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NTPC Limited

(A Government of India Enterprise)

INVITATION FOR BIDS (IFB)

FOR

OPERATION & MAINTENANCE OF HVAC SYSTEM; NTPC KAYAMKULAM 2014-15

FOR

RAJIV GANDHI COMBINED CYCLE POWER PROJECT

(Domestic Competitive Bidding)

IFB No.: 1034:CS:14-15:40024290

Date: 13.09.2014

1NTPC invites on-line bids on Single Stage Two Envelope bidding basis from eligible bidders for above said package as per the Scope of Work briefly mentioned hereinafter.

2BRIEF SCOPE OF WORK:

The scope of work under this contract shall be to carry out operation and maintenance of HVAC System (including VAM and package AC systems) of NTPC Kayamkulam. The details are available in Section VI and VII

3 BENEFITS/EXEMPTION TO SUPPLIES: NIL

4Detailed specification, scope of work and terms & conditions are given in the bidding documents, which are available for examination and sale at the address given below and as per the following schedule:

Bidding Document No.		40024290

Document Sale Date & Timing		15.09.2014 to 07.10.2014 upto 1700 hrs IST

Last Date for Receipt of Queries		11.10.2014

Date & Time of Pre-Bid Conference		NOT APPLICABLE

Last Date and Time for Bid (both Techno-		15.10.2014 upto 1100 Hrs.(IST)
Commercial and Price) submission		15.10.2014 upto 1100 Hrs.(IST)
Commercial and Price) submission
Techno Commercial Bid Opening Date & Time		15.10.2014 at 1130 Hrs.(IST)

Price Bid Opening Date & Time		Shall be intimated later

Cost of Bidding	INR 1182/- (Indian Rupees One thousand one hundred eighty two only)
Documents	Inclusive of VAT@5%.	All the eligible SSI units shall be issued the Bid
	Documents free of cost subject to their producing documentary evidence
	with regard to eligibility. The eligible SSI units shall mean those SSI units
	which are registered under single point registration systems with the
	National Small Industries Corporation (NSIC). The SSI Units registered
	with State Small Industries Development Corporation (SSIDC) of Kerala
	state shall also be considered for issuing documents free of cost.
	Exemption of Tender fee shall be subject to the materials/ services
	requisitioned in the tender being explicitly mentioned in the Registration
	Certificate of the bidder.
EMD/ Bid Security	INR 60,000/- (SIXTY THOUSAND Only)

Funding Source	Own Resources

Estimated Cost of	INR 27.04 LAKHS
works	INR 27.04 LAKHS
works

INVITATION FOR BIDS (IFB)

NIT 40024290

NTPC Limited

(A Government of India Enterprise)

5 Initial Steps for participation in our e-tender is as per the table mentioned below.

Type of Vendor	Required Document for viewing our tender document

Vendors	1.	Before download/viewing our tender document, party has to pay requisite
already having		tender fee either through payment gateway by clicking on “pay tender fee”
SRM vendor		after login in our SRM site or send D/D to us directly or ECS payment to our
code and		Bank (details in the note below), which should reach us at least three
Password		working days prior to Last Date of Tender Fee Payment /sale close
Vendors	1.	Duly Filled Annexure-2 (format given below) should reach us at least five
already having		working days prior to Last Date of Tender Fee Payment.
SAP vendor	2.	Before download/viewing our tender document, party has to pay requisite
code, but does		tender fee either through payment gate way by clicking on “pay tender fee”
not have SRM		after login in our SRM site or send D/D to us directly or ECS payment to
login id and		our Bank (details in the note below), which should reach us at least five
Password		working days prior to Last Date of Tender Fee Payment./sale close
New Vendor	1.	Duly Filled Annexure-1 (format given below) and PAN card scanned/photo
neither having		copy (self Attested) alongwith the detailed address should reach us at least
any vendor		seven working days prior to Last Date of Tender Fee Payment /sale close
code in SAP	2.	Before download/viewing our tender document, party has to pay requisite
nor any SRM		tender fee either through payment gate way by clicking on “pay tender fee”
login id and		after login in our SRM site or send D/D to us directly or ECS payment to
Password		our Bank (details in the note below), which should reach us at least seven
		working days prior to Last Date of Tender Fee Payment /sale close

Note:

1. The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site (SRM login site) directly through below mentioned address https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart. They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).

2. Demand Draft can be prepared in favour of NTPC Limited., Payable at State Bank of Travancore, Branch HARIPAD.

3. Payment of Tender Fee can be made through ECS to our following Bank Account: Our Bank: STATE BANK OF TRAVANCORE

IFSC Code: SBTR0000086 /MICR Code: 690007086 Beneficiary Name: NTPC Limited

Current A/c No. 57028611202 Branch Code: 70086

The bidder after transferring the money through ECS shall intimate NTPC in the address of communication below that they have transferred the money for purchasing the bid documents along with an application. The bidders shall also indicate the unique transaction reference of the ECS transaction in their application for enabling the participation of the bidder by NTPC.

5Bid Security and Power of Attorney (as per ITB clause no 11.2(b)) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security shall be treated as non-responsive by the employer and shall not be opened.

6QUALIFYING REQUIREMENT FOR BIDDERS

The Bidder who wishes to participate in the bidding shall satisfactorily establish that it fulfils the Qualifying Requirements stipulated hereunder:-

Technical:

The bidder should have executed operation /maintenance /overhauling /of chilled water based HVAC /Refrigeration Plants of refrigeration capacity not less than 30 Tons, during last seven years as on date of bid opening.

INVITATION FOR BIDS (IFB)

NIT 40024290

NTPC Limited

(A Government of India Enterprise)

Financial:

i)The bidder should have successfully executed similar works during the last SEVEN years reckoned from the date of bid opening, as any of the following:

Single Contract of value not less than ` 23.79 Lakhs

Two Contracts of value not less than ` 14.87 Lakhs each

Three Contracts of value not less than ` 11.90 Lakhs each

‘Similar works’ means Operation /Maintenance /Overhauling of HVAC Systems /Rotating Equipments like Pumps, Compressors, and Fans etc.

ii)The average annual turnover of the bidder in the preceding three financial years as on the date of bid opening shall not be less than ` 29.74 Lakhs

NOTE:

The relevant documents such as Letter of Award, proof of completion etc., shall be submitted along with the bid. All claims need to be supported by documentary evidence and necessary contact details including names and telephone numbers of customers.

LAST THREE FINANCIAL YEARS – FY 2013-14, FY 2012-13 & FY 2011-12

iii)Notwithstanding anything stated above, the Employer reserves the right to verify any information/ document furnished and inspect the works carried out by the bidder and also to carry out assessment of the capabilities and capacity of the Bidder to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

iv)Other income shall not be considered for arriving at annual turnover. In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

v)The word “executed” means; Bidder should have achieved the criteria specified in above QR even if the total contract is not completed/ closed.

vi)The value of the work completed in the preceding seven (7) years reckoned as on date of techno commercial bid opening, even if it has been started earlier, will also be considered as meeting the qualifying requirements.

vii)The reference works whose details have been declared as per the specified format in the relevant attachment (i.e. Attachment No. 3) shall only be considered to ascertain the bidder’s compliance to the specified Financial Qualifying Requirement (QR). Bidders wishing to provide additional reference works are required to declare the same in similar format which shall be additionally attached. However, bidders are not permitted to quote more than SIX

(6) number of reference works for this purpose.

viii)The Employer at its discretion may seek any clarification and/or documentary evidence only in respect of the reference works as mentioned above. However, no change or substitution of the reference works by new/additional work for conforming to the specified Financial Qualifying Requirement shall be sought, offered or permitted.

ix)Joint Ventures/ Consortiums are not permitted for bidding

7NTPC reserves the right to reject any or all bids or cancel/ withdraw the IFB for subject Package without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action.

8Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted and opened at the address given below in the presence of bidder’s representatives who choose to attend the bid opening.

INVITATION FOR BIDS (IFB)

NIT 40024290

NTPC Limited

(A Government of India Enterprise)

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till:__________

INVITATION FOR BIDS (IFB)

NIT 40024290

NTPC Limited

(A Government of India Enterprise)

Annexure No. 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/ contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________


No: _____________		Date of Issue: __________
Amount: _________		DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address:	___________________________________________________
___________________________________________________
___________________________________________________
State:	_________________		City: ____________________
Country:	______________
Pin:	_________________
Telephone NO: _______________			Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

INVITATION FOR BIDS (IFB)

NIT 40024290