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NTPC Limited

(A Govt of India Enterprise)

Talcher Super Thermal Power Station

Notice Inviting Tender

For

The Job Of “Maintenance Contract for CCTV system for CHP area of NTPC/TSTPS, Kaniha for three (03) years”.

NIT No: 40024039

I.NTPC invites on-line (e-tender) bids from eligible bidders for aforesaid package, as per the scope of work briefly mentioned here in after.

II.	Brief Details
Bid Invitation Number		40024039
Name Of the job		Maintenance Contract for CCTV system for CHP
		area of NTPC/TSTPS, Kaniha for three (03) years.
Estimated Cost in INR		12.96 Lakhs
Document sale Commencement Date		04.08.2014
Document sale Close Date		18.08.2014
Source NIT		Talcher Super Thermal Power Station
Contract Classification		Works
Last Date and Time for Bid Submission		03.09.2014, 15.30 Hrs
Bid Opening Date & Time (Technical)		03.09.2014,16.00 Hrs
Price Bid Opening Date & Time		Shall be communicated to the qualified bidders
		separately
Cost of bid document in INR		1125.00
EMD in INR		29,000.00

III.Initial Steps for participation in our e-tender is as per the table mentioned below

Type of Vendor					Required Document for viewing our tender document
Vendors			already		1)	Before download/viewing our tender document, party has to pay requisite tender fee
having	SRM		login			either through payment gate way by clicking on “pay tender fee” after login in our
and Password						SRM site or send Crossed Demand Draft/Pay Order/Bankers Cheque in favour of
						NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-
						0909) or UCO Bank Deepshikha (code-1889) of requisite amount directly to us,
						which should reach us at least one working day prior to Last Date of document sale
						period.
Vendors			already		1.	Duly Filled Annexure-1 (format given below) should reach us at least four working
having	SAP		vendor			days prior to Last Date of document sale period.
code,	but	does		not	2)	Before download/viewing our tender document, party has to pay requisite tender fee
have SRM		login		id		either through payment gate way by clicking on “pay tender fee” after login in our
and Password
						SRM site or send Crossed Demand Draft/Pay Order/Bankers Cheque in favour of
						NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-
						0909) or UCO Bank Deepsikha (code-1889) of requisite amount directly to us,
						which should reach us at least four working days prior to Last Date of document
						sale period with Duly Filled Annexure-1.

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New Vendor neither	1. Duly Filled Annexure-2 (format given below) and scanned/photo copy of PAN card
having any vendor	(self Attested) along with the detailed address and EFT form (Annexure-2A) with
code in SAP	certification from the banker should reach us at least seven working days prior to
nor
	Last Date of document sale period.
any SRM login id and
	2. Before download/viewing our tender document, party has to pay requisite tender fee
Password
	either through payment gate way by clicking on “pay tender fee” after login in our
	SRM site or send Crossed Demand Draft/Pay Order/Bankers Cheque in favour of
	NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-
	0909) or UCO Bank Deepsikha (code-1889) of requisite amount directly to us,
	which should reach us at least seven working days prior to Last Date of document
	sale period with Duly Filled Annexure-2.

Note:

∑The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site (SRM login site) directly through below mentioned address.

‘ https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’ .They can also access our e-tender site(SRM login site) through www.ntpctender.com and clicking on Login (e-Tender).

∑NTPC takes no responsibility for any loss/delay/non-receipt of applications/ tenders sent by post.

∑For any details, you may contact the below mentioned numbers: 06760-247246/247253 (or) You may mail to renuraj@ntpc.co.in / pratapsahoo@ntpc.co.in / sreekumarv@ntpc.co.in

IV. Earnest money deposit (EMD):

A.Bid Security/EMD and LOU shall be submitted in a sealed envelope, which should be superscribed

“Maintenance Contract for CCTV system for CHP area of NTPC/TSTPS, Kaniha for three (03) years”, NIT ref no. 40024039 due on date: 03.09.2014 from ____________________________________ (Name and Address of bidder).” , separately offline by the stipulated bid opening date and time at the address given below. Any bid without an acceptable Bid Security (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

B.The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay

Order/Bankers Cheque in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepshikha (code-1889). EMD shall not be accepted in any other form.

C.The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested

D.ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON- RESPONSIVE AND BID SHALL NOT BE OPENED.

E.Benefits to MSEs : Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

Further, in tender, participating MSEs quoting price within price band of L1 + 15 percent shall also be allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to 20 percent of total tendered value. In cases of more than one such MSE, the supply will be shared proportionately (to tendered quantity). However, for procurement of services or supplies where splitting of quantity is not possible, the award shall be given to L1 bidder only.

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The benefit as above to MSEs shall be available only for goods / services produced & provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested / self certified copy of valid registration certificate, giving details such as validity, stores/ services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

IV. SCOPE OF WORK

Maintenance Contract for CCTV system for CHP area of NTPC/TSTPS, Kaniha for three (03) years.

SALIENT TECHNICAL FEATURES:

Salient technical features of the equipment/ systems/ services covered in above NIT are mentioned in Annexure-A (attached herewith). These salient technical features as mentioned in Annexure-A is only to facilitate the prospective bidders to prima-facie understand the requirements under the tender and shall not in any way limit or alter the scope of work and technical features/ specification of equipment/ systems/ services covered in the bidding documents. Detailed provisions with regard to scope of work and technical features/ specification of equipment/ systems/ services, contained in the bidding document shall be final and binding.

V.QUALIFYING REQUIREMENTS

01FINANCIAL CRITERIA:

Turnover : The average annual turnover of the bidder in the preceding three (3) financial years as on the date of bid opening shall not be less than Rs.4.80 Lakh.

02TECHNICAL CRITERIA:

The bidder must have executed similar works during last seven (7) years as on date of bid opening as below:

(a) At least one contract of value not less than Rs.11.50 lakh. OR

(b) Two contracts, each of value not less than Rs. 7.20 lakh. OR

(c)Three contracts, each of value not less than Rs. 5.80 lakh.

Similar Work means: The bidder should have executed contract(s) of “Maintenance of CCTV Systems” or Erection of CCTV systems” in Thermal power plants having unit (s) of 100 MW or above capacity.

NOTES :

1.The work “executed” means that the bidder should have achieved the progress specified in the QR even if the total contract is not completed / closed. The same shall be supported by documentary evidence issued by the owner.

2.Other income shall not be considered for arriving at annual turnover.

3.In cases where audited results of the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

VI. GENERAL TERMS AND CONDITIONS

1.DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID:

Legible copies of the following documents duly signed by the authorised representative of the bidder are to be submitted in support of the qualifying requirement along with technical bid.

A)(i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (B) below

B)Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organisations / Public Sector Enterprises.

C)Audited balance sheet and profit & loss account of preceding three (3) financial years as on date

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of bid opening (2011-2012, 2012-13 & 2013-14).

D)Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

E)Copy of Power of Attorney of Authorized Signatory (if applicable)

F)The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

G)Copy of Sales Tax registration/TIN, Service Tax registration & PAN.

H)The bidder should possess Service Tax registration number or must furnish an undertaking to furnish Service Tax registration number within one month of award of contract.

I)In addition to the above, the bidders have to fill in the enclosed check list and submit along with the bid.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2.Bids should be submitted by 3.30 pm on the scheduled date of opening(After 3.30PM system will not allow) of technical bid and shall be opened online at 4.00 pm , in presence of bidders or their authorised representative who wish to be present.

3.If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

4.First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD in acceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened on the scheduled date as notified in NIT or on the date to be intimated after evaluation of technical bids.

5.No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

6.NTPC takes no responsibility for any loss/delay/non-receipt of tenders sent by post. Offers received late/incomplete are liable for rejection. Sealed bids must be sent at the ‘address for communication’ only.

7.Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

8.NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

9.Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

10.Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector / Government Agencies are NOT eligible to participate.

ADDRESS FOR COMMUNICATION:

THE ADDL.GENERAL MANAGER (CS)	OR THE DGM (CS)
NTPC LIMITED	NTPC LIMITED
TALCHER SUPER THERMAL POWER STATION,	TALCHER SUPER THERMAL POWER STATION,
P.O. : DEEPSIKHA - 759 147,	P.O. : DEEPSIKHA - 759 147,
DISTRICT : ANGUL,(ODISHA)	DISTRICT : ANGUL,(ODISHA)
DIAL : 06760-247244/212314	DIAL : 06760-247243/244397
FAX : 06760-243912/243232	FAX : 06760-243232/243912
WEBSITE : ntpctender.com OR ntpc.co.in	WEBSITE : ntpctender.com OR ntpc.co.in

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Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

Name Of Work:______________________________________________________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till: __________

Address and other detail (Only in case of change )

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:	_________________	City: ____________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

___________________________________________

Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway. In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

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Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name:	___________________________________________________
Address:	___________________________________________________
	___________________________________________________
	___________________________________________________
State:	_________________	City: _______________________
Country:	______________
Pin:	_________________
Telephone NO: _______________		Extn: ________
Fax Number:	_______________
Email ID:	___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

Name Of Job:___________________________________________________________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________	Date of Issue: __________
Amount: _________	DD Valid till:__________

Note: Please download, print and fill up this form and the EFT form. Submit the forms along with a cancelled cheque to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount. DD/BC/Pay Order should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

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E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To,

Addl. General Manager (F & A),

Talcher Super Thermal Power Project,

NTPC Ltd., At/PO: Deepshikha,

Dist.: Angul, Orissa.

Dear Sir,

Ref.: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd., Talcher Super Thermal Power Project, At/PO: Deepshikha, Dist. Angul, Orissa to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY	:
2. ADDRESS	:

PIN CODE :

3.TELEPHONE NO. WITH STD CODE / MOB. NO. :

4.BANK PARTICULARS

A) BANK NAME

:

B) BANK TELEPHONE NO. WITH STD CODE :

C) BRANCH ADDRESS

:

PIN CODE :

D) BANK FAX NO. WITH STD CODE :

E) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

F) BANK ACCOUNT NUMBER

G) BANK ACCOUNT TYPE (TICK ONE) : SAVING

CURRENT LOAN

CASH CREDIT OTHERS

H) IFSC CODE

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments :

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name :

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a Bank No…………………………………………. with our branch and the Bank particulars mentioned above are correct.

DATE						SIGNATURE

(AUTHORISED SIGNATORY) Authorisation No.: …………………….

Name :

OFFICIAL SEAL