NTPC Limited

(A Government of India Enterprises)

PAKRI BARWADIH COAL MINING PROJECT

Ujjwal Complex, Pugmil Road

Hazaribagh-825301

NOTICE INVITING TENDER

NIT No. 40025667

A.NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the scope of work briefly mentioned here in after.

B.Brief Details:

Bid Invitation Number	40025667
NIT Date	30.08.2014
Name of the Job	Supply, installation, testing & commissioning
	of 10 nos. trolley mounted, self supporting,
	telescoping, tilting type mobile lighting tower.
Estimated Cost in INR	58.07 Lacs
Document sale Close Date	13.10.2014
Source NIT	Pakri Barwadih Coal Mining Project
Contract Classification	Supply
Last Date and Time for Bid Submission	3:00 PM, 20.10.2014
Bid Opening Date & Time (Technical)	3:30 PM, 20.10.2014
Price Bid Opening Date & Time	Shall be communicated to the qualified
	bidders
Cost of Bid Documents in INR	1283/-
EMD in INR	117000/-

C. Initial Steps for participation in our e-tender is as per the table mentioned below:

Type of Vendor			Required Document for viewing our tender document
Vendors already			1) Before download/viewing our tender document, party has to pay
having		SRM	requisite tender fee either through payment gate way by clicking on
Vendor		Code,	“pay tender fee” after login in our SRM site or send Crossed
Login	Id	and	Demand Draft/Pay Order/Bankers Cheque in favour of NTPC
Password			Limited payable at SBI, Main Branch Hazaribag (code-0090) or any
			PSU bank located at Hazaribag of requisite amount directly to us,
			which should reach us at least three working day prior to Last Date
			of document sale period.
Vendors already			1) Duly Filled Annexure-1 (format given below) should reach us at least
having		SAP	four working Having days prior to Last Date of document sale period.
Vendor		Code,
but	does	not	2) Before download/viewing our tender document, party has to pay
have		SRM	requisite tender fee either through payment gate way by clicking on
Login	Id and		“pay tender fee” after login in our SRM site or send Crossed
Password			Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited
			payable at SBI, Main Branch Hazaribag (code-0090) or any PSU bank
			located at Hazaribag of requisite amount directly to us, which should

		reach us at least five working days prior to Last Date of document sale
		period with Duly Filled Annexure-1.
New	Vendor1)	Dully filled Annexure-2 (format given below) and scanned/photo
neither having SAP		copy of PAN card (self attested) along with the detailed address and
Vendor	Code nor	EFT form (Annexure-2A) with certification from the banker should
having	SRM Login	reach us at least seven working days prior to Last Date of Document
Id and Password		sale period.
	2)	Before download/viewing our tender document, party has to pay
		requisite tender fee either through payment gate way by clicking on
		“pay tender fee” after login in our SRM site or send Crossed
		Demand Draft/Pay Order/Bankers Cheque in favour of NTPC
		Limited payable at SBI, Main Branch Hazaribag (code-0090) or any
		PSU bank located at Hazaribag of requisite amount directly to us,
		which should reach us at least seven working days prior to Last Date
		of document sale period with Duly Filled Annexure-2
Note:

The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site directly through below mentioned address:

‘ https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’

They can also access our e-tender site(SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).

NTPC takes no responsibility for any loss/delay/non-receipt of applications/ tenders sent by post.

Name of Work				Estimated	Bid Document		EMD		Opening date
				Cost	Sale Period		Cost of Bid		of Technical
					(Date/time)		Doc.		Bid
Supply,	installation,
testing			&						20.10.2014
commissioning			of 10		13.10.2014		117000/-
nos. trolley		mounted,		58.07 Lacs			1283/-
self	supporting,				upto 17:00 Hrs
telescoping,			tilting
type mobile		lighting
tower.

I.Earnest Money Deposit:

A.Bid Security/EMD and LOU shall be submitted in a sealed envelope, which should be superscribed “Supply, installation, testing & commissioning of 10 nos. trolley mounted, self supporting, telescoping, tilting type mobile lighting tower” NIT No. 40025667 due on date 20.10.2014 from ……………………………………………… (Name and Address of bidder), separately offline by the stipulated bid opening date and time at the address given

below. Any bid without an acceptable bid security (if applicable) shall be treated as non responsive by the employer and shall not be opened.

B.The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand

Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at SBI, Hazaribag (code- 0090) or or any PSU bank located at Hazaribag (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to Rs.50,000.00 shall not be accepted in the form of bank guarantee. EMD shall not be accepted in any other form.

C.The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested

D.ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND BID SHALL NOT BE OPENED.

E.Small Scale Industries registered with National Small Scale industries Corporation. (NSSIC) and SSI Units registered With JHARKHAND SSIDC are exempted from payment towards cost of bidding

documents and EMD subject to their producing documentary evidence with regard to eligibility. Bidders seeking exemption as above should enclose a self certified legible photocopy of valid Registration Certificate giving details such as items/services for which registered, validity and monetary limits, failing which they will not be eligible for this concession.

II.SCOPE OF WORK :

Supply, installation, testing & commissioning of 10 nos. trolley mounted, self supporting, telescoping, tilting type mobile lighting tower.

III.QUALIFYING REQUIREMENTS

1.The average annual turnover of the bidder on the preceding three (03) financial years as on date of bid opening shall be not less than Rs. 232.28 Lacs.

2.The bidder must have successfully executed/completed supply and Installation of trolley mounted mobile, telescopic, tilting type lighting tower with DG set during last seven(07) years as on date of bid opening with either of the following:

a) Single order with executed value not less than Rs. 46.46 Lacs.

b) Two orders with executed value not less than Rs. 29.04 Lacs each. c) Three orders with executed value not less than Rs. 23.23 Lacs each.

Note:

I. In clause (1) of QR above other income shall not be considered for arriving at annual turnover.

II. In clause(2) of QR, If the qualifying work is completed during last seven (07) years as specified above, even if it has started earlier, the same will be considered as meeting the qualifying requirement (QR).

III. In support of meeting QR agencies have to submit:

a) Audited balance sheet and profit & loss account of last 03 financial years- 2011-12,2012-13, 2013-14.

b) Order copies and completion certificates issued against relevant order submitted in support of QR.

IV. The word executed as mentioned on Qualifying Requirements (QR) means that the bidder should have achieved the progress specified in QR even if total order is not completed/closed. The same shall be supported by documentary evidence issued by owner.

V. In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

VI. Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacities of the Bidder/his collaborators/associates/subsidiaries/group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID:

Legible copies of the following documents duly signed by the authorized representative of the bidder are to be submitted (uploaded in “C” folder) in support of the qualifying requirement along with technical bid.

A)(i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (B) below

B)Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills).

C)Audited balance sheet and profit & loss account of last three financial years ending 31st March 2014 (namely 2011-12, 2012-13 & 2013-14).

D)Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

E)Copy of Power of Attorney of Authorized Signatory (if applicable)

F)Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2.Bids should be submitted by 3:00 pm on the scheduled date of opening (After 3:00PM system will not allow) of technical bid and shall be opened online at 3:30 pm , in presence of bidders or their authorised representative who wish to be present.

3.If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

4.First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD in acceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened on a date to be intimated after evaluation of technical bids.

5.No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

6. Delivery Period: Delivery Period for this tendered item shall be 03 months from the date of receipt of PO.

7.NTPC takes no responsibility for any loss/delay/non-receipt of tenders sent by post. Offers received late/incomplete are liable for rejection. Sealed bids must be sent at the ‘address for communication’ only.

8.Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

9.NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

10.Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

11.Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector/Government Agencies are NOT eligible to participate.

Address for Communication:

AGM (C &M) / DGM (C&M)

NTPC Limited,

Pakri Barwadih Coal Mining Project,

Ujjwal Complex, Pugmil Road, Hazaribag

Jharkhand - 825301

Phone: 06546 - 270808 & 267808 Fax: 06546 – 270808 & 270744

AGM (C&M)	Mob. No.	09470197239	Email-akm95550@rediffmail.com
DGM (C&M)	Mob No.	09471701200	Email: hitabrata_roy@rediffmail.com

Annexure-1
Form B
For Existing Venders:
Existing Vender Code with NTPC: ________________	Pre ERP
	Post ERP
Phone Number: ____________________	Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation. Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure-2

Request for Login ID on NTPC e-Tender.

If you are interested in participating in e-Tenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure-2A(EFT Form)

(TO BE RETURNED TO THE COMPANY)

To,

NTPC Ltd., (Address of Unit)

______________

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM

We, hereby authorize NTPC Ltd., PBCMP, Hazaribag to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below.

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

PIN

3.TELEPHONE NO. (WITH STD CODE)

4.BANK PARTICULARS

A)BANK NAME

B)BANK TELEPHONE NO. (WITH STD CODE)

C)BRANCH ADDRESS

PIN

D)BANK FAX NO. (WITH STD CODE)

E)BRANCH CODE

F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

G)11 DIGIT IFSC CODE OF THE BANK BRANCH

H)BANK ACCOUNT NUMBER

I)BANK ACCOUNT TYPE (TICK ONE)

SAVING	CURRENT	LOAN	CASH CREDIT	OTHERS
OTHERS, SPECIFY

5.PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address (for intimation regarding release of payments)

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no……………………….with our branch and the Bank particulars mentioned above are correct.

SIGNATURE DATE

(AUTHORISED SIGNATORY)

Authorization no.: ……………………………….

Name:

OFFICIAL STAMP: