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NTPC Limited

(A Government of India Enterprise)

EASTERN REGION-1 HEADQUARTERS, PATNA

NOTICE INVITING TENDER (NIT)

FOR

"RUNNING& MAINTENANCEOF GUEST HOUSE

AND

BACHELOR ACCOMMODATION

AT NTPC ER-I HQ, PATNA"

(Domestic Competitive Bidding)

NIT No: 40023784

Date 02.07.2014

1.0NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter.

2.0Brief Scope of Work & other Specific details: "Running & Maintenance of Guest House and Bachelor Accommodation at Patna".

3.0Brief Details:

Bid Invitation No.	40023784

NIT Date	02.07.2014

Document Sale Commencement Date & Time	03.07.2014, 10:00:00

Document Sale Close Date & Time	25.07.2014,	17:30:00

Source IFB/ NIT	Eastern Region-1 HeadQuarters, Patna

Contract Classification	Works Contract

Last Date and Time for Bid Submission	05.08.2014,	15:00:00

Techno-Commercial Bid Opening Date & Time	05.08.2014,	15:30:00

Cost of Bidding Document in INR	Rs. 900.00 (Rupees Nine Hundred only)

Bid Security / EMD in INR	Rs. 65,000.00 (Rupees Sixty Five
Bid Security / EMD in INR	Thousand only).
	Thousand only).
Reverse Auction	Not Applicable

4.0	Bid Security / EMD of Rs.65,000.00 (Rupees Sixty Five Thousand only) is to be paid
	in the form of Bankers Cheque / Demand Draft drawn in favour of NTPC Limited, payable
	at Patna.

An irrevocable Bank Guarantee of any Nationalised or Scheduled Bank* in favour of NTPC Ltd., Patna as per NTPC pro-forma is also accepted as Bid Security / EMD. Pro-forma of the

Bank Guarantee given in bid documents.

* list of banks is given in tender documents.

Bid Document No.- ER-1HQ/C&M/40023784

4.1Bid Security and Letter of Undertaking shall be submitted in a sealed envelope separately offline (by post/ by hand) latest by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and ‘Letter of

Undertaking’ shall be treated as non-responsive by the employer and shall not be opened. All credential filled up formats & supporting documents as asked by NTPC are to be given online as attachments with the bid.

EMD / Bid Security of inadequate-value / unacceptable form shall not be entertained and such bids shall not be opened.

5.0Any document submitted by the agency in hard copy other than Bid Security / EMD and Letter of Undertaking before bid opening, may not be considered, except those bulk documents like Annual Reports, PO Copies, which are difficult to be uploaded.

6.0A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at Patna or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user ID and Password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender

site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least seven working days prior to Document Sale Close date alongwith duly filled in questionnaire for issue of vendor code and SRM user ID/ Password.

7.0Exemptions for MSME/ SSI/ NSIC Registered Companies:

a)MSME / Small Scale Industries registered for similar work with the National Small Scale Industries Corporation shall be exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with West Bengal State SSI are also entitled for exemption of EMD / Tender Cost. Such parties can send the request for Tender Documents along with copy of certificates self attested.

b)MSME / Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC) or Directorate of Industries, West Bengal State shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC / Karnataka State Directorate of Industries.

c)Tenderers seeking exemption should enclose a photocopy of valid Registration Certificate giving details such as validity, stores and monetary limits to the Package Coordinator / AGM (CS) at the address given below at least seven working days prior to the last date of tender fee payment for getting the authorization for participating in the e-tendering.

8.0Initial steps for participating in our E-tender is as per the table mentioned below:

Type of Vendor	Required Document for viewing our tender document

Vendors already having	Before download/ viewing the tender document, bidder
SRM Vendor Code and	has to pay requisite tender fee either through payment
Password	gate way by clicking on “pay tender fee” after login in our
	gate way by clicking on “pay tender fee” after login in our
	SRM site or send D/D to us directly, which should reach us
	at least seven working days prior to Last Date of Tender
	Fee Payment.

Bid Document No.- ER-1HQ/C&M/40023784

Vendors already having	1.	Duly filled Form-B (format given below) should reach
SAP Vendor Code, but		us at least five working days prior to Last Date of
does not have SRM		Tender Fee Payment.
does not have SRM
login ID and Password	2.	Before download/ viewing the tender document, bidder
		has to pay requisite tender fee either through payment
		gate way by clicking on “pay tender fee” after login in
		our SRM site or send D/D to us directly, which should
		reach us at least seven working days prior to Last Date
		of Tender Fee Payment.
New Vendor neither	1.	Duly filled Form-A (format given below) and PAN card
having any vendor		scanned / photo copy (Self Attested) along with the
code in SAP		detailed address should reach us at least seven working
nor		days prior to Last Date of Tender Fee Payment.
any SRM login ID and	2.	Before download/ viewing the tender document, bidder
Password	2.	Before download/ viewing the tender document, bidder
		has to pay requisite tender fee either through payment
		gate way by clicking on “pay tender fee” after login in
		our SRM site or send D/D to us directly, which should
		reach us at least seven working days prior to Last Date
		of Tender Fee Payment.

Note:

1.The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site) directly through below mentioned address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

2.Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For further details regarding this please visit the link “GUIDELINES TO BIDDERS” in NTPC E-Tender Website. NTPC won’t be responsible for any vendor not having a suitable valid digital certificate.

9.0Qualifying Requirements: GENERAL REQUIREMENTS:

1.1The Bidder may be a proprietary firm, Partnership firm, Limited Company, Registered Cooperative Society, Corporate body legally constituted possessing the required licenses, registrations etc as per law valid at least for 12 months from the date of the opening of tender.

1.2The bidder must have experience of Running, Maintenance and catering Services of Guest House / Transit Camp / Management Training Institute of Central Govt. Deptts/ PSUs/Large Organizations of repute/ 2 Star (or above star) Hotels for last 3 years ending 31st March 2014.

Bid Document No.- ER-1HQ/C&M/40023784

1.3Average Annual financial turnover during the last 3 years, ending 31st March of the previous financial year, should be at least Rs 9,71,450/-

AND

1.4Experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following:

a)three similar completed works, each costing not less than the amount equal to Rs

12,95,266/- or

b)two similar completed works, each costing not less the amount equal to Rs

16,19,083/- or

c)one similar completed work costing not less than the amount equal to Rs

25,90,532/-).

“Similar Completed Works’ means “Running, Maintenance and catering Services of Guest House / Transit Camp / Training Institute of Central Govt. Deptts/ PSUs/Large

Organizations of repute/ 2 Star (or above star) Hotels having minimum 11 no of rooms during the last seven years”

Note:-

∑Further, for completed similar works, agency shall submit copies of work-order along- with successful completion certificate, (TDS if applicable) as a documentary proof, otherwise bid may be summarily rejected.

∑The completed cost of the work may be updated @ 8% compounded for each completed year ending March 31’.

∑Bidders should attach self attested certificates along with tender on the date of the submission for assessing pre-qualification.

∑The Bidder should submit Documentary proof related to minimum requirements as stated above in separate envelop along with the bid.

∑It may also be noted that lowest bidder has to produce original certificates for verification before award of the work.

1.5Bidder shall provide documentary evidence of Service Tax, VAT registration, PF registration, ESIC registration (wherever applicable) and power of attorney at the time of bidding. Necessary registration with local bodies under Shops & Establishment Act or other applicable acts of State / Central Govt. authorities for providing Catering /Guesthouse related activities, if applicable, shall be obtained by the agency before commencement of work and submitted to EIC for verification.

1.6Bidders shall provide such evidence of their continued eligibility, satisfactory to the Company, as the Company shall reasonably demand any time within the currency of the contract .

1.7The Bidder shall submit attested copies of original documents defining the constitution or legal status, place of registration, and principal place of business; written power of attorney of the signatory of the Bid to commit the Bidder; along with the bid.

Bid Document No.- ER-1HQ/C&M/40023784

2.CONTRACT ELIGIBILITYCRITERIA:

Further, the contract eligibility includes the following:

2.1Experience on similar completed works executed during the last seven years; and details like monetary value, clients, proof of successful completion.

2.2Documentary evidence of adequate financial standing, Certified by Bankers,

Audited Profit & Loss A/c and Balance Sheet, Annual turnover in last three years, access to adequate working capital. In case where audited results of last(preceeding) financial year is not available, certificate of financial statement from a Chartered Accountant shall also be considered acceptable).

2.3On the Guest House contract works of NTPC, the agency shall deploy its own regular

employees and no subcontracting, in any form is allowed. Key personnel available and proposed to be engaged for management and supervision of the, Guest House/Transit Camp, their qualifications and experience - Valid certificates by a recognized University, technical Board or Ministry of Government of India would only be taken cognizance of.

2.4The minimum qualification and experience* of the personnel proposed to be engaged may be as under-

Manager- Diploma in Hospitality Management or Hotel Management with min 3 years of experience

Graduate with min 7 years of experience Or

12th pass with min 10 years of experience.

Supervisor- Graduate and min 2 years of experience Or

12th pass and min 5 years of experience Cook- 8th Pass and min five years experience Bearer- 8th Pass and min 2 years of experience

Sweeper/Cleaner/Housekeeping Staff –Literate (At least should be able to speak and read local languages).

*- experience should be in Guest House / Transit Camp / Management Training Institute of Central Govt. Deptts/ PSUs/Large Organizations of repute/ 2 Star (or above star) Hotels

Further, the character and antecedent report of the personnel proposed to be engaged should be clean. It shall be the responsibility of the agency to submit to NTPC, such verification report in respect of the staff proposed to be engaged, from a statutory authority, before deployment of the person on the work.

2.5Information regarding projects in hand, current litigation, orders regarding exclusion/expulsion or black listing, if any.

2.6Note: Requisite details as above may please be filled in the format as provided hereafter

10.0As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be required to be uploaded in the C-folder.

Bid Document No.- ER-1HQ/C&M/40023784

a)(i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (b) below

b)Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organizations / Public Sector Enterprises.

c)“Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating the Books / Records / documents on the basis of which the Certificate is issued”.

d)The Bidder shall indicate on copies of credentials (copies of the work orders and performance / completion certificates from Govt. / PSU / Organizations as specified in the Qualifying requirements, the conditions (9.1.0 (A), (B) or (C) and 9.3.0 of Qualifying Requirements against which the credential is being submitted may be indicated on the document.

Original documents for verifications shall be produced as and when called for.

10.1The following documents shall also be submitted / uploaded by the bidders in C-Folder.

I.Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

II.Copy of Power of Attorney of Authorized Signatory (if applicable)

III.The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

IV. Copy of Sales Tax registration, Service Tax registration, STCC/TIN, works tax Registration certificate.

V.Copy of PAN Card.

VI.	The bidder should possess Service Tax registration number or must furnish an
	undertaking to furnish Service Tax registration number within one month of award
	of contract.
VII.	Copy of registration with Central Government / State Government / Public Sector
	Undertaking if any.
VIII.	Details of manpower (Technical / Non Technical), Tools and Plants. Also the bidder
	must submit the list of works in hand and percentage completed.
IX.	Satisfactory evidence of authority / Power of attorney of the person signing on
	behalf of the bidder.

X.Bidders are requested / advised to check the qualifying requirements (QR) of the subject tender before downloading / buying the tender document online.

11.0NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive and the price bid shall be returned to the bidder without being opened.

12.0Issuance of Bidding Documents to any bidder or Participation in the tender by the Bidder shall not construe that bidder is considered qualified.

Bid Document No.- ER-1HQ/C&M/40023784

DETAILS TO BE FURNISHED FOR VENDOR CODIFICATION

1.Mandate form (EFT FORM) duly filled and signed by the bankers in the format as enclosed in Annexure 1.

2.Copy of cancelled cheque showing the details of the bankers and IFSC code on the cheque leaf (Cheque leaf should be from the same bank from where the mandate form has been signed and should be of the account holder, who will be the vendor under whose name vendor code is to be generated)

3.Copy of PAN card of the owner/ company. In case, owner’s PAN card is being given, a certificate on the letterhead should be given indicating that the proprietor of the company is the person on whose name PAN card is given and the Income Tax returns are filed with the PAN number given.

4.Copy of VAT registration certificate

5.Copy of Service Tax Registration

6.Copy of registration with PF authorities if registered

7.Company registration certificate copy

8.Detailed profile of the company with details of important contract/ order execution

9.Copy of partnership deed if it is a partnership company. Copy of memorandum of association and article of association in case of a Limited Company.

INDICATIVE CERTIFICATE FROM THE PROPRIETOR TO BE GIVEN ON THE LETTER HEAD OF

THE FIRM:

CERTIFICATE

THIS IS TO CERTIFY THAT I, “____(NAME OF THE PROPRIETOR)______” AM THE PROPRIETOR OF THE FIRM, “__________(Name of the firm) _____” AND ALL THE IT RETURNS OF THIS FIRM IS BEING FILED AGAINST PAN NO “_____ (PAN NO OF THE PROPRIETOR) _____”, WHICH IS IN MY NAME. I, AS THE PROPRIETOR, AM RESPOSIBLE FOR ALL THE TAX RETURNS AGAINST THE FIRM.

# - To be filled by new vendor (Prospective) who is not yet a supplier of NTPC and interested in participating in tendering process in NTPC.

Bid Document No.- ER-1HQ/C&M/40023784

ANNEXURE 1

MANDATE FORM/ EFT FORM

(TO BE RETURNED TO NTPC Limited, ER-1HQ, PATNA, duly filled & signed along with cancelledcheque)

NTPC Limited

Eastern Region-1 Headquarters, Patna,

2nd Floor, LNJP Bhawan, Dakbunglow Chowk Patna – 800001 (Bihar)

ATTN: AGM (F&A)

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We hereby authorize NTPC limited, ER-1HQ, Patna to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS. USE OF BLACK INK IS ADVISED) 1.NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3.TELEPHONE NO.(WITH STD CODE)

Land Line

Mobile

4.BANK PARTICULARS A).BANK NAME AND ADDRESS:

Pin code

B). BANK TELEPHONE NO (WITH STD CODE)

C). RTGS/NEFT/IFSC CODE	:
D). BRANCH CODE NO	:

E)9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

F)BENEFICIARYS BANK ACCOUNT NUMBER:

Bid Document No.- ER-1HQ/C&M/40023784

G) BANK ACCOUNT TYPE (TICK THE CORRECT ONE)

SAVINGS

CURRENT

LOAN

CASH CREDIT

OTHERS

H). E-MAIL address of the beneficiary (for intimating regarding release of payments:

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE(S) OF BENEFICIARY(S)

DATE

BANK CERTIFICATION:

It is certified that above mentioned beneficiary(s) holds a bank account no. ____________

_____________________________ with our branch and the Bank particulars mentioned above are correct.

SIGNATURE OF AUTHORISED SIGNATORY:

AUTHORISATION NUMBER:

Date:

Name

OFFICIAL STAMP

Bid Document No.- ER-1HQ/C&M/40023784

DETAILS REQUIRED FROM VENDORS/ CONTRACTORS FOR

E-PROCUREMENT/ E-TENDERING

In NTPC, all transactions are through ERP. In line with this, tendering process will also be done through ERP system in e- procurement (e-tendering) mode. As you are well aware e-tendering will make the system more transparent, hassle free and comfortable to all concerned. You may visit our following websites for getting all the details, FAQs (Frequently Asked Questions), and other details of e-tendering process.

a) https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

b) http://www.ntpctender.com – and use the link “Click here to visit e-tender site”

Basic requirements of vendor/ contractors for e-procurement in NTPC:

a)The vendor/ contractor should have vendor code of NTPC for which details to be submitted in Form A. If you are already having a vendor code created in NTPC, these details need not be provided again.

b)Bidder should have e-mail ID for the person who will be doing transactions for e-procurement. It may be noted that the person shall be responsible for filling all the details in the e-tendering including the prices for bidding. Hence, this e-mail ID should be given with due care.

c)There should be internet connectivity preferably with broad band connectivity.

d)Class III Digital Certificate as per Indian IT Act from any of the certifying agencies.

(It may be noted that the class III digital certificates are used in e-tendering of various govt. agencies like PWD/ State electricity board etc. and if you are already using digital certificate for this purpose, same can be used for NTPC e-procurement also).

Some of these agency details are available in following web sites:

ÿhttp://www.tcs-ca.tcs.co.in/

ÿhttp://www.safescrypt.com/

ÿhttp://www.mtnltrustline.com/

ÿhttps://www.ncodesolutions.com/

ÿhttps://www.e-mudhra.com/

e)Suitable training, if necessary will be given to the contractors for their e-bidding by NTPC

You are requested to fulfill the process of participating in the e-tendering as above and arrange to send the duly filled in Form B to enable us to keep you under e-tendering/ e-procurement list of vendors. It may be noted that in case you are not furnishing these details, we may not be in a position to consider you for e-tendering/ e-procurement cases.

In case you need any clarifications in this regard, you may contact:

1	Shri. Shrawan Kumar, Addl. General Manager (C&M)	Ph: +919473199887
2	Shri. K.R.P. Rajan, Manager (C&M)	Ph: +919471003679

Bid Document No.- ER-1HQ/C&M/40023784

Form A : (New prospective Vendors)

Request for Login ID on NTPC e-Tender.

If you are not a supplier of NTPC, and interested in participating in e-Tenders in NTPC, please fill in the following :

Vendor details

1Name of Vendor:

2Vendors Mail ID:

3Address:

4	City:

5	State:

6	Country:

7	Pin:

8Telephone NO

9Fax Number:

Vendors Banker details

1Bankers Name

2Account Number

3	Branch

4	Bankers Address

Vendors Statutory Details

1PAN Number

2CST Number

3Excise Registration no

4SSI Number

Vendors Contact details

1Contact person

2Designation

3	Mail ID

Bid Invitation Details

1	Bid invitation no interested in

2	DD details as tender fee	Issuing bank

		DD no & Date

		Amount

		Valid up to

Note : Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the NIT/Bid Invitation along with the DD of required amount towards cost of bid documents (in case of Open Tender only). Vendors registered with NSIC and SSI units of the respective state are exempted from payment of Tender fee for open tenders, for limited tenders no tender fee is required.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Signature :

Name :

Name of Company/ Firm with Seal :

Date :

Bid Document No.- ER-1HQ/C&M/40023784

Form B : ( for Existing Vendors)

Request for Login ID on NTPC e-Tender.

If you are already a supplier of NTPC, and interested in participating in e-Tenders of NTPC, please fill in the following form :

1	Existing Vendor code with NTPC		- PRE - ERP

2	Existing Vendor code with NTPC	-	POST – ERP

Vendor details

1Name of Vendor:

2Vendors Mail ID:

Vendors Contact details

1Contact person

2Designation

3	Mail ID

Bid Invitation Details

1	Bid invitation no interested in

2	DD details as tender fee	Issuing bank

3	DD no & Date		4. Valid up to

5	Amount

Vendor details ( ONLY IN CASE OF CHANGE )

1Name of Vendor:

2Vendors Mail ID:

3Address:

4	City:	5.	State:

6	Country:	7.	Pin:

8	Telephone NO	9.	Fax Number:

Vendors Banker details

1	Bankers Name

2	Account Number	3.	Branch

4	Bankers Address

Vendors Statutory Details

1PAN Number

2CST Number

3Excise Registration no

4SSI Number

Note : Please download the form. Please tick the appropriate box in front of vender code to indicate whether the vendor code given is Pre-ERP or Post ERP.

For Open Tenders, Tender fee (i.e. cost of bid documents) can be paid through DD or payment Gateway. In case the payment is opted through DD, it should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation. Vendors registered with NSIC and SSI units of the respective state are exempted from payment

of Tender fee for Open Tender, for limited tenders no payment is required. Request for User ID & Password may be sent through E-mail or manually to the Package in charge / Contact person as mentioned in the NIT/Bid

Invitation.

Signature	:
Name	:
Name of Company/ Firm with Seal	:
Date	:

Bid Document No.- ER-1HQ/C&M/40023784