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NTPC Limited

(A Govt. of India Enterprise)

SINGRAULI SUPER THERMAL POWER STATION

P.O. SHAKTINAGAR, DISTT. SONEBHADRA (U.P) - Pin 231 222

MATERIALS DEPARTMENT

(DOMESTIC COMPETITIVE BIDDING)

SRM Bid No : 40023670

1.0NTPC - Singrauli invites bids from eligible Bidders for supply of following items “through e-tender”.

2.0Brief Information of NIT

Package No.

Sl.

Item Description

Qty.

Tender

EMD

Completion

Fee(Rs)

(Rs.)

period

100074802

Generator

Protection Panel

including

02 Set

2580.00

4,37,000.00

09 months

Numerical Relays and Auxillaries for

Generator, GT and two nos. UATs for

each 500 MW Generator Unit

Mandatory spares

Set

Generator Circuit LAN in complete for

Set

units as per tender drawing

Stand alone Disturbance Recorder panel

Set

for each unit

Relay Test Kit

No.

Dismantling

existing

Panels,

As per

installation

of new

panels,

testing

site/NIT

commissioning at site for both unit

reqmt.

Document Sale Start Date & Time

20.09.2014

11:00 Hrs.

Document Sale Close Date & Time

07.10.2014

17:30 Hrs.

Source of IFB/NIT

Singrauli Super Thermal Power Station

Last Date for seeking clarification

21.10.2014

Last Date and Time for Bid submission

10.11.2014

15:00 Hrs.

Technical Opening Date & Time

10.11.2014

15:30 Hrs.

Price Bid Opening Date & Time

To be informed later on

through e.mail/Fax

3.0Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor	Required Document for viewing/downloading our tender document
Vendors already having SRM
vendor code and Password	Follow Clause No-4 as below
Vendors already having SAP	Step-1:	The agency has to furnish Duly Filled Form-B (format given below). It
vendor code, but does not	should reach us at least five working days prior to Last Date of Tender Fee
have SRM Login ID and	Payment
Password
	Step-2 After compliance of step-1, Follow Clause No-4 as below
New Vendor neither having any	Step-1
vendor code in SAP	The agency has to furnish the followings:
nor	A.	Duly Filled Form-A (format given below)
any SRM login id and Password	B. PAN card scanned/photo copy (self Attested)
	C.	EFT form(Format Given Below as Annexure-05), duly filled and
		endorsed by their banker
	All these should reach us at least seven working days prior to Last Date of
	Tender Fee Payment
	Step-2 After compliance of step-1, Follow Clause No-4 as below

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4.0Mode of Payment for purchase of tender documents:

a) On-Line:

Vendors can view/download the tender document after logging in our e-tender site

i.	by clicking on “e-Tender” in home page of www.ntpctender.com or
ii.	by directly going	to the e-tender site in the following address.
	https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)Off-Line: Tender Cost in the form of Demand Draft drawn in favour of NTPC Limited and payable at State Bank of India, Shaktinagar (Branch Code no.5767) or Union Bank of India, Shaktinagar (Branch code no.541486) shall be submitted alongwith the request for issuance of tender documents, which shall be refunded in case the tender document is not issued. However, Pay order/Bankers Cheque shall also be acceptable, if the same is issued by SBI/UBI Shaktinagar.

Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

5.0Bid Security: (EMD) & LETTER OF UNDERTAKING (LOU):

Bidder has to submit earnest money deposit (EMD) & LETTER OF UNDERTAKING (LOU) in hard copy (offline) of requisite value in a separate envelope super scribing EMD & LOU Envelope which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i.“EMD Envelope” should contain the EMD of requisite value & LOU (Format available as Annexure-10 of Vol.I Secion-IV), strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) & LETTER OF UNDERTAKING (LOU) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a)For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on STATE BANK OF INDIA, Shaktinagar Branch, Dist.Sonebhadra (UP) (Branch Code 5767) or UNION BANK OF INDIA, SHAKTINAGAR, (Branch Code No.541486).

b)In case EMD amount is >Rs 20000/- then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-06 of Vol.I Section-IV . BG should be unconditional and irrevocable and should be valid for a period of 90 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-06 (iv) has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

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c)Small Scale Industries registered with the National Small Scale Industries Corpn. shall be exempted from payment of tender cost/Earnest Money Deposit. SSI Units registered with

UPSSIDC are also entitled for exemption of EMD/tender cost.

Small Scale Industries registered with NSIC/UPSSIDC shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC/UPSSIDC.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of their bid.

d)The Bid Security of all the unsuccessful Bidders will be returned after finalization of the case.

e)The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

(i)If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

(ii)In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

(iii)If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

(iv)In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance Purchase Order.

(v)In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the Purchase Order.

(vi)If the bidder / their representative commit any fraud while competing for this bid pursuant to Fraud prevention policy of NTPC.

f)No interest shall be payable by NTPC on the Bid Security.

g)ANY BID NOT ACCOMPANIED BY A BID SECURITY (EMD) & LOU IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-01 of Vol.I Section-IV. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

7.0Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

8.0Brief Description of items:- Supply, Installation & Commissioning of Numerical Generator

Protection Panel for 2 X 500 MW Units, Stage-II.

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9.0Qualifying Requirements :

1.The bidder should be a manufacturer of Numerical Generator Protection Relays and must have supplied, installed and commissioned at least two such systems for large capacity synchronous Generators of 500 MW or above in last seven years from the date of N.I.T.

2.	The bidder should have supplied, erected and commissioned Numerical protection
	Relays during last 7 years ending last day of the month previous to the date of NIT
	having minimum contract value as indicted below :-

a. Three executed/completed Orders, as above, of cost not less than Rs. 87 Lakhs each.

b.Two executed/completed Orders, as above, of cost not less than Rs.109 Lakhs each.

c.One executed/completed Order, as above, of cost not less than Rs. 174 Lakhs.

Bidder will have to submit Purchase Order copies and execution proof in support of above.

3.The average annual financial turnover of the bidder during the last 03 completed financial years ending with financial year 2012-13 should be at least Rs. 290 Lakhs.

10.0Following documents must be uploaded in the c-folder, failing which the offer may be liable for rejection:

i.Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

ii.Technical Bid:

a) All TECHNICAL DATA SHEETS provided in the tender document duly filled/complied.

b)Any other data/information as sought in our tender document

iii.Company/Firm Details:

c)Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

d)Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

iv.Copy of Sales Tax Registration / VAT Certificate

v.Copy of PAN card.

11.0Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

12.0NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

13.0NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

14.0If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday,the date will be shifted to the next working day.

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.	Form-B

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Mobile No. _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________


No: _____________		Date of Issue: __________
Amount: _________		DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________		City: ____________________
Country:	______________
Pin:	_________________
Telephone NO: _______________			Mobile No.: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

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Annexure 05 (ii)

(H)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CHANCELLED CHEQUE)

(i)BANK ACCOUNT NUMBER

(j)	BANK ACCOUNT TYPE (TICK ONE)
AVING		URRENT	OAN	ASH CREDIT	THERS

IF OTHERS, SPECIFY

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address for Intimation regarding release of payments

I/we hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORIZED SIGNATORY)

Name:

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account No……………………. with our branch and the Bank particulars mentioned above are correct.

SIGNATURE

(AUTHORIZED SIGNATORY)

Authorisation No. ………..……………………….

DATE :

Name:

OFFICIAL STAMP

NOTE:- 1) ORIGINAL CANCELLED MICR CHEQUE MUST BE ENCLOSED.

2)PLEASE MENTION SAP VENDOR CODES APPLICABLE.

3)COPY OF PAN CARD

State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Mobile No.: ________
Fax Number:	_______________
Email ID:	___________________________________________________