NTPC Limited
(A Government of India Enterprise)
Korba Super Thermal Power
NOTICE INVITING TENDER (NIT)
FOR
Brief Details
2.0
NIT No: 40024376
40024376
Bidding Document No:
1.0
NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned
hereinafter:
FOR THREE YEARS.
(Domestic Competitive Bidding)
HIRING OF TWO NOS. OF TRUCKS FOR AUTO BASE & BOILER MAINTENANCE DEPARTMENT
KS/CS/O&M/138013
Date:31.07.2014
NIT No.
05.10.2014 10:30:00
1,170.00
Services
30.09.2014 10:00:00
Source of IFB/NIT
Cost of Bidding Documents in INR
Last Date and Time for Bid submission
Bid Opening Date & Time
Technical Opening Date & Time
30.09.2014 10:30:00
Contract Classification
Document Sale Close Date & Time
12:00:00
30.08.2014 17:00:00
Document Sale Commencement Date & Time
NIT Date
31.07.2014
31.07.2014
Korba Super Thermal Power
the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC
A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of
3.0
4.0
and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.
stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security
Last Query Date (if any)
10.09.2014
Pre-Bid Conference Date & Time (if any)
EMD in INR
82000.00
Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the
Ltd.,
Payable
at
KORBA
through
or
directly
the
payment
gateway
at
our
SRM
Site
(https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require
vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM
site as well as at NTPC tender site (
www.ntpctender.com). First time users not allotted any vendor code are required to
approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for
issue of vendor code and SRM user id/password.
indicated below:
1.1 The Contractor / Party will be required to deploy vehicle having the required specification in the following type as
1.0 SCOPE OF WORK & GENERAL TERMS & CONDITIONS:
Diesel Driven Truck
01
TATA LPT (1613/42 HSD SS) or EQUIVALENT WITH HALF BODY BUILT WITH
Sl No.
SCOPE OF WORK & TERMS AND CONDITIONS
Brief Scope of Work & other specific detail
5.0
Category of Vehicle
Type
Model
PROVISION TO OPEN ALL THE THREE DALLAS.
JAN-2012 ONWARDS
1.2
The contractor shall ensure that vehicles deployed to the company are in perfect running condition and are trouble
1.3 The vehicle supplied to the company on hire shall be with decent up holstery.
free.
2.1 This Contract shall be valid for a period of 915 days from the date of deployment.
1.4 All major and minor repairs of the vehicle supplied on hire to the company shall be borne
by the contractor and
3.0
extended for subsequent period on mutually agreed terms and conditions.
contractor shall be entitled for only the on account payment due to him for the work actually performed and as certified
However contract can be
FORE- CLOSURE OF CONTRACT
3.1
In the event of NTPC deciding that the services of the Truck is not required, NTPC may fore-close the contract by
serving a one month's notice of the same by the Engineer-In -Charge to the contractor. Upon such fore-closure, the
PERIOD OF CONTRACT:
2.0
company shall have no liability on this account.
Vehicle should meet the requisite specifications.
1.5
fore-closure of the contract.
4.0
by the Engineer-In -Charge. No claim for
loss of profit, etc., whatsoever shall be entertained subsequent to such
SUPPLY & PLACEMENT:
CANCELLATION OF CONTRACT:
NTPC shall stand forfeited. NTPC shall also reserve the right to carry out the unfinished work at the risk and cost of
holidays.
5.0
the cancellation shall be entertained
5.1 Vehicle required for 12 hours daily shall be deployed for all the days of contract period, except Sundays and
4.1 If it is found that the performance of the Contractor is not satisfactory/ non deployment of vehicle for more than 7
the Contractor. Decision as taken by the Engineer-In-Charge as regards cancellation, etc.. shall be final and binding on
serving of a notice of default, NTPC shall reserves the right to cancel the Contract by serving a 7 days final notice for
the Contractor and no further correspondences regards revocation of cancellation, waival of forfeiture, etc# subsequent to
the same. Upon such cancellation, the entire Earnest Money Deposit/ Security Deposit of the Contractor, lying with
days and the Contractor does not take any remedial and corrective actions for improving the performance, even after
5.2 Whenever any vehicle hired is to be withdrawn for any reasons, the contractor should ensure prior replacement of
contractor shall be liable to make good such losses in the manner as prescribed by the Company.
7.0 OVER TIME
reasons attributable to the contractor or his employees and cause damages to the persons / property of the company, the
6.3 Should the vehicle supplied on hire by the contractor to the company by the contractor meet with an accident due to
not bear any expenses on this account.
such vehicle before withdrawal.
6.1 Should the vehicle on hire by the Contractor to the Company meet with an accident, while being utilized by the
6.2 The contractor shall cover this risk adequately by obtaining comprehensive insurance policies and the company shall
Vehicle shall be got approved from the user before withdrawing the earlier vehicle.
6.0
company, no claim on account of damages to the vehicle and to the persons traveling in such vehicle including the
employee of the contractor (includes Driver / Cleaner of the vehicle) shall be maintainable on the Company.
ACCIDENT:
All payments due to the contractor will be payable on completion of a month in the subsequent month after
8.1
7.1 Normally working hrs will be from 8.00 AM TO 8.00 PM. However vehicle can be detained as per requirement.
The over time charges
will be paid beyond 12 hrs duty as per approved rates.
8.0
PAYMENT:
8.3
Fuel i.e.Cost of diesel will be reimbusred
contractor along with his bills.
purchased
by NTPC at prevailing
of Oil and Lubricant will have to be borne by contractor.
In case of excess consumption of fuel in comparison
actual utility the amount payable to the contractor will be reduced by the amount which is the cost of excess fuel
Payment due, if any will be based on verification of such documents.
to
certification on the basis of which the diesel consumption will
from time to time, to be certified by Officer-in-charge.
8.2
Such payment will be based on the documentary evidence of utilization of the
receiving proper bills from the contractor in the prescribed proforma along with supporting documents as may be needed
vehicles which will be based on the
daily Log books/trip sheets certified by the user department / personnel, a copy of which are to be submitted by the
during the month.
rate on the basis of 01 litre per 4.0 km. cost
The daily log book will be submitted to the Engineer-in-charge for verifications and
No advance shall be payable to the contractor.
8.6 Service Tax shall be paid extra at actuals on production of bills if applicable.
be made.
In case the user has no objection to the specific request made in advance by the contractor for not making the
8.5
8.4 However, if the diesel has been purchased at an outstation beyond 200 kms. The rate will be on the actual rates paid
be accounted for.
by the contractor, which will be decided on verification of cash bills produced by the contractor in support of such
claims.
Truck available
Should the company be held responsible for any of the lapses of the contractor or his employees at any stage during the
The vehicle will be allowed one day in a month for routine maintenance with prior intimation and approval of the
non-availability of the
Truck.
9.3
9.2
However, no payment shall be made for such period certified by the user.
for a specific period in a particular month, then no penalty shall be levied for such authorized period of
COMPENSATION FOR NON-AVAILABILITY:
9.1
9.0
If the vehicle is not made available un-authorizedly i.e. absent from duties, then on such circumstances cash
compensation will be deducted
@ 50% of the rate applicable from the bill of contractor.
No payment for the day will
User / Engineer-in-charge.
No charges will be deducted for the particular maintenance day.
The contractor shall inspect and examine the site and the surroundings and
shall satisfy himself.
any misunderstanding or other wise shall be allowed.
10
DEDUCTION FOR OTHER REASONS:
11
subsequent to
himself fully with the above irrespective of the fact whether he has done so or not and no claim on this account shall be
maintained at a later date.
The contractor shall not sub-let of the contract.
13 ARBITRATION:
including the security deposits.
with overhead charges calculated at 20% from an amount payable to the contractor,
deduct such amounts together
contract period and should the company be made liable to incur such expenditure on this account, the company shall
It will be taken that the contractor is familiarized
No extra charges
INSPECTION OF SITE:
13.1 Except otherwise provided for in the contract, all questions and disputes relating to the specifications, instructions,
contractor is exempted by Income Tax authorities.
12 SUB CONTRACT:
orders
or the executions or failure to execute the same, whether arising during the work or on completion shall be
referred to the sole arbitration of the General Manager of KSTPS.
15 GENERAL CONDITIONS:
15.1
Truck shall be deployed by KORBA STPS for any department inside Township / Main Plant at various locations
13.2 The award of the arbitration shall be final, conclusive and binding on all the parties of this contract.
Income tax as per provision of Income tax Act from gross value of contract shall be deducted at source unless the
14 INCOME TAX:
shall have to adhere with the timing.
than this will be treated as
absent from duties and cash compensation will be deducted at normal rate for absent period
as a special case.
15.5 The payment shall be made on monthly basis as per actual working of the Truck and it shall remain in custody of
NTPC.
for this purpose owner will be allowed one day (for 24 hours) deployment vehicles only in a month as paid off.
deployment of the Truck. However, the vehicle is mainly required for work in duty / Plant / Township area / sites.
allied emergencies.
15.3 Driver shall be provided by the owner with a minimum Rs.1000/- as cash with him for minor maintenance work /
15.2 Vehicle can be utilized upto 500 km in a day for any work upto maximum radius of 200 kms from the place of
15.4 The servicing and repairing shall be carried-out by the owner immediately on under intimation to User department
More
15.7 No expenditure will be reimbursable to the contractor for the run from the garage to the site of requirement daily.
15.8 The garage should be situated within a radius of 15km. From the place of deployment.
16 DRIVERS & CLEANERS:
16.1 The contractor shall ensure that the vehicles hired to the company are driven only by himself by or any other
15.6 The vehicle (Truck) provided by the contractor on hire to the Company should be made available at the place and
time as specified by the authorized officers of the company in time.
16.4 The contractor or his employees shall not at any time cause or permit any nuisance or damage to properties on the
site and township and or do anything which shall cause unnecessary disturbance or inconvenience to the owners, tenants
per the relevant statutes, such wages shall not be less than the minimum rates of wages notified by Govt. of India
or residents and the public in general.
17 WAGESAND WORKMEN#S COMPENSATION:
verification and one copy each of such document shall be submitted.
17.1 The persons deployed by the contractor in the vehicles shall be paid wages by the contractor timely and in full as
the vehicles hired and drivers employed shall be produced to the company at such places and times as may be needed for
16.3 Originals of driving licenses, registration books ownership details and all other relevant documents connected with
16.2 The licenses of the drivers employed on the vehicle will be verified by the company before they are put on work.
competent and experienced driver possessing valid and current driving license.
brought under workmen#s compensation act or any of its subsequent amendments unless the contractor makes a written
or not while in
Minimum Wages Rules and subsequent notification issued from time to time.
17.4 Any claims that may arise out of the employees of the contractor if met by the company, the company shall have
or upon the works or the site of the same and the company shall not be bound to defend any claim
the right to recover such amounts from the contractor and the liability in full with an additional charges of 20%
overheads.
and for specifying any such claim.
company as and when required.
17.3 The contractor will indemnify the company from all claims for injuries caused to any persons whether a workmen
17.2 The contractor shall obtain workmen#s compensation insurance for all the persons employed by him and such
insurance shall be kept current and valid during the period of contract.
Copies of such insurance should be sent to the
request for the same and first deposit with the company, a sum which the company might incur by reason of defending
17.5 The company shall further be entitled to recover the amount paid by way of compensation under the aforesaid act
or under any other law by deducting the sum from the security deposit of the contractor or from any other sum due to
commencement of
work.
can obtain such license and documents at the cost of contractor and cost along with additional 20% overhead will be
18.4 A Photostat copy of such permits / licenses shall be submitted to the authorized officer of the company before
recovered from the bill of contractor.
18 OWNERSHIP PERMITS AND INSURANCE:
18.1 Vehicle supplied to the company on hire should possess valid and current permits / licenses including Commercial
Taxes as may be required by the respective RTOs for the whole duration of the contract.
In case of failure, NTPC
18.2 No amount is payable by the company for obtaining such permits / licenses.
him under this contract or any other kind whatsoever.
18.3 To keep proper license and documents for the vehicle is the prime duty of contractor.
18.5 The contractor shall ensure that the vehicles supplied on hire to the Company are comprehensively insured and
maintained current and valid during the total period of contract.
18.6 The cost of such insurance shall not be borne by the Company.
18.7 A Photostat copy of such insurance policies of the vehicle hired by the company shall be made available to the
company free of
cost by the contractor before commencement of work.
If any renewals or amendments to those
insurance policies are carried-out during the currency of the contract the contractor shall made available a copy of such
change immediately to the company.
19.2 However, specific requests for accommodation facility may be considered on cost recoverable basis subject to
availability.
cost and company will
Decision taken by the company shall be final in this regard.
period of contract only and the contractor shall vacate the same on the date or termination / completion of the contract.
Accommodation will be available for the
19 ACCOMMODATION AT KORBA, BOARDING & LODGING AT OUTSTATION:
including in case of night halts.
employees.
19.1 The Company shall not be liable to provide either accommodation or garage facilities to the Contractor or his
have no liability for the same.
The contractor shall provide such facilities to the drivers and other employees at his
19.3 The company shall not be responsible for the boarding and lodging of the drivers either at Korba or at outstations
20 RETENTION CHARGES FOR OUTSTATION DUTIES:
For outstation duties (Bilaspur/Sipat, Raipur) beyond 110 km. in one way
with or without night halt, NTPC shall pay
21.0
Wherever mobile communication fails, it is the
SPECIAL CONDITIONS:
Vehicle driver must have a Mobile phone for communication.
producing the
21.2 However, such expenditure at 21.1 will be reimbursed provided the contractor claims reimbursement of the same by
undertaken by the vehicle for the company, such charges shall be initially paid by the contractor.
21.1 Toll charge at bridges, parking charges in Airport / Railway stations wherever become payable for the Journey
21 TOLLS AND PARKING CHARGES:
21.1
original receipts, such claims shall be made before completion of the following month.
extra charges of Rs.250/-, in such cases no night halt shall be paid extra.
21.5
and
21.4
minimum rates
of wages notified by Central Government minimum wages rules
subsequent notification issued from time to time.
minimum wages as notified by the Government of India along with statutory benefits shall be paid.
The trade of Driver comes under Skilled Category and cleaner comes under unskilled category for which
Such wages shall not be less than the
contractor timely
21.3 The persons ( Driver) and (Cleaners) deployed by the contractor in the vehicles shall be paid
and in full
by the
the relevant statutes i.e. Driver- Skilled Category, Cleaner- Unskilled category.
as
contractor. NTPC shall not pay any additional increase in taxes beyond the contract rate.
Any increase in taxes, Commercial taxes etc. during the currency of the contract period shall be born by the
21.2
The expenditure
wages
incurred will not be reimbursed.
responsibility of the driver to communicate with EIC/Authorized persons from nearest PCO booth.
per
21.6
The vehicle owner shall facilitate opening of savings bank account in the name of the Driver and Cleaner.
21.9 In addition #Special Conditions for the Contracts of Hiring of (04 Wheelers) Vehicle as per ISO 9002 Rev.2.2
Payment of wages shall be made to the driver through their SB Account only.
The driver should at least have 3 years experience.
21.7
The bio-data of Drivers and Cleaner including Voter ID Proof, Ration Card Proof or any of the valid proof of
1.0 QUALIFYING REQUIREMENTS [QR]:
7.0
The Bidder should have Trucks of TATA LPT 1613/42 HSD SS or equivalent, manufactured in or after Jan#2012, in
bidding documents.
Qualifying Requirements for Bidders:
6.0
Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of
local land oustee.
identity is to be collected and the bio-data form is to be sent to the police for verification in case the driver is not a
dtd.01.08.2002 will also apply.
21.8 The vehicle should have valid comprehensive insurance covering the life of the driver also.
The vehicle to have valid permit / License from RTO.
(ii)
(i) The owner shall cover Insurance comprehensively as per Commercial norms.
Besides, all the bidder will have to give undertaking for following which will be indicated in the
deploy new trucks within one month from the award of contract.
2.0
-
tender documents
good running condition (with average fuel consumption of at least 04 kmpl). Alternatively, bidder can purchase and
Notwithstanding anything stated above, the Owner reserves the right to assess the capabilities and capacity of the
3.0
(iii)
The owner shall take Service Tax registration, PAN No. within 15 days from the date of award.
(iv) Commercial Tax shall be borne by the owner of the Truck deployed (if applicable).
Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.
NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without
8.0
.
his collaborators / associates / subsidiaries / group companies to perform the contract, should the circumstance
Bidder /
9.0
warrant such assessment in the overall interest of the Employer.
1. Vendor code
4. Contact no. i.e. Mobil no., fax no. etc.
5. Email id
2. Contact person name
3. Contact person designation in firm
immediately at given address just after publication of NIT.
10.0
assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such
Address for Communication
a. Any bidder who is having vendor code in SAP but not in SRM, they should contact with following details
action.
b. Any bidder who is not having vendor code in SAP (also in SRM) should contact immediately at following address just
as in sl. no. 2 to 7 of as above.
Contract Services, NTPC-Korba,
after publication of NIT. They have to submit copy of PAN card, cancelled cheque, address proof, EFT form and details
2nd floor, Vikas Bhawan,
AGM (CS),
PO- Vikas Bhawan (Jamnipali), Distt. Korba, CG-495450
Fax. 07759- 237199, phone # 07759-237036,Mob. no. - 9425284709