at any Stage, whatsoever it may be.

4.2Tenderer should submit their application along with enclosed Annexure - format of e- procurement duly filled in with all the information sought in format.

Address for Communication:

Addl. General Manager (C&M)

NTPC Limited,

VINDHYACHAL SUPER THERMAL POWER STATION

P.O. VINDHYANAGAR-486 885, DISTT: SINGRAULI (MP)

Phone No.07805-247921 / 247677 & Fax No.07805-247728

Annexure –scheduled Banks

LIST OF BANKS

(FOR DEMAND DRAFT / BANKERS CHEQUE / PAY ORDER )

It shall be Payable at Vindhyanagar / Singrauli / Waidhan (M. P.) only

1- UNION BANK OF INDIA

2- STATE BANK OF INDIA

3- AXIS BANK LTD

4- ALLAHABAD BANK

5- BANK OF BARODA

6- CENTRAL BANK OF INDIA

7- DENA BANK

8- ORIENTAL BANK OF COMMERCE

9- PUNJAB NATIONAL BANK

10- ICICI BANK

11- HDFC BANK LTD.

12- IDBI BANK LTD

Form – A

Request for Login ID on NTPC eTender.

If you are not a supplier of NTPC, and interested in participating in eTenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name	: ___________________________________________________
Address	: ___________________________________________________
	___________________________________________________
	___________________________________________________
State	: _________________			City: __________________
Country:	_________________
Pin:	_________________
Telephone NO : _______________				Extn: _________________
Fax Number	: _______________
Email ID	: ___________________________________________________
Your Company’s Bank Name		: ______________________________________
	Account Number :		______________________________________
	Branch	:	_______________________________________
	Address	:	_______________________________________
			_______________________________________
PAN number		: _________________________________________
CST number		: _________________________________________
Excise Regn Number		: _________________________________________
SSI Number		: _________________________________________
Contact Person’s Name		: _________________________________________
Designation		: _________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

If you are already a supplier of NTPC, and interested in participating in eTenders of NTPC, please fill in the following form.

Form B

For Existing Venders:
Existing Vender Code with NTPC: ________________	Pre

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address:___________________________________________________

	___________________________________________________
	___________________________________________________
State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________ Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Instruction to Bidders on e - Procurement process

1.0	Introduction	NTPC	has implemented SAP ERP application and is adopting
		internet based electronic tendering cum reverse auction process for
		this tender through its SRM module.
		Bidders are required to enroll themselves on the NTPC eTendering
		portal to participate in any tender. The following section outlines
		the procedure for ‘Vendor Enrollment’
2.0	Technical	Following Technical Settings are required by the bidders for
	Settings
		participating in e-bidding
		1.	Web Browser: Internet explorer ver6.0.
		2.	Java: To view some of the components, bidders are required
			to install Java Internet component JDK 5.0 from
			http://java.sun.com/javase/downloads/index.jsp
		3. Proxy: If you are unable to access NTPC eTender site or Bid
			Documents, check if you are using proxy to connect to internet
			or if your PC is behind any firewall. Contact your system
			administrator to enable connectivity. Please note that Port 443
			and 8010 connectivity should be enabled on your
			proxy/firewall. Using Broad band without Proxy settings is
			another option.
		4.	Pop-ups: Pop-ups should be enabled on NTPC eTender URL
			and Bid Documents URLs. This is required to view Bid
			Invitation documents.
		5.	Recommended Screen Resolution: 1024 by 768 pixels.
		6.	Internet Speeds: If you are experiencing slow connectivity to
			NTPC eTender, then contact your system administrator/ISP
			provider for desirable speeds.
		7.	Active-x controls: Maintain the settings as described in
			Internet Explorer settings document to enable digital signature
			signing and verification.
		8.	Digital signature client SW/Component: To use Digital
			Signature, a client level Software is required. This is third party
			software from TCS. This is installed automatically, once you
			start working on NTPC’s eTender. You need to ensure you
			have administrative rights on the PC or the laptop. This
			installation is one time activity for a PC or Laptop.
3.0	URL	Open Internet Explorer. To access SRM site, type the following
		web address (Uniform Resource Locator (URL):
		https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
		SRM site can be accessed through NTPC Tender site also
		(www.ntpctender.com)

	4.0	Enrollment		Bidders are required to have an User ID for accessing NTPC
		Procedure
				eTender site.
				Obtaining User Id to access NTPC’s eTender site
				1. If you are not a supplier of NTPC, and interested in
				participating in eTenders in NTPC, please use Form A.
				NTPC eTender Form
				A.doc
				Form A
				New Vender (prospective)
				= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =
				Note: Please download, print and fill this form. Submit it to the
				Package in charge/ Contact person as mentioned in the Bid
				Invitation along with the DD of required amount.
				DD should be in favor of “NTPC Ltd” payable at the ordering
				location mentioned in the Bid Invitation.
				2. If you are already a supplier of NTPC, and interested in
				participating in eTenders of NTPC, please use Form B.
				NTPC eTender Form
				B.doc
				Form B
				For Existing Venders:
				= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =
				Note: Please download the form.
				Please tick the appropriate box in front of vender code to
				indicate whether the vender code given is Pre-ERP or Post
				ERP.
				Tender fee payment can be given through DD or payment
				Gateway. In case the option of DD is opted should be in favor
				of “NTPC Ltd” payable at the ordering location mentioned in
				the Bid invitation.
				Request for Login may be sent through E-mail or manually sent to
				Package in charge / Contact person as mentioned in the Bid
				Invitation.
		Pre-requisites		1. Bidders should have a valid User ID to access NTPC eTender
	5.0	to	submit
				site.
		tenders	on
		line		2. Bidders should have a legally valid digital certificate as per
				Indian IT Act from the licensed Certifying Authorities

		2. http://www.safescrypt.com/
		3. http://www.mtnltrustline.com/
		4. https://www.ncodesolutions.com/
		5. ……..
8.0	Document	It is recommended that the bidder downloads various sections
	Download	of the tender documents and studies them carefully before
		starting preparation of the bid. The procedure for the same is as
		follows:
		a. Please type the URL
		https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart in
		the Internet browser
		b. Please log in by using the user id and password
		c. Search the required NIT.
		d. Click on the NIT number and make the tender fee payment
		through Payment Gateway or send the DD of the required
		amount.
		e. In case the payment of Tender Fee is made through DD,
		authorization is given by the dealing officer for bid view.
		f. Once authorization is received, open the required NIT and
		click on the Document tab. Click on the Collaboration folder
		and one by one, download the required section of tender
		documents.
9.0	Queries	Bidders can send the queries for any clarifications through e-
		mail or in hard copy any time up to bid preparation stage / Last
		date for preparation of bid, i.e. by Tender sale date.
		 The queries will be answered bidders can view all queries
		and all answers once they are posted in the c Folder.
10.0	Earnest Money	Bidders who wish to submit their bids must send EMD in any of
	Deposit	the modes as stipulated in “General Purchase Condition” in the
		Tender Documents.
		The bidders are requested to send the sealed envelopes well in
		advance so as to be received by the respective officer before the
		scheduled date of closing of submission of bids as described in
		the time schedule in Notice Inviting Tender, failing which bid is
		liable for rejection.
		NTPC shall not be liable for loss/non-receipt/late receipt of EMD
		in postal transit.
11.0	Bid	Technical & Price Bids will be prepared online.
	Preparation	Complete the bid forms in the bid preparation step as prescribed
		before the expiry date for “Bid Submission” in the time schedule
		displayed in the notice inviting tender.
		Bidders may note that, only those meeting the Qualifying
		Requirements and whose technical bids are technically

compliant will be allowed to participate in Online Reverse Auction.

While completing the bid forms make sure that the bid is digitally signed and submitted.

Bidders may refer the enclosed user manual with screen shots for preparation of bids

The major steps in preparation of bid are as follows:

oEnter the User ID and Password in case already available otherwise obtain the User ID and

Password as per the procedure in Par.4.0 above

oClick on “Process Bid” and subsequently on “Live Auction Document No”. A list of NITs will appear on the screen.

o For viewing the details of the NIT go to NTPC Tender site and click on the eBidding Tab.

oIn order to participate in Open tendering process, click on “Pay Tender Fee” on “Side Menu” for payment of tender fee through Payment Gateway. In case of Open tender, bids can only be viewed only after paying the Tender fee.

oGo to “Process Bid” screen and select the desired Bid invitation number. Main screen of the bid invitation opens showing all the details of the Bid

invitation.

oClick on the Attribute Tab under General data Tab to check list of confirmations asked in the bid invitation and convey the required compliance.

oGo to “Information from Purchaser” tab to check other details of Bid invitation.

oClick on the collaboration folder(Cfolder) to access detailed Bid documents under various sub folders

o Before preparing the bid, click on “Register” and “Create” tab

o Go to Item data to view the list of Items and quote the prices against each item. Also fill the prices for various price conditions which can be viewed by clicking on “See Conditions” button.

oBidder shall upload his bid under the “Unpriced Bid” w.r.t the tender requirements, defined in the tender documents viz.

Qualifying requirement documents

Technical details & data sheets ( if any )

Deviations statements (unpriced) as per provisions of tender documents.

Commercial offer

Deviations statements (priced as per provisions of tender documents.

Various drawings and other documents

o All above details shall be uploaded in the appropriate cFolder Tab after Digital Signatures are attached.

oAt any point during the Bid preparation click on the “Hold” button to temporarily save the bid.

12.0Submission of The vendor will submit his quotation online after carefully

Quotation

examining the document/conditions and the schedule of work

All the prices are to be filled in at the relevant fields in pricing conditions.

Bids can be submitted by clicking on the “Submit” Tab and attaching relevant Digital Certificates.

The status of the Bid can be checked for the “Process Bids” screen at any time after submission of the bid.

13.0Submission of

	EMD - & other		The bidders are requested to send following documents in
	documents		sealed envelopes well in advance so as to be received by the
	off Line		respective officer before the scheduled date of submission
			closing date and time of bids as described in the time schedule
			in Notice Inviting Tender failing which bid is liable for rejection.
			 EMD
			 NSIC / SSIDC certificate ( if any ) **
			** For exemption towards submission of EMD, bidder shall
			have to submit necessary certificate.
			NTPC shall not be liable for loss/non-receipt/late receipt of EMD
			in postal transit.
14.0	Opening	of	After expiry of Bid Submission time and before bid opening time,
	Bids
			the Tender Committee members shall be authorized to view the
			bids received. The Tender Committee or their authorized
			representatives shall open the EMD documents first. The Package
			In charge, based on the EMDs received, shall allow only those bids
			to be opened whose EMDs have been received in NTPC.
			Thereafter, the Technical Bid (in case of 2 stage or 2 envelope
			bidding) and both Technical and Price Bid (in case of composite
			bidding) shall be opened.

Please note that:

Bids without proper EMD will not be opened.

The technical bid of only those bidders, who submit the EMD as stipulated & fulfill the requirement will be opened and considered for evaluation.

In case of 2 stage or 2 envelope bidding, the Price bids of only those bidders will be opened who are meeting the

Qualifying Requirements and whose offers are found to be technically acceptable.

The technically acceptable bidders meeting the Qualifying Requirements will be notified to proceed for Reverse Auction.

15.0 Expiry Date The online bidding system will not allow bid submission after the respective specified expiry date and time. Make sure the bid submission is completed well in advance of the time.

16.0Short listing Bidders will be short listed depending upon their technical bids

and only technically acceptable vendors will be allowed to go for online reverse auction, if reverse auction is applicabe.

SPECIAL PURCHASE CONDITION (SPC)

Special Purchase Conditions – e-tendering …… Part - A

	1.0	Type of BIDDING	Single stage two part bidding On fully compliant basis.
	2.0	Reverse Auction	NOT APPLICABLE.
		Rules
	3.0	EARNEST MONEY	AS per NIT
		DEPOSIT (EMD)
	3.1	Submission of EMD	The bidders are requested to send following documents in sealed envelopes well in advance so as
		& other documents	to be received by the respective officer before the scheduled date of submission / opening of bids
		off Line	as described in the time schedule in notice inviting tender failing which bid is liable for rejection.
			 EMD
			 NSIC / SSIDC certificate ( if any )
			 GPC /SPC/NO DEVIATION confirmations
			NTPC shall not be liable for loss/non-receipt/late receipt of EMD in postal transit.
			However, the copies of the EMD details shall be uploaded, in case of vendors who are exempted from
			submitting EMD, the necessary documents shall be uploaded.
	3.2	BENEFITS TO MSEs	MICRO AND	SMALL	ENTERPRISES (MSEs) registered with
			District Industries centres or Khadi and village industries
			commission or khadi and village industries Board or Coir
			Board or National small Industries Corporation or
			Directorate of handicraft and handloom or any other body
			specified by ministry of micro, small and medium
			enterprises as MSMED Act2006 ,for goods produced and
			services rendered, shall be issued the bidding document
			free of cost and shall be exempted from paying earnest
			money Deposit.
			Further , in tender, participating MSEs quoting price within
			price band of L1 +15 percent shall also be allowed to
			supply a portion of requirement by bringing down their
			prices to L1 price in a situation where L1 price is from
			someone other than a Micro and small enterprises and such
			Micro and small enterprises shall be allowed to supply
			upto 20 percent of total tendered value. In case of more
			than ONE	such	MSES, the supply will be shared

		Statement				for opening & rest of the bid shall be returned back to bidders up-opened.
9.0	Payment terms				100% payment within 30 days of receipt and acceptance of material at site.
9.1	PAYMENT TERMS				100% payment within 30 days of receipt and acceptance of material at site.
9.2		Payments		for	NA
		EXTENDED
		WARRANTY
10.0	CONTRACT				NA
	PERIOD
10.1	SUPPLY PERIOD				AS PER NIT/ BOQ
11.0		Quantity			FIRM
		Variation
12.0		DELIVERY			WITHIN 06 MONTHS FROM THE DATE OF RECEIPT OF ORDER ( AS PER NIT)
		SCHEDULE
13.0	FREIGHT				The bidders are requested to include the freight (Inland Transportation) for the various locations in the
					prices quoted i.e. quote on FOR Site basis.
14.0		INSPECTION			PDI APPLICABLE
					INSPECTION TO BE CARRIED OUT AT VENDOR’S WORKS
15.0		WARRANTY			GUARANTEE/ WARRANTY: AS PER GPC, I.E.18 MONTHS FROM THE DATE OF DESPATCH
					OR 12 MONTHS FROM THE DATE OF INSTALLATION OF ITEMS.
16.0		Taxation & VAT			As per Clause-49 of GPC at Volume-I except Clause (ii) which is modified as under
					"The prices shall be inclusive of all taxes & duties leviable
					Bidders shall indicate the actual tax applicable in various states to be declared as per format
						attached to volume-II of SPC.
					In case vendor has indicated (Zero) tax same shall be treated as included in the base price.
					Rate of Sales Tax / VAT for different destinations as declared at annexure attached to volume-II,
						shall be applicable only in case of revision on later date.
					Entry tax and octroi shall not be considered for evaluation. However same shall be reimbursed at
						actual if applicable against documentary evidences in case of award.
17.0		IMPORTANT				As per package … requirements
		CONDITIONS				Or
						As per provisions stated in the Technical Specification to this tender
						documents
						Or

				Bidders special attention is drawn to the provisions of the following clauses:
			1		EMD SUBMISSION OFF LINE	As per Clause 3.1 of SPC
			2		Payment Terms as per	As per Clause 9 of SPC
			3		Liquidated damages for delay in	As per Clause 51of GPC
					completions
			4		Submission of Performance Bank	As per Clause 19.0 of SPC
					Guarantee.
			5		Settlement of Dispute	As per Clause 56 of GPC
			6		Warranty	As per cl-15 of SPC
			Bidders may please note that no deviation whatsoever to the above conditions shall be permitted by
			the Owner and, therefore, the Bidders are advised that while developing the Bid Proposals and prices
			the above conditions may appropriately be taken into consideration especially with respect to their
			effect wherever applicable on the cash flow projections during execution of the Contract.
			Bidders may further note that a certificate in the format enclosed at Annexure-10
			Volume-I, Section-IV of Tender Document is to be submitted ALONG WITH EMD
			Envelope.
18.0	QR		AS PER NIT
	&
	Documentation
19.0	Performance		APPLICABLE AS PER GPC
	Bank Guarantee
	(PBG)
20.0	INSURANCE		TO NTPC ACCOUNT
21.0	PACKING	&	TO BE MENTIONED IN SRM BID
	FORWARDING

22.0SUBMISSION OF a. Bidders are requested to submit the on line bids on NTPC SRM Portal

BID PROPOSAL	b.	Bids shall be hosted/ uploaded on the system as per time lines & the schedule specified on the
		tender notification
	c.	Bids on once submitted / uploaded on the server prior to expiry of time lines are non-returnable
		and can not be modified once submitted.
	d.	The processing time for data exchange is 2-3 minutes, so bidder should avoid the last minute
		hosting of their bid.
	e.	The bids shall be submitted as detailed here under
		OFF-LINE
		 Envelope-1… marked as ‘EMD’(if applicable)
		a) Bid Form 1

b)EMD/Bid Security

c)Certificate towards fully Compliant Bid

d)Any other document specified in Special Purchase Condition

		ON-LINE
(A)		in c-folder Upload the following:
		File Name	Contents
	a)	EMD	EMD details (if applicable)
	b)	QR	Applicable
	c)	Technical	Technical specifications, details & data sheets, drawings
		Specifications	etc.
			Acceptance of Fraud Prevention Policy
	d)	EFT etc.	Electronic Fund Transfer (EFT) Form
			Regn. Details –PAN, Sales Tax etc.

(B)ON-LINE fill/submit the following:

a)Bid Price Schedule

23.0	Jurisdiction	of	AS PER GPC
	Court	for
	settlement	of
	Disputes

	24.0	Integrity Pact			Applicable / Not applicable
				( if Applicable appropriate condition to be incorporated as per Corporate Centre guidelines / Circulars )
	25.0	Any	other	NA
		condition
	26.0	CONTACT		V.R. Mathur		M.K. SHEKHAR
				AGM ( C&M-Purchase)		DGM (C&M- PUR)
		PERSONS/
				NTPC- VINDHYACHAL
		Address
		Telephone		07805-247677 & 247939
			Fax	07805-247728
		E mail ID		vrmathur@ntpc.co.in		mkshekhar@ntpc.co.in
	27.0	Freight		Vendor has to quote on F.O.R NTPC Vindhyachal basis. Break up of offered
		evaluation		price & freight should be given in price bid/ BOQ of SRM.(as per item wise
				break up details in the e-tender)
	28.0	Payment	term	Deviation towards NTPC OUR STANDARD TERMS OF PAYMET i.e; 100 % payment within 30 days
				of receipt and acceptance of material at NTPC Stores shall not be accepted.
		evaluation