DETAILED IFB

NTPC LIMITED

(A Govt. of India Enterprise)

CORPORATE CONTRACTS, NOIDA

INVITATION FOR BIDS (IFB)

FOR

AIR CONDITIONING SYSTEM PACKAGE

FOR

MEJA THERMAL POWER PROJECT (2X660 MW)

OF

MEJA URJA NIGAM PRIVATE LIMITED

(A Joint Venture of NTPC Limited and Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited)

AT

MEJA, DISTRICT ALLAHABAD, STATE OF UTTAR PRADESH, INDIA

(International Competitive Bidding)

Bidding Document No.: CS-0360-147(R2)-2

1.0NTPC Limited on behalf of Meja Urja Nigam Private Limited (MUNPL) invites online bids on Single Stage Two Envelope bidding basis (Envelope-I: Techno- Commercial Bid & Envelope-II: Price Bid) from eligible bidders for aforesaid Package, as per the Scope of Work mentioned hereinafter.

2.0BRIEF SCOPE OF WORK

The brief scope of work includes design, engineering, manufacture, testing at works, delivery and storage at site, erection, testing and commissioning of all air-conditioning equipment for Control rooms, Control Equipment rooms, UPS, Battery Charger rooms, SWAS room in Main Power House, ESP Control rooms, Water System Control room, Static Excitation System Control room, Switchyard Control room building, offsite building control rooms and control & instrumentation.

3.0NTPC intends to finance the subject package through ECB/Own Resources.

4.0Detailed specification, scope of work and terms & conditions are given in the bidding documents, which are available for examination and sale at the address given below and as per the following schedule:

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5.0All bids must be accompanied by Bid Security for an amount of ` 21,28,000/-

(Rupees twenty one lakh twenty eight thousand only) or US 35,100 (US Dollars thirty five thousand one hundred only). ANY BID NOT

ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY NTPC AS BEING NON- RESPONSIVE AND SHALL NOT BE OPENED.

6.0BENEFITS/EXEMPTIONS TO SUPPLIES FOR MEGA POWER PROJECTS

Meja Thermal Power Project (2X660MW) of MUNPL has been declared a Mega Power Project by the Government of India. Accordingly, supplies of goods under this package shall be eligible for the benefits/ exemptions as per provisions of the relevant notifications of the Govt. of India.

7.0QUALIFYING REQUIREMENT FOR BIDDERS

In addition to the requirements stipulated in Section ITB (Instruction to Bidder), the following shall also apply:

7.1.0Technical Criteria

7.1.1The Bidder should have designed, supplied, erected and commissioned atleast one (1) number of Air conditioning system having a total installed capacity of 300TR or more, which should have included at least one chilling unit with a minimum capacity of 60TR. The system should have been in successful

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operation for at least one (1) year prior to the date of Techno -Commercial bid opening.

7.2.0Financial Criteria:

a)The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of Techno-Commercial bid opening, should not be less than ` 72 Millions (Indian Rupees Seventy two Millions only) or in equivalent foreign currency.

b)The Net Worth of the Bidder as on the last day of the preceding financial year should not be less than 25% of its paid-up share capital.

c)In case the Bidder is not able to furnish its audited financial statements on stand alone entity basis, the unaudited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

(i)Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of its Holding Company.

(ii)A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the Consolidated Financial Statements of the Holding Company.

In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

d)In case a Bidder does not satisfy the financial criteria, stipulated at Cl. 7.2.0(a) and/ or Cl. 7.2.0(b) above on its own, its Holding Company would be required to meet the stipulated turnover requirements at Cl. 7.2.0(a) above, provided that the Net Worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution of the Holding Company as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

e)The unutilised line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by its Bankers should not be less than ` 43 Millions (Indian Rupees Forty three Millions only) or in equivalent foreign currency.

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In case certificates from more than one bank are submitted, the certified unutilized limits should be of the same date from all such banks.

f)Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/guarantee limit for the whole group, the Bidder would be required to provide a Banker’s certificate regarding the unutilised line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre shall certify that out of the aforesaid limits certified by its bankers, the Bidder shall have access to the line of credit of a level not less than the specified amount at Cl.7.2.0 (e) above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

g)In case the Bidder’s unutilized line of credit for fund based and non-fund based limits specified at Cl. 7.2.0(e) above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case the Bidder is awarded the Contract, the Bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amount at Cl. 7.2.0(e) above to the Bidder or to the Treasury Management Centre as the case may be, shall be acceptable.

NOTES:

(i)Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

(ii)Other income shall not be considered for arriving at annual turnover.

(iii)For unutilised line of credit for fund based and non-fund based limits and Turnover indicated in foreign currency, the exchange rate as on seven (7) days prior to the date of Techno-Commercial bid opening shall be used.

7.3.0Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / his Collaborators/Associates/Subsidiaries/ Group companies to perform the

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contract, should the circumstances warrant such assessment in the overall interest of the Employer.

8.0NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without assigning any reason whatsoever and in such case no Bidder / intending Bidder shall have any claim arising out of such action.

9.0Prospective Bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC.

10.0A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at New Delhi or directly through the payment gateway at our e- Tender Site (https://etender.ntpclakshya.co.in). For logging on to the e-Tender Site, the bidder would require user id and password which can be obtained by submitting a questionnaire available at our e-Tender site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date along with duly filled in questionnaire for issuance of user id and password.

11.0Issuance of Bidding Documents to any Bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted online and opened at the address given below in the presence of Bidder’s representatives who choose to attend the bid opening. Bidder shall furnish Bid Security, Power of Attorney, Integrity pact / Deed of Joint Undertaking/JV Agreement (as applicable) in physical form as detailed in Bidding Documents before the stipulated bid submission closing date and time at the address given below.

12.0Transfer of Bidding Documents purchased by one intending Bidder to another is not permissible.

13.0Address for communication:

AGM (Contract Services-I),

NTPC Limited,

6th Floor, Engineering Office Complex, A-8A, Sector-24, NOIDA,

Distt. Gautam Budh Nagar, (UP), INDIA Pin - 201301

Fax No.: 0091-120 – 2410359/2410284/2410011

Tel. No.: 0091-120- 2410661/4946613/4946692 e-mail: deepakjayal@ntpc.co.in, snjha@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in or www.ntpctender.com or www.ntpc.co.in.

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