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(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR)

(CONTRACTS & MATERIALS DEPARTMENT)

NIT No.: -IGSTPP/C&M/CS- NIT - 31

Date: 25.07.2014

NOTICE INVITING TENDERS

APCPL invites sealed bids for its INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR from reputed contractors/agencies who fulfill the Qualifying requirements for under mentioned package.

Table-A:

			Cost of Bid		Bid Opening
Package	Name of Work	Est. Cost		document	Date	Completion
No.	Name of Work	(Rs)	EMD (in Rs)		(Technical	Period
No.		(Rs)			(Technical	Period
					bid only)
					bid only)
	“Operation,
	Maintenance &		2550/-
CRN-1504	Housekeeping of Ash	3.82 Crore	2550/-			12 Months
	Housekeeping of Ash				18.09.2014
	Handling System of			8.48 Lacs	18.09.2014
	Handling System of
	Unit# 1, 2& 3” at
	Unit# 1, 2& 3” at
	IGSTPP-Jharli, Jhajjar.

NOTE: I. Bid documents shall be on sale from 04.08.2014 and last date of sale of Bid Documents 25.08.2014 (up to 18.00 hrs.).

II.Cost of Tender documents shall be in the form DD/Pay Order (Non Refundable) payable at Jharli/Bahadurgarh, in favor of “APCPL”.

QUALIFYING REQUIRMENT (QR)

Bidders should meet the QRs stipulated here under:

1.0Technical Criteria:

i.Through OEM/OES route:

During the last seven years from the date of bid opening the bidder should have executed a contract for Supply, Installation and Commissioning of complete Ash Handling Plant of unit size 200 MW or above capacity power plant having dry ash evacuation and transportation system and the above ash handling system should be in operation for minimum 1 year period as on bid opening date.

ii.The bidder should have executed Operation and Maintenance contract of Ash Handling system of unit size 200 MW or above capacity power plant having dry ash evacuation and transportation system during the last seven years from the date of bid opening either of the following:

a)Three Contracts of value not less than Rs. 1.70 crore each.

b)Two Contracts of value not less than Rs. 2.12 crore each.

c)One Contract of value not less than Rs. 3.40 crore.

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NIT No.: -IGSTPP/C&M/CS- NIT - 31

Date: 25.07.2014

2.0Financial Criteria:

2.1The average annual turnover of the Bidder, in the preceding three (3) financial years as on date of NIT, shall not be less than Rs 4.24 crore (Rupees Four Crore Twenty four Lakh only) or in equivalent foreign currency.

2.2The Net Worth of the Bidder as on the last day of the preceding financial year shall not be less than 25% of the paid-up share capital.

Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of assets, write back of depreciation provisions and amalgamation. Further, any debit balance of profit and loss account and miscellaneous expenses to the extent not adjusted or written off, is any, shall be reduced from Reserves & Surplus.

2.3In case the bidder is not able to furnish is audited financial statements on standalone entity basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder furnishes the following further documents on substantiation of its qualification:

(i)Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of the Holding Company.

(ii)A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the unaudited unconsolidated financial statements form part of the Consolidated Annual Report of the company.

(iii)In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

2.4In case a bidder does not satisfy the financial criteria, stipulated at clause 2.1 and/or clause 2.2 above on its own, the holding company would be required to meet the stipulated turnover requirements at clause 2.1 above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the holding company. In such an event, the bidder would be required to furnish along with its bid, a Letter of Undertaking from the holding company, supported by Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

2.5The unutilized line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the bidder as on a date not earlier than 15 days prior to the date of bid opening, duly certified by the Bankers shall not be less than Rs. 1.06 crore equivalent foreign currency. In case certificates from more than one bank are submitted the certified unutilized limits shall be of the same date from all such banks.

2.6Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the bidder having combined credit/guarantee limit for the whole group, the bidder would be required to provide a Banker's certificate regarding the unutilized

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NIT No.: -IGSTPP/C&M/CS- NIT - 31

Date: 25.07.2014

line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre shall certify that out of the aforesaid limits certified by the bankers, the Bidder shall have access to the line of credit of a level not less than the specified amount at clause 2.5 above. In proof of this, the bidder would be required to furnish along with its bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the holding company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

2.7In case the Bidder's unutilized line of the credit for fund based and non-fund based limits specified at clause 2.5 above is not sufficient, a comfort letter from one of the bankers specified in the bid documents unequivocally stating that in case the bidder is awarded the contract, the Bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amount to the bidder or to the Treasury Management Centre as the case may be shall be acceptable.

Notes:

(i)The word executed means that the bidder should have achieved the progress specified in the QR even if the total contract/order is not completed.

(ii)Other income will not be considered for arriving at the annual turnover indicated above.

PART-II GENERAL REQUIREMENTS:

1.0The bidder should have PAN and Service tax registration no. It may be clearly noted that first payment shall be released only after submission of these documents.

2.0Bid documents can be obtained from the address given at Sl. No. 23 on any working day between 9:00 hrs. to 18:00 hrs. during the bid document sale period as indicated above. A request on bidder’s own Letter head along with cost of bid document (Non-refundable) in the form of DD /CO/BC only in the favor of APCPL payable at Bahadurgarh/Jharli is to be submitted for obtaining the bid documents. Offers are to be submitted in two parts latest by 14:30 hrs. of bid opening dates as indicated in table shown above.

3.0The bids shall be received up to 2.30 P.M. on due date of bid-opening in the office of AGM (C&M) APCPL, JHARLI and shall be opened at 3.00 P.M. on the dates as stipulated above in the presence of those bidders who wish to be present. If last date of receiving application and date of bid opening coincides to be a closed holiday, bids shall be received till next working day up to 2.30 PM and opened at 3.00 P.M on the next working day.

4.0Request for Tender Documents received after the last date of sale of tender documents, due to delay on account of postal/courier service or without requisite amount of tender documents shall not be entertained

5.0Detailed specifications of jobs including scope of work and all terms and conditions of NIT are given in tender documents.

6.0The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status. The qualification status shall be examined by the tender committee only during the process of evaluation. However, such issue of tender documents will not automatically mean that bidders are considered qualified.

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NIT No.: -IGSTPP/C&M/CS- NIT - 31

Date: 25.07.2014

7.0For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the following documents along with their technical bid.

a)EMD & LOU (Letter of Undertaking) in prescribed forms.

b)IT return filed/Annual Report (Balance Sheet and Profit & Loss Account) of last three financial years/any other documents showing Turnover

c)Copies of Work Orders/ Award Letters covering awarded value, detailed scope of work/terms & conditions/ bill of Quantities along with proof of execution/completion certificate as per above Qualifying Requirement. The bidder shall provide the reference list with contact address.

d)Firm’s documents like Memorandum & Articles of association/ Partnership/ Proprietorship Deed/Certificate of Incorporation etc., with latest changes if any.

e)Income Tax Permanent Account Number (PAN), Sales tax/Service Tax Registration Numbers & Electrical License.

8.0Intending bidders who fulfill the above-stipulated Qualifying Requirements are advised to visit the site to familiarize themselves with the nature and quantum of work and site conditions.

9.0TENDER SUBMISSION:

9.1Tender will be submitted in 'THREE' separate sealed envelopes as below: All the three (3) envelopes should be Numbered Clearly and super scribed our NIT Number, NIT Date, Bid Opening Date, Name of Work and Bidder’s Name and Address.

Envelope -I shall contain EMD (Earnest Money Deposit / Bid Guarantee) and Letter of Undertaking.

Envelope- II shall consist of QR (Qualifying Requirements) documents, Technical offer, all technical documents issued by APCPL, proof of having PF code. If PAN, Service Tax registrations are already available, same may be enclosed along with.

Envelope-III shall consist of Price Bid including commercial deviation, if any.

9.2Above three envelopes enclosed in the one envelop clearly super scribing NIT details and contents inside the envelope (Envelope-I, Envelope-II & Envelope-III) details shall be submitted by the bidder up to 14.30 hours on schedule date indicated in table A.

10.0TENDER OPENING

10.1First Part of Bid Opening:

Envelope-I: (EMD) and letter of undertaking will be opened at 15.00 hours on the day set for submission of tenders.

Envelope-II: (QR documents / Technical offer) shall be opened on the same day only of the bidders whose EMD and Letter of Undertaking are found in order.

Note:

(i)All the supporting documents should be certified / attested by the bidder.

(ii)In case the bidder fails to submit the documents in support of meeting the qualifying requirements (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and their commercial bid shall be returned.

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NIT No.: -IGSTPP/C&M/CS- NIT - 31

Date: 25.07.2014

10.2Second Part of Bid Opening:

Envelope-III:

The commercial bids of only those parties shall be opened who meets Qualifying requirements and specifications. It shall be opened on a fixed date which will be intimated separately to only those parties who qualify in line with the qualifying requirements & specifications.

11.0Tenders shall be opened in presence of bidder/s, who may wish to be present.

12.0APCPL takes no responsibility for delay, loss or non-receipt of tender documents sent by post/courier.

13.0The bidders meeting the qualifying requirements (Technically qualified) may be considered for registration/ Enlistment for similar requirements in future for a period of three years.

14.0 Tender papers are not transferable.

15.0The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

16.0Bid not accompanied with requisite bid guarantee in a separate sealed envelope or bids accompanied by bid guarantee of inadequate value shall not be entertained. In such cases bids shall be returned to the bidders without being opened.

17.0If the bid guarantee is in the form of Bank guarantee (BG), the bank should be from the list of banks whose bank guarantee is acceptable to APCPL and should be checked WHETHER THE STAMP PAPER FOR THE BANK GUARANTEE IS PURCHASED IN THE NAME OF THE BID GUARANTEE ISSUING BANK AND THE BANK GUARANTEE SHOULD BE SUBMITTED IN SPECIFIED FORMAT ONLY ALONG WITH BANK GUARANTEE VERIFICATION CHECK LIST. The Bank Guarantee verification check list should have been filled, signed and stamped by the bidder. The format of Bank Guarantee & Bank Guarantee verification check list is available with tender documents.

18.0APCPL reserves the right to extend the date for submission & opening of bids without assigning any reason thereof at its sole discretion.

19.0Issuance of tender documents does not automatically mean that the bidders are considered qualified. APCPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.

20.0APCPL reserves the right to accept or reject any or all tenders without assigning any reasons thereof. In such circumstances, EMD only shall be returned without any additional financial liability to APCPL. If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

21.0Small Scale industries registered with NSIC/SSIDC (Registered in Haryana) shall be exempted from payment of cost of tender documents and Earnest Money Deposit (EMD) subject to submission of copy of valid registration giving details, monetary limits.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVLOPE SHALL BE REJECTED BY THE APCPL AS BEING NON - RESPONSIVE AND RETURNED TO THE BIDDERS WIHOUT BEING OPENED.

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