NTPC LIMITED

(A Government of India Enterprise)

INVITATION FOR BIDS (IFB)

FOR

DESIGN, SUPPLY, ERECTION AND COMMISSIONING OF SOLAR PV SYSTEMS AT

STG HALL; NTPC KAYAMKULAM 2014-15

FOR

RAJIV GANDHI COMBINED CYCLE POWER PROJECT

(Domestic Competitive Bidding)

IFB No.: 1034:CS:14-15:40028673

Date: 12.11.2014

1NTPC invites on-line bids on Single Stage Two Envelope bidding basis from eligible bidders for above said package as per the Scope of Work briefly mentioned hereinafter.

2BRIEF SCOPE OF WORK:

The scope of work under this contract covers design, supply (including transportation & insurance), erection, testing and commissioning of Solar PV system at STG Hall. The systems proposed is grid tied (interactive system) without battery. The scope also covers balance of systems and integration with LT distribution board. Detailed specifications are available at Section VI.

3

BENEFITS/EXEMPTION TO SUPPLIES:

NIL

4Detailed specification, scope of work and terms & conditions are given in the bidding documents, which are available for examination and sale at the address given below and as per the following schedule:

Bidding Document No.

 

40028673

 

 

 

 

 

Document Sale Date & Timing

 

12.11.2014 to 03.12.2014 upto 1700 hrs IST

 

 

 

 

 

Last Date for Receipt of Queries

 

09.12.2014

 

 

 

 

Date & Time of Pre-Bid Conference

NOT APPLICABLE

 

 

 

 

Last Date and Time for Bid (both Techno-

16.12.2014

up to 1100 Hrs.(IST)

Commercial and Price) submission

 

 

Techno Commercial Bid Opening Date &

16.12.2014

at 1130 Hrs.(IST)

Time

 

 

 

Price Bid Opening Date & Time

 

Shall be intimated later

 

 

 

 

Cost of Bidding Documents

 

INR 1,182/- (Indian Rupees One Thousand One Hundred

 

 

Eighty Two only) Inclusive of VAT@5%. All the eligible SSI

 

 

units shall be issued the Bid Documents free of cost subject to

 

 

their producing documentary evidence with regard to eligibility.

 

 

The eligible SSI units shall mean those SSI units which are

 

 

registered under single point registration systems with the

 

 

National Small Industries Corporation (NSIC). The SSI Units

 

 

registered with State Small Industries Development Corporation

 

 

(SSIDC) of Kerala state shall also be considered for issuing

 

 

documents free of cost.

 

 

 

Exemption of Tender fee shall be subject to the materials/

 

 

services requisitioned in the tender being explicitly mentioned in

 

 

the Registration Certificate of the bidder

 

EMD/ Bid Security in INR

INR 80,000/- (RUPEES EIGHTY THOUSAND ONLY)

 

 

 

 

 

 

Funding Source

 

Own resources

 

 

 

 

 

Estimated Cost of works

INR 36.00 lakhs

 

 

 

 

5

Initial Steps for participation in our e-tender is as per the table mentioned below.

 

 

 

 

 

Type of Vendor

 

Required Document for viewing our tender document

 

 

 

 

 

Vendors

 

1. Before download/viewing our tender document, party has to pay requisite

 

already having

 

tender fee either through payment gateway by clicking on “pay tender fee”

 

SRM vendor

 

after login in our SRM site or send D/D to us directly or ECS payment to our

 

code and

 

Bank (details in the note below), which should reach us at least three

 

Password

 

working days prior to Last Date of Tender Fee Payment /sale close

 

 

 

 

 

Vendors

 

1. Duly Filled Annexure-2 (format given below) should reach us at least five

 

already having

 

working days prior to Last Date of Tender Fee Payment.

 

SAP vendor

 

 

 

 

code, but does

 

2. Before download/viewing our tender document, party has to pay requisite

 

not have SRM

 

tender fee either through payment gate way by clicking on “pay tender fee”

 

login id and

 

after login in our SRM site or send D/D to us directly or ECS payment to

 

Password

 

our Bank (details in the note below), which should reach us at least five

 

 

 

working days prior to Last Date of Tender Fee Payment./sale close

 

 

 

 

 

New Vendor

 

1. Duly Filled Annexure-1 (format given below) and PAN card scanned/photo

 

neither having

 

copy (self Attested) alongwith the detailed address should reach us at least

 

any vendor

 

seven working days prior to Last Date of Tender Fee Payment /sale close.

 

code in SAP

 

 

 

 

nor any SRM

 

2. Before download/viewing our tender document, party has to pay requisite

 

login id and

 

tender fee either through payment gate way by clicking on “pay tender fee”

 

Password

 

after login in our SRM site or send D/D to us directly or ECS payment to

 

 

 

our Bank (details in the note below), which should reach us at least seven

 

 

 

working days prior to Last Date of Tender Fee Payment /sale close

 

 

 

 

 

 

Note:

 

 

 

1. The agency can login e-tender site (SRM login site) for participation in our tendering after

 

complying to above. The agency can reach our e-tender site (SRM login site) directly through

 

below mentioned address https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart. They

 

can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on

 

Login (e-Tender).

 

 

2. Demand Draft can be prepared in favour of NTPC Limited., Payable at HARIPAD.

 

3. Payment of Tender Fee can be made through ECS to our following Bank Account:

 

Our Bank: STATE BANK OF TRAVANCORE

 

IFSC Code: SBTR0000086 /MICR Code: 690007086

 

Beneficiary Name: NTPC Limited

 

Current A/c No. 57028611202

 

Branch Code: 70086

 

 

The bidder after transferring the money through ECS shall intimate NTPC in the address of

 

communication below that they have transferred the money for purchasing the bid documents

 

along with an application. The bidders shall also indicate the unique transaction reference of the

 

ECS transaction in their application for enabling the participation of the bidder by NTPC.

 

 

 

 

 

5Bid Security and Power of Attorney (as per ITB clause no 11.2(b)) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security shall be treated as non-responsive by the employer and shall not be opened.

6QUALIFYING REQUIREMENT FOR BIDDERS

The Bidder who wishes to participate in the bidding shall satisfactorily establish that it fulfills the Qualifying Requirements stipulated hereunder:-

Technical:

i.The Bidder should be manufacturer or authorised distributor / supplier of Solar PV (Photo Voltaic) Modules using crystalline / multi crystalline Cells.

And

ii.The bidder should be a MNRE approved channel partner.

And

iii.The bidder should have installed a minimum cumulative capacity of 200 KWp solar PV system, of which at least one unit should be of 25KWp or above.

Financial:

i)The bidder should have successfully executed similar works during the last SEVEN years reckoned from the date of bid opening, as any of the following:

Single Contract of value not less than ` 32.00 Lakhs

 

OR

.

Two Contracts of value not less than ` 20.00 Lakhs each

OR .

Three Contracts of value not less than ` 16.00 Lakhs each

‘Similar work’ means supply, installation and commissioning of Solar PV Module.

ii)The average annual turnover of the bidder in the preceding three financial years as on the date of bid opening shall not be less than ` 240.00 Lakhs

NOTE:

The relevant documents such as Letter of Award, proof of completion etc., shall be submitted along with the bid. All claims need to be supported by documentary evidence and necessary contact details including names and telephone numbers of customers.

LAST THREE FINANCIAL YEARS – FY 2013-14, FY 2012-13 & FY 2011-12

iii)Notwithstanding anything stated above, the Employer reserves the right to verify any information/document furnished, inspect the works carried out by the bidder and also to carry out assessment of the capabilities and capacity of the Bidder to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

iv)Other income shall not be considered for arriving at annual turnover. In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

v)The word “executed” means; Bidder should have achieved the criteria specified in above QR even if the total contract is not completed/ closed.

vi)The value of the work completed in the preceding seven (7) years reckoned as on date of techno commercial bid opening, even if it has been started earlier, will also be considered as meeting the qualifying requirements.

vii)The reference works whose details have been declared as per the specified format in the relevant attachment (i.e. Attachment No. 3) shall only be considered to ascertain the bidder’s compliance to the specified Financial Qualifying Requirement (QR). Bidders wishing to provide additional reference works are required to declare the same in similar format which shall be additionally attached. However, bidders are not permitted to quote more than SIX

(6) number of reference works for this purpose.

viii)The Employer at its discretion may seek any clarification and/or documentary evidence only in respect of the reference works as mentioned above. However, no change or substitution of the reference works by new/additional work for conforming to the specified Financial Qualifying Requirement shall be sought, offered or permitted.

ix)Joint Ventures/ Consortiums are not permitted for bidding

7NTPC reserves the right to reject any or all bids or cancel/ withdraw the IFB for subject Package without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action.

8Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted and opened at the address given below in the presence of bidder’s representatives who choose to attend the bid opening.

9Transfer of Bidding Documents purchased by one intending Bidder to another is not permissible. Parties banned by any NTPC Projects, Corporate Centre /Southern Region HQ / NTPC Kayamkulam are not eligible to participate.

10Address for communication:

The Dy. General Manager /Manager (Contract Services)

NTPC Limited

Rajiv Gandhi Combined Cycle Power Project

P.O.: Choolatheruvu - 690 506

Distt: Alappuzha, Kerala

Fax No.: 0479-2419443/ 34; Tel. No.: 0479-241 9440 /241 9443 E-mail: charikumar@ntpc.co.in, rajitc@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:

_________________

City: _______________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch:

_____________________________________________

Address:

_____________________________________________________

 

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________

Date of Issue: __________

Amount: _________

DD Valid till:__________

Annexure No. 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/ contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________

Date of Issue: __________

Amount: _________

DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address:

___________________________________________________

___________________________________________________

___________________________________________________

State:

_________________

City: ____________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________