NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT) Through E-Tender

 

(Domestic Competitive Bidding)

 

 

 

 

NIT Subject

Supply of Mechanical Safety Shoe with Steel Toe Cap & Electrical Safety Shoe without

 

Steel Toe confirming to IS:15298

NIT No.

40025052 /M29/1025

 

 

 

 

Document Sale Close

27.08.2014 up to 17.30 Hrs

Date & Time

 

 

 

Last Date of Query

22.08.2014 up to 15.30 Hrs

 

 

 

 

Source of IFB/NIT

Kahalgaon Super Thermal Power Station

 

 

 

 

Contract Classification

Supply of Materials

 

 

 

 

Last Date and Time for

12.09.2014 at 17:30 Hrs

Bid submission

 

 

 

Technical Opening

19.09.2014 at 15:30 Hrs

Date & Time

 

 

 

Price Bid Opening

Shall be intimated later on to all the qualified bidders

Date & Time

 

 

 

Bid Security/EMD

Rs.15,000.00

Amount in INR

 

 

 

 

 

 

 

Submission of Bid

The Bid Security (EMD)/NSIC or any other valid Document Seeking exemption of Bid

Security (EMD)

Security should preferably be sent by Registered Post/ speed post. Intending bidders

or

are advised to post their Bid Security (EMD)/NSIC or any other valid document seeking

Request for Exemption

Exemption of Bid Security well in advance so as to reach us before due date & time

of Bid Security(EMD)

of bid opening. Otherwise their bids shall be rejected.

 

This will supersede any clauses regarding Bid Security/EMD submission deadline

 

mentioned anywhere else in the bid document /system.

 

If the EMD amount submitted by any agency is less than the stipulated EMD, their

 

offer shall be rejected.

 

Please refer “Special Purchase Condition/Instructions” attached in the Bidding

 

Document for details.

 

 

 

Package in-charge mail

knsingh@ntpc.co.in, mukundsharma@ntpc.co.in

ID

 

 

 

Nos. of files attached

6 (Six)

in “C folder” as part

 

 

 

bidding documents

 

 

 

Address for

DGM (Purchase)

communication

NTPC Kahalgaon Super Thermal Power Station,

 

Post-Kahalgaon STP,

 

Dist. - Bhagalpur-813214 (Bihar)

 

Contact No.: 9431215202/06429-226323

 

Fax No-06429-226644/226281

 

 

 

Tender Fee: Cost of

Rs.1,181.00

Bidding/Tender

 

 

 

Documents

 

 

 

 

View/download the

Bidders can view/download bidding/tender documents by paying either On-Line or

Bidding/Tender

Off-line. For details please refer Mode of Payment for Tender Fee.

document

 

 

Mode of Payment

a) On-Line:

 

for Tender Fee/

Vendors can view/download

the tender/bidding document after logging in our

 

e-tender site

 

Exemption of Tender

i. by clicking on “e-Tender” in home page of www.ntpctender.com

Fee

or

 

ii.by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee. Detailed Procedure for paying Tender Fee has been mentioned in the “Bidder’s Manual (Page-9-13)” which is available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b)Off-Line: In case the vendor is willing to purchase tender document offline, DD/Banker’s Cheque should be made in favour of NTPC Ltd. preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932, NTPC Township Branch and should be sent to reach NTPC, Kahalgaon in the address mentioned at Address for Communication mentioned above, before the sale close date and time.

c)Exemption on Cost of Tender Document:

Bidders having SSI Registration of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Tender Fee. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc. and request for exemption.

Such request letter should reach us before Tender Document Sale close date and time.

Late receipt shall be rejected.

If the validity of the certificate has expired or the stores items not matching with the tendered items, run the risk of their tenders being passed over as ineligible for this concession/exemption.

d) Tender fee is non-refundable.

Note: “New Vendors” or “Vendors having only SAP vendor code” cannot download/view the tender document as per above procedure. These vendors have to follow the following procedure.

Downloading of Bidding Document

by vendors

who does not have SRM vendor code

Such Bidders can view/download the complete set of Bid document as per the following procedure.

Type of Vendor

 

Required Document for viewing/downloading our tender document

 

 

 

Vendors

already

Step-1: The agency has to furnish Duly Filled Annexure-2 (format

having

SAP

vendor

given below). It should reach us at least three working days

code,

but does not

prior to Last Date of Tender Fee Payment.

have SRM Login ID and

Password

 

Step-2 SRM vendor code shall be sent to the agency through e-mail.

 

 

 

 

 

 

Step-3 After receiving SRM vendor Code, above procedure has to be

 

 

 

followed for downloading / viewing tender document.

 

 

 

New Vendor

 

Step-1

Who does not have

 

The agency has to furnish the followings:

even SAP Vendor Code

A. Duly Filled Annexure-1 (format given below)

 

 

 

 

 

 

B. PAN card scanned/photo copy (self Attested)

 

 

 

C. EFT form(Format Given Below), duly filled and endorsed by their

 

 

 

 

banker

 

 

 

D.

Cancelled Cheque

 

 

 

E.

Copy of Sales Tax Registration

All these should reach us at least Five working days prior to

Last Date of Tender Fee Payment

Step-2 SRM vendor code shall be sent to the agency through e-mail.

Step-3 After receiving SRM vendor Code, above procedure has to be followed for downloading / viewing tender document.

Other Important Conditions:

1.0Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall

evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

2.0NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

3.0NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/EMD Envelope due to any postal delay or delay, in any form, in transit.

4.0If the last date of “Selling of Bid document”/ “Bid Opening” coincides with holiday, the date will be shifted to

the next working day.

Qualifying

Requirements of the

Bidder

Qualifying Requirement for bidder:

1.The bidder must be an original manufacturer of Industrial Safety Shoe with ISI marked and they should have experience of successfully executing & Supplying the item to NTPC Ltd. or any other industries during last seven(07) years ending last day of the month previous to the one in which applications are invited which should be either of the following:-

(a)Three similar Orders each costing not less than Rs.2.83 lakhs.

(b)Two similar orders each costing not less than Rs.3.54 Lakhs.

(c)One Similar order costing not less than Rs.5.66 Lakhs.

2.Average annual financial turn over during last three(03) year ending 31st March of the financial year should be at least Rs.21.24 lakhs.

NOTES:

i)Other income shall not be considered for arriving at annual turnover.

ii)In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

iii)The word “Executed” means that bidder should have achieved the progress specified in the QR even if the total order is not completed/closed. The same shall be supported by documentary evidence issued by the owner.

Similar works mean “manufacturing & supplying of Industrial Safety Shoe with ISI marked.”

GENERAL REQUIREMENTS (to be furnished)

(i)Copy of Sales Tax Registration & latest clearance certificate

(ii)Latest audited Annual Report / Balance Sheet as per Q.R

(iii)Proof of being Manufacturer

(iv)Details of In-house Testing facilities

All documents including orders–cum-execution copy in support of QR.

NOTE: For details, Interested Bidders can down load/view bidding documents after paying tender fee or getting exemption on tender fee.

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:

_________________ City: _______________________

Country:

______________

Pin:

_________________

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________

Date of Issue: __________

Amount: _________

DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e- tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________

Date of Issue: __________

Amount: _________

DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address:

___________________________________________________

 

___________________________________________________

 

___________________________________________________

State:

_________________

City: ____________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure-3

E.F.T. Form

Bidder’s Name and Address:

To,

NTPC Limited,

.............................................

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4.BANK PARTICULARS

(A)BANK NAME

(B)BANK TELEPHONE NO. (WITH STD CODE)

(C) BRANCH ADDRESS

Pin Code

(D)BANK FAX NO (WITH STD CODE)

(E)BRANCH CODE

(F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

(G)BANK ACCOUNT NUMBER

(H)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5.PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

 

SIGNATURE

 

 

(AUTHORISED SIGNATORY)

 

DATE________________

NAME_______________________

 

OFFICE STAMP

 

BANK CERTIFICATION:

 

 

It is certified that above mentioned beneficiary holds a bank account no. ....................................

with

our branch and the Bank particulars mentioned above are correct.

 

 

SIGNATURE

 

 

(AUTHORISED SIGNATORY)

DATE________________

Authorization No.:....................................

 

 

NAME: __________________________

 

 

OFFICE STAMP