(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR)

(CONTRACTS & MATERIALS DEPARTMENT)
NIT No. : IGSTPP/C&M/CS/NIT-31 Dated 30/07/2014	Package No. - CRN-1580

		Mandatory Information
	Project Name		Indira Gandhi Super Thermal Power Project Jharli,
			Jhajjar.
	NIT No		IGSTPP/C&M/CS/NIT-31
	Date of NIT Issue		30/07/2014
	Package No.		CRN-1580
	Short Description of NIT		“All India Transport Contract for 02 Years” for IGSTPP-
			Jharli.
	Document Sale start/Sale close Date		11/08/2014 to 01/09/2014
	Source of NIT		Domestic Competitive Bidding (DCB)
	Contract Classification		Works Contract
	Bid opening Date	(Technical)	18/09/2014
	Package In charge’s mail ID		rkdarbari@ntpc.co.in
	Alternative Coordinator’s mail ID		debjitkar@ntpc.co.in

(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

NIT No. : IGSTPP/C&M/CS/NIT-31 Dated 30/07/2014	Package No. - CRN-1580

APCPL invites sealed bids for its INDIRA GANDHI SUPER THERMAL POWER PROJECT (IGSTPP), JHAJJAR from reputed contractors/agencies who fulfill the Qualifying Requirements stipulated below, for the following Package:

								Table - A
					Cost of		Bid
							Opening
Sl.		Package	Est. Value		Bid			Completion
							Date
	Description				Document
No.		No.	(Rs Lakhs)					Period
					EMD		(Technical
					(in INR)
							bid only)
	“All India Transport	CRN-		2550.00
01	Contract for 02 Years”		105.05				18/09/2014	24 Months
		1580		2,34,000.00
	for IGSTPP- Jharli.

NOTE: I. The bid documents shall be on sale from 11/08/2014 to 01/09/2014 upto 18:00 hrs and shall be received upto 14.30Hrs. on 18/09/2014 and shall be opened on same day at 3.00 PM

II.Cost of Tender documents shall be in the form DD payable at Jharli/ Bahadurgarh, in favour of “APCPL”

PART- I: QUALIFYING REQUIRMENT

Bidders should meet the QR’s stipulated here under:-

1.0 The bidder should be an Indian Bank Association approved transporter.

2.0 The bidder should have delivery office with facilities for handling and storage within forty (40) km radius of IGSTPP, Jharli, Distt. Jhajjar (Haryana).

3.0 The bidder should have branches all over India including Mumbai, Delhi, Kolkata, Chennai, Hyderabad, Bangalore, Hardwar, Trichy, Allahabad, Gurgaon, Ghaziabad, Jaipur, Ahmedabad etc. The total no. of branches should be atleast 80 numbers all over India as per bidder’s catalogue as on date of bid opening.

4.0Average annual turnover of the bidder in the preceding three (3) financial years as on date of bid opening should not be less than 58.36 lacs.

Note: 1) Other income shall not be considered for arriving at annual turnover.

2)In case where audited results for the last preceding financial years are not available, certification of financial statement from a practicing chartered accountant shall also be considered acceptable.

PART-II : GENERAL REQUIREMENTS:

1.0The bidder should have PAN, Service tax registration no & Provident Fund Registration Number. It may be clearly noted that first payment shall be released only after submission of these documents.

2.0Bid documents can be obtained from the address given at Sl No 24 on any working day between 9.00 hrs. to 18.00 hrs. during the bid document sale period. A request on bidder’s own letter head along with cost of bid document (Non-refundable) in the form of DD in the favor of APCPL payable at Bahadurgarh/Jharli is to be submitted for obtaining the bid documents. Offers are to be submitted in two parts latest by 14-30 hrs of bid opening dates as indicated in Table - A.

(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

	NIT No. : IGSTPP/C&M/CS/NIT-31 Dated 30/07/2014		Package No. - CRN-1580
3.0		The bids shall be received up to 2.30 P.M. on due date of	bid-opening in the office of AGM

(C&M) APCPL, JHARLI and shall be opened at 3.00 P.M. on the dates as stipulated above in the presence of those bidders who wish to be present. If the date of opening happens to be a closed holiday, bids shall be received till next working day up to 2.30 PM and opened on the next working day.

4.0Request for Tender Documents received after the last date of sale of tender documents, due to delay on account of postal/courier service or without requisite amount of tender fee shall not be entertained.

5.0Detailed specifications of jobs including scope of work and all terms and conditions of NIT are given in tender documents.

Notwithstanding anything stated above, APCPL reserves the right to assess bidder’s capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of APCPL and decision of APCPL in this regard shall be final

Single stage two envelop bidding system shall be adopted for the subject package. First envelop contains EMD, letter of undertaking, supporting documents for fulfilling the Qualifying Requirements and technical bid. Second envelop contains Commercial Bid only duly filled in, signed and stamped. Both Technical and Commercial bids shall be submitted before bid submission time and date. Bidder shall clearly indicate on the envelopes as Technical Bid along with EMD details and Commercial Bid.

6.0The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status the qualification status shall be examined by the tender committee only during the process of evaluation. However, such issue of tender documents will not automatically mean that bidders are considered qualified.

7.0For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the following documents along with their technical bid.

a)EMD & LOU (Letter of Undertaking) in prescribed forms.

b)IT returns filed/Annual Report (Balance Sheet and Profit & Loss Account) of last three financial years/any other documents showing Turnover.

c)Copies of Work Orders/ Award Letters covering awarded value, detailed scope of work/terms & conditions/ bill of Quantities along with proof of execution/completion certificate as per above Qualifying Requirement. The bidder shall provide the reference list with contact address.

d)Firm’s documents like Memorandum & Articles of association/ Partnership/ Proprietorship Deed/Certificate of Incorporation etc., with latest changes if any.

e)Income Tax Permanent Account Number (PAN), Sales tax/Service Tax Registration Numbers.

8.0Intending bidders who fulfill the above-stipulated Qualifying Requirements are advised to visit the site to familiarize themselves with the nature and quantum of work and site conditions.

9.0TENDER SUBMISSION:

9.1Tender will be submitted in 'THREE' separate sealed envelopes as below: All the three ((3)

envelopes should be numbered clearly and super scribed with our NIT number, date, Bid opening Date and bidder’s name and address. All three envelopes may be enclosed within a single envelope; however bidder should mention the related details on this envelope.

Envelope -I shall contain EMD (Earnest Money Deposit / Bid Guarantee) and letter of undertaking.

(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

NIT No. : IGSTPP/C&M/CS/NIT-31 Dated 30/07/2014 Package No. - CRN-1580

Envelope- II shall consist of QR (Qualifying Requirements) documents, Technical offer, If PAN, Service Tax registrations are already available, same may be enclosed along with.

Envelope-III shall consist of Price Bid including commercial deviation, if any.

9.2Above three envelopes enclosed in the one envelop clearly super scribing NIT details and contents inside the envelope (Envelope-I, Envelope-II & Envelope-III) details shall be submitted by the bidder up to 14.30 hours on schedule date indicated in table A.

10.0TENDER OPENING

10.1First Part of Opening:

A)Envelope-I (EMD) and Letter of Undertaking (LOU) will be opened at 15.00 hours on the day set for submission of tenders.

B)Envelope-II (QR documents / Technical offer) shall be opened on the same day only of the bidders whose EMD and Letter of Undertaking (LOU) are found in order.

Note:

(i)All the supporting documents should be certified / attested by the bidder.

(ii)In case the bidder fails to submit the documents in support of meeting the qualifying requirements (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and their commercial bid shall be returned.

10.2Second Part of Opening:

Envelope-III:-The commercial bids of only those parties shall be opened who meets Qualifying requirements and specifications. It shall be opened on a fixed date which will be intimated separately to only those parties who qualify in line with the qualifying requirements & specifications.

11.0Tenders shall be opened in presence of bidder/s, who may wish to be present.

12.0APCPL takes no responsibility for delay, loss or non-receipt of tender documents sent by post/courier.

13.0. The bidders meeting the qualifying requirements (Technically qualified) may be considered for registration/ Enlistment for similar requirements in future for a period of three years.

14.0Tender papers are not transferable.

15.0The work executed means that the bidder should have achieved the progress specified in the Q.R. even if the total contract is not completed / closed. The same shall be supported by documentary evidence issued by the owner.

16.0The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

17.0Bid not accompanied with requisite bid guarantee in a separate sealed envelope or bids accompanied by bid guarantee of inadequate value shall not be entertained. In such cases bids shall be returned to the bidders without being opened.

18.0If the bid guarantee is in the form of Bank guarantee (BG), the bank should be from the list of banks whose bank guarantee is acceptable to APCPL and should be checked WHETHER THE STAMP PAPER FOR THE BANK GUARANTEE IS PURCHASED IN THE NAME OF THE BID GUARANTEE ISSUING BANK AND THE BANK GUARANTEE SHOULD BE SUBMITTED IN SPECIFIED FORMAT ONLY ALONG WITH BANK GUARANTEE VERIFICATION CHECK LIST. The Bank Guarantee verification check list should have been filled, signed and

(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR) (CONTRACTS & MATERIALS DEPARTMENT)

NIT No. : IGSTPP/C&M/CS/NIT-31 Dated 30/07/2014

Package No. - CRN-1580

stamped by the bidder. The format of Bank Guarantee & Bank Guarantee verification check list is available with tender documents.

19.0APCPL reserves the right to extend the date for submission & opening of bids without assigning any reason thereof at its sole discretion.

20.0Issuance of tender documents does not automatically mean that the bidders are considered qualified. APCPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.

22.0.APCPL reserves the right to accept or reject any or all tenders without assigning any reasons thereof. In such Circumstances, EMD only shall be returned without any additional financial liability to APCPL If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

23.0.Small Scale industries registered with NSIC/SSIDC (Registered in Haryana) shall be exempted from payment of cost of tender documents and Earnest Money Deposit (EMD) subject to submission of copy of valid registration giving details, monetary limits.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY AND LETTER OF UNDERTING (LOU) IN A SEPARATE SEALED ENVLOPE MAY BE REJECTED BY THE APCPL AS BEING NON-RESPONSIVE AND RETURNED TO THE BIDDERS WIHOUT BEING OPENED.

24.0Address for Correspondence:-

Additional. General Manager(C&M)

INDIRA GANDHI SUPER THERMAL POWER PROJECT ARAVALI POWER COMPANY PRIVATE LIMITED P.O. - Jharli, Dist. - Jhajjar

HARYANA 124141

PHONE NO: 01251-266213/266211 /266334 FAX NO: 01251-290900/266202/266266

Email: debjitkar@ntpc.co.in , rkdarbari@ntpc.co.in and rjangra@ntpc.co.in