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NTPC Limited

(A Government of India Enterprise)

EOC Noida Office

NOTICE INVITING TENDER (NIT)

FOR

Renovation & Modernisation of Audio/Video System at PMC, 7th Floor, Core 7, Scope Complex, New Delhi (Domestic Competitive Bidding)

NIT No: 40026217

Date:11.09.2014

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0Brief Details

NIT No.	40026217
NIT Date	11.09.2014
Document Sale Commencement Date & Time	11.09.2014 19:32:21
Document Sale Close Date & Time	30.09.2014 17:30:00
Source of IFB/NIT	EOC Noida Office
Contract Classification	Admn. Works & Purchase
Last Date and Time for Bid submission	14.10.2014 14:30:00
Technical Opening Date & Time	14.10.2014 15:00:00
Bid Opening Date & Time	04.11.2014 11:00:01
Cost of Bidding Documents in INR	6,750.00
EMD in INR	3480000.00
Pre-Bid Conference Date & Time (if any)
Last Query Date (if any)	10.10.2014

3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at New Delhi or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for issue of vendor code and SRM user id/password.

5.0Brief Scope of Work & other specific detail

Scope of Work by the Bidders envisages Civil Work, Supply, Installation, Testing, Commissioning and related Services at PMC, 7th Floor, Core 7, Scope Complex, New Delhi for Audio / Video System consisting of 60 port MCU with Tele presence, HD Codec, HD Data Wall, and Audio System. The Scope of Work also includes four year of AMC after one year Warranty of 60 port MCU with Tele presence, HD Codecs, HD Data Wall, Audio System, Switcher at PMC, 7th Floor, Core 7, Scope Complex, New Delhi and Tele presence setup at Noida

The Scope includes Equipment supply, installation and configuration with HD Codec, LVS , MCU, Switcher etc.,Establishing connectivity of the existing Networks, Display of 60 Sites on LVS at the time, Establishing Tele-presence Call and HD Call for display on LVS at the same time, Dynamic use of LVS for simultaneous display of video and presentation for full screen/half screen etc. and also swapping of position of video /presentation, Ensuring that the PMC & EOC Noida housing Tele-presence have similar design,Architecture & Aesthetic to provide full Tele-presence effect as per Technical specifications and scope detailed in the bidding documents.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0Qualifying Requirements for Bidders:

Bidder Should comply either 7.1.1 (a) & 7.1.1 (b) and 7.2.0 or 7.1.2 and 7.2.0:

7.1.1(a) The bidder should have executed any one of the following in preceding seven years as on the date of opening of Techno-commercial bid:

One #similar# Work of value not less than INR 10 crore (Rupees Ten crore only) or equivalent in any foreign currency. OR

Two #similar# works of value not less than INR 6 crore (Rupees Six crore only) each or equivalent in any foreign currency. OR

Three #similar# works of value not less than of INR 5 crore (Rupees Five crore only) each or equivalent in any foreign currency.

Note:

(i)#Similar# work means any work which includes supply, installation and commissioning or leasing & installation of Video Codec and/or Master Control Unit and/or Video wall and/or Data Wall.

(ii)The work #executed# mentioned above means the bidder should have achieved the criteria specified above, even if the total contract is started earlier and/or is not completed / closed. However, the work executed must include supply, installation and commissioning or leasing & installation of Video Codec and/or Master Control Unit and/or Video wall and/or Data Wall.

(iii)In case of orders under execution, the value of work executed till the date of opening of Techno-Commercial proposal as certified by the Client shall be considered.

(iv)For order in foreign currency, the exchange rate as on the date of techno-commercial bid opening shall be used. (v)Orders executed by the Group companies shall also be considered acceptable.

7.1.1(b) Bidder must have executed at least one order of Video Conferencing System comprising of codec and MCU.

7.1.2 Bidder can also be a Consortium, such that

AOne of the firms in the above Consortium has executed contract which includes supply, installation and commissioning or leasing & installation of Video Codec and/or Master Control Unit of value not less than INR 8.70 crore (Rupees Eight crore and seventy lakh only) in preceding seven years as on the date of opening of Techno-commercial bid.

BThe other firm in the Consortium be a manufacturer/subsidiary of Large Video Screen/Video Wall and should have executed work of value not less than INR 1.40 crore (Rupees One crore and forty lakh only) which includes Video wall/Large Video Screen of atleast

2X4 matrix in preceding seven years as on the date of opening of Techno-commercial bid.

Note for 7.1.2

a) In case of bidding by a Consortium the bidder shall necessarily identify the leader of the Consortium. The Bidder shall along with his bid, furnish an Agreement, as per format enclosed in the bidding documents in which the partners are jointly and severally liable to the Employer for successful performance of the Contract, failing which the Bidder shall be disqualified and his bid shall be rejected.

7.2 Financial Criteria

a)The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of Techno-Commercial bid opening, should not be less than INR 32 crore (Indian Rupees Thirty two crore only) or in equivalent foreign currency.

b)The Net Worth of the Bidder as on the last day of the preceding financial year should not be less than 25% of its paid-up share capital.

c)In case the Bidder is not able to furnish its audited financial statements on standalone entity basis for reasons of variations in the Financial years of the bidder company, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following further documents on substantiation of its qualification:

(i)Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of the Holding Company.

(ii) A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding documents, stating that the un-audited unconsolidated financial statements form part of the Consolidated Annual Report of the company.

In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable duly countersigned by the company CEO/CFO.

d) In case a Bidder does not satisfy the financial criteria, stipulated at Cl. 7.2.0(a) and/or Cl. 7.2.0 (b) above on its own, the holding company would be required to meet the stipulated turnover requirements at Cl. 7.2.0 (a) above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the bidder. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from its holding company, supported by Board Resolution of the holding company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

e)The unutilized line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits

of the Bidder as on a date not earlier than 15 days prior to the date of Techno Commercial bid opening, duly certified by its	Bankers
should not be less than INR 9.69 crore (Indian Rupees Nine crore sixty nine lakh only) or in equivalent foreign currency.	In case

certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.

f)Where another company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/guarantee limit for the whole group, the Bidder would be required to provide a Banker#s certificate regarding the unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre shall certify that out of the aforesaid limits certified by its bankers#, the Bidder shall have access to the line of credit of a level not less than the specified amount at Cl. 7.2.0 (e) above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the holding company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

g)In case the Bidder#s unutilized line of credit for fund based and non-fund based limits specified at Cl. 7.2.0 (e) above is not sufficient, a comfort letter from one of the Bankers specified in the bidding documents unequivocally stating that in case the bidder is awarded the contract, the bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amount to the Bidder or to the Treasury Management Centre as the case may be, shall be acceptable.

NOTES FOR CLAUSE 7.2.0

i. Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

ii.Other income shall not be considered for arriving at annual turnover.

iii.For unutilized line of credit for fund based and non-fund based limits and Turnover indicated in foreign currency, the exchange rate as on seven (7) days prior to the date of Techno-Commercial bid opening shall be used.

iv.The consortium shall have to necessarily identify one of the partners as lead partner. In case of consortium, the bid security and in the event of award, the Performance Bank Guarantee shall be in the name of all the partners of the consortium.

v.In case of a bid submitted by consortium, the turnover and the line of credit shall be considered on a combined manner for all the

consortium and for the net-worth, all the partners shall be required to meet individually. However, in case of consortium of holding and/or subsidiary companies, the options at clause 7.2.0(c) & clause 7.2.0(d) above also be available to the bidder.

vi.For the purpose of compliance to the stipulated turnover criteria given in the clause no 7.2.0 (a), the turnover from consortium in proportion to bidder's / proposed consortium share as declared in the consortium agreement, shall also be considered

8.0Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for Communication

Addl. General Manager (CM) NTPC LTD., 6TH FLOOR, EOC, Plot no. A-8A, Sector 24 NOIDA(UP),India-201 301

Ph. 0120-2410477/4946625 email: rckhorwal@ntpceoc.co.in Fax:0120-2410026

Sr. Manager (CM)

NTPC LTD., 7th Floor, EOC, Plot no. A-8A, Sector 24 NOIDA(UP),India-201 301 Ph. 0120-4948761

email: rkyadav02@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in