NTPC Limited

(A Govt. of India Enterprise)

SINGRAULI SUPER THERMAL POWER STATION

P.O. SHAKTINAGAR, DISTT. SONEBHADRA (U.P) - Pin 231 222

CONTRACT SERVICES

(DOMESTIC COMPETITIVE BIDDING)

SRM Bid No. 40024137

1.0NTPC invites bids from eligible Bidders for “Annual Maintenance Contract of

Public Address System..” through e-tender

2.0

Brief Information of NIT

 

NIT Subject

Annual Maintenance Contract of Public Address

 

 

System.

NIT No. /Date / SRM BI No.

40024137

 

 

Estimated Cost

7.80 lakhs

 

 

Completion Period

02 Years

 

 

Document Sale Start Date & Time

30.07.2014 15:30 Hrs

 

 

Document Sale Close Date & Time

16.08.2014 17:30 Hrs

 

 

Source of IFB/NIT

Singrauli Super Thermal Power Station

 

 

Contract Classification

Works Contracts

 

 

Last Date for seeking clarification

25.08.2014

 

 

Last Date and Time for Bid submission

01.09.2014 15:00 Hrs

 

 

Technical Opening Date & Time

01.09.2014 15:30 Hrs

 

 

Price Bid Opening Date & Time

To be informed later.

 

 

Cost of Bidding Documents

Rs. 513/-

 

 

EMD Amount in INR

Rs NIL

 

 

 

3.0Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor

Required Document for viewing/downloading our tender document

Vendors already having SRM

 

vendor code and Password

Follow Clause No-4 as below

Vendors already having SAP

Step-1: The agency has to furnish Duly Filled Annexure-2 (format given below). It

vendor code, but does not

should reach us at least five working days prior to Last Date of Tender Fee

have SRM Login ID and

Payment

Password

 

 

Step-2 After compliance of step-1, Follow Clause No-4 as below

New Vendor neither having any

Step-1

vendor code in SAP

The agency has to furnish the followings:

nor

A. Duly Filled Annexure-1 (format given below)

any SRM login id and Password

B. PAN card scanned/photo copy (self Attested)

 

C. EFT form(Format Given Below), duly filled and endorsed by their banker

 

D. Copy of PF Documents

 

E. Service Tax Registration

 

F. ESI Code / Undertaking for ESI

 

All these should reach us at least seven working days prior to Last Date of

 

Tender Fee Payment

 

Step-2 After compliance of step-1, Follow Clause No-4 as below

4.0Mode of Payment for purchase of tender document:

a)On-Line:

a. Vendors can view/download the tender document after logging in our e-tender site

i.by clicking on “e-Tender” in home page of www.ntpctender.com or

ii.by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b.Off-Line: Tender Cost in the form of DEMAND DRAFT drawn in favour of “NTPC LTD.”, and payable at STATE BANK OF INDIA, SHAKTINAGAR, (Br. Code No.5767) OR UNION BANK OF INDIA, SHAKTINAGAR, (Br. Code No.541486) shall be submitted along with the request for issuance of tender documents, which shall be refunded in case the tender document is not issued. However, Pay Order/Bankers Cheque shall also be acceptable, if the same is issued by SBI/UBI, Shaktinagar.

Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

5.0Bid Security: LETTER OF UNDERTAKING (LOU):

Bidder has to submit LETTER OF UNDERTAKING (LOU) in hard copy (offline) of requisite value in a separate envelope super scribing LOU Envelope which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i.“EMD Envelope” should contain the EMD of requisite value & LOU, strictly in valid form

 

as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document

 

in

of seeking exemption of EMD as iii. c).

 

 

ii. If Bid

 

(EMD) & LETTER OF UNDERTAKING (LOU) in Original of

 

 

 

agency is not

in a sealed envelope, their bid shall not be opened.

the

 

 

EMD amount

by any agency is less than the stipulated EMD, their

 

shall

 

be rejected.

 

 

 

 

iii.

EMD may be furnished in

of the following forms:

 

 

 

a) For EMD amount of any

:

 

 

 

Pay Order / Cross Demand

/ Banker’s

 

favor of NTPC Limited and

 

drawn preferably on SBI,

Branch,

 

(Branch Code-5767) or

 

UNION BANK OF INDIA,

 

 

No.541486)

 

b) In case EMD amount is >Rs 50000/-

above:

 

Bank Guarantee (BG)

from

a

 

/ other banks (as per NTPC

 

approved list) also will be

. Format of

 

against Bid Security and List of

 

Banks for Bid Security are

as Annexure-I

 

VII respectively. BG should

 

be unconditional and

 

and should be valid

period of 90 days beyond

 

the bid validity period.

 

 

 

 

c)

Small Scale

registered with the National Small

Industries Corpn.

 

shall be

from payment of tender cost/Earnest Money

. SSI Units

 

 

UPSSIDC are also entitled for exemption of

.

 

Small

Industries

registered with NSIC/UPSSIDC shall be

from

 

 

of Security Deposit up to the monetary limit for which the unit is

 

NSIC/UPSSIDC.

 

 

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.

d)Bid Security of all the unsuccessful Bidders will be returned after award of the

 

e)

The Bid

 

shall be forfeited in any of the following

 

the

 

 

 

 

 

 

 

 

Owner without

or proof of damage to the Owner:

 

(i)

If the Bidder withdraws or varies

during the period of Bid

 

by the Bidder

 

in the Bid Proposal.

 

 

 

 

 

 

 

(ii)

In case the Bidder does not accept the

 

towards

discrepancies in their bid,

 

where ever the breakup of prices have been

 

.

 

 

(iii)

If any deviation, variation or additional condition etc

anywhere in our technical and / or /

 

Price Bid implicit or explicit, shall stand

 

 

without any cost implication

 

whatsoever to employer, failing which the bid

 

shall be

.

 

(iv)

In the case of a successful bidder, if the

fails within the

 

time limit to furnish

 

the acceptance of Letter of Award /

 

Order.

 

 

 

(v)

In the case of successful Bidder, if

 

fails, within the time limit, to

the required

 

Contract Performance

 

case the same is required as per

the P.O /

 

LOA.

 

 

 

 

 

 

 

 

 

(vi)

If the bidder / their

 

commit any fraud while competing for this contract

 

to Fraud prevention

 

of NTPC.

 

 

 

 

 

 

f)

No

shall be payable by NTPC on the Bid Security.

 

 

g) BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED

ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

7.0Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers once they are posted in the c-Folder.

8.0 Brief Description of Work:- Annual Maintenance Contract of Public Address System.

9.0Qualifying Requirements of Bidders:

1The bidder should have executed/completed Public Address System Maintenance work in 200MW or above capacity Thermal Power Station during last 7 years ending last day of the month previous to the date of NIT having minimum contract values as indicated below :

a) Three executed/completed contracts, as above, of cost not less than Rs.3 Lakh each. OR

b) Two executed/completed contracts, as above, of cost not less than Rs.4 Lakh each. OR

c) One executed/completed contract, as above, of cost not less than Rs.6 Lakh.

2The average annual turnover of the bidder in the preceding three ( 3) completed financial years ending with Financial year 2012-13 as on date of bid opening shall be not less than Rs. 4 Lakh.

10.0Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

I.Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

II.Technical Bid:

a.All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b.Any other data/information as sought in our tender document

III.Company/Firm Details:

a.Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

b.Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

IV.

Copy of Service tax registration certificate.

V.Copy of Sales Tax Registration / VAT Certificate

VI.

Copy of valid independent PF code no. issued by concerned RPFC.

VII.

Copy of PAN card.

11.0Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

12.0NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall

have claim arising out of such action.

13.0NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

14.0If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

15.0Tender document is not transferable.

16.0Package Co-ordinator:

1)Shri Joby Raphael T, Dy. Manager (CS) NTPC /SSTPS ,

2)Shri Vijai Kant DGM (CS), Mob. No- ..................... e-mail: vijaikant@ntpc.co.in

Address for Communication:

17.0The Addl. General Manager (Contracts)

NTPC Limited, Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

Phone No.05446-232187,

Telefax No.05446-232187/232423, E-mail : balramprasad@ntpc.co.in

18.0The Addl. General Manager (Contracts) I/C

NTPC Limited, Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

Phone No.05446-232430/236090,

Telefax No.05446-232430/232423, E-mail : sucharitadutta@ntpc.co.in

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State:

_________________

City: _______________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________

Date of Issue: __________

Amount: _________

DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________

Date of Issue: __________

Amount: _________

DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address:

___________________________________________________

 

___________________________________________________

 

___________________________________________________

State:

_________________

City: ____________________

Country:

______________

 

Pin:

_________________

 

Telephone NO: _______________

Extn: ________

Fax Number:

_______________

 

Email ID:

___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure-3

 

E.F.T. Form

Bidder’s Name and Address:

To,

 

NTPC Limited,

 

.............................................

 

.............................................

Dear Sirs,

 

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1.NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4.BANK PARTICULARS

(A)BANK NAME

(B)BANK TELEPHONE NO. (WITH STD CODE)

(C)BRANCH ADDRESS

Pin Code

(D)BANK FAX NO (WITH STD CODE)

(E)BRANCH CODE

(F)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

(G)BANK ACCOUNT NUMBER

(H)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5.PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

SIGNATURE (AUTHORISED SIGNATORY)

DATE________________ NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

 

It is certified that above mentioned beneficiary holds a bank account no. ....................................

with

our branch and the Bank particulars mentioned above are correct.

SIGNATURE (AUTHORISED SIGNATORY)

DATE________________

Authorization

No.:................................

NAME: __________________________

OFFICE STAMP