NTPC LIMITED

(A GOVT. OF INDIA ENTERPRISE)

(CORPORATE CONTRACTS, NOIDA)

INVITATION FOR BIDS (IFB)

FOR

COAL HANDLING PLANT PACKAGE

FOR

LARA SUPER THERMAL POWER PROJECT, STAGE-I (2X800 MW)

AT

LARA, DISTRICT RAIGARH, STATE OF CHHATTISGARH, INDIA

(International Competitive Bidding)

IFB No.: CS-9548-155(R)-2

Date: 05.06.2014

1.0NTPC Ltd. invites sealed bids on Two Stage Bidding Basis (Stage-I: Techno- Commercial Bid & Stage-II: Price Bid) from eligible Bidders for Supply and Installation of Coal Handling plant Package for Lara Super Thermal Power Project, Stage-I (2X800 MW) situated at Lara in District Raigarh in Chhattisgarh, as per the brief Scope of Work mentioned hereinafter.

2.0BRIEF SCOPE OF WORK

The brief Scope of work is as under:

The scope of work shall include Design, engineering, manufacture, shop fabrication, assembly, testing and inspection at manufacturer’s works, packing, dispatch, transportation, transit insurance, custom clearance etc as applicable, delivery to site, unloading, handling and storage at site, insurance during storage, complete services of construction, erection including erection supervision, testing, inspection, commissioning and handing over to Employer and Guarantee testing including all associated electrical, civil, structural and architectural works for Coal Handling Plant for LARA STPP, Stage-I (2X800 MW) including supply of mandatory spares as specified in the bidding document no CS-9548-155(R)-2.

3.0NTPC intends to finance the Coal Handling plant Package for Lara STPP, Stage-I (2X800MW) through External Commercial Borrowings/Own resources.

4.0Detailed specification, scope of work and terms & conditions are given in the bidding documents, which are available for examination and sale at the address given below and as per the following schedule:

Bidding Document No.	: CS-9548-155(R)-2
Document Sale Date	:	From 05.06.2014 to 20.06.2014
& Timing	:	From 1000 hrs to 1500 hrs (IST)

Bid Receipt Date & Time for : Up to 30.06.2014 by 1430 hrs (IST) Stage-I (Techno-Commercial) Proposal

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Bid Opening Date & Time of	:	30.06.2014 at 1500 hrs (IST)
Stage-I (Techno-Commercial) Proposal
Bid Opening Date & Time of	:	To be intimated separately
Price Proposal
Cost of Bidding Documents	:	Rs. 22,500/- (Rupees Twenty Two
		Thousand Five Hundred only) per set for

Indian Bidders and US $ 500 (US Dollar Five

Hundred only) per set for Foreign Bidders.

4.1Prospective Bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC.

5.0All bids must be accompanied by Bid Security of an amount of Rs. 6,59,24,000/- (Indian Rupees Six Crore Fifty Nine Lac Twenty Four Thousand only) or US Dollars

1,117,600/- (US Dollars One Million One Hundred Seventeen Thousand Six Hundred only.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY NTPC AS BEING NON- RESPONSIVE AND RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

6.0BENEFITS/EXEMPTIONS TO SUPPLIES FOR MEGA POWER PROJECTS

Lara STPP, Stage-I (2X800MW) has been declared a Mega Power Project by the Government of India. Accordingly, supplies of goods under this package shall be eligible for the benefits/ exemptions as per provisions of the relevant policy & notifications of the Govt. of India.

7.0Qualifying Requirements for Bidder

7.1.0In addition to the requirements stipulated in Section ITB (Instructions to Bidder), the following shall also apply.

7.1.1a) The Bidder should have designed, manufactured/ got manufactured, erected and commissioned at least one number integrated bulk material handling plant (essentially comprising of conveying and crushing) including all associated structural steel works and electrical works of 1000 Metric tonnes per hour rated capacity or above for coal or other minerals of equivalent volumetric capacity which should have been in successful operation for at least one (1) year prior to the date of Techno- Commercial bid opening.

or

b)The Bidder should have designed, manufactured/ got manufactured, erected/ supervised erection and commissioned/ supervised commissioning at least one number of integrated bulk material handling plant (essentially comprising of conveying) of at least 1000 Metric tonnes per hour rated capacity or above for coal/other minerals which should have been in successful operation for at least one

(1)year prior to the date of Techno-Commercial bid opening and collaborates/associates with a design agency who has designed at least one number integrated bulk material handling plant (essentially comprising of conveying and crushing) of 1000 Metric tonnes per hour rated capacity or above for coal or other minerals of equivalent volumetric capacity which should have been in successful

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operation for at least one (1) year prior to the date of Techno-Commercial bid opening.

and

7.1.2Bidder should have designed, manufactured, supplied, erected and commissioned including all associated structural steel works and electrical works at least one (1) number cantilever boom type, slewable and luffable, bucket wheel type traveling Stacker-cum-Reclaimer suitable for stacking and reclaiming at a rated continuous capacity of 1000/1000 Metric tonnes per hour (or above) for coal or other mineral of equivalent volumetric capacity which should have been in successful operation for at least two (2) years prior to the date of Techno-Commercial bid opening.

and

7.1.3Bidder should have executed the following works within the preceding seven (7) years prior to the date of Techno-Commercial bid opening:

i)a) Basement type structures like track hoppers, wagon tippler complex, etc. involving excavation and dewatering and industrial buildings with finishing works.

b)Minimum 20,000 cu.m. of reinforced cement concrete work in any one (1) year in a single contract.

ii)a) Minimum 4,000 MT of fabrication of steel structures in a period of any one

(1)year in a single contract.

b)Minimum 4,000 MT of erection of steel structures in a period of any one

(1)year in a single contract.

7.1.4Bidder who meets the requirements of only para 7.1.1 and 7.1.3 above can also participate provided it collaborates / associates with a firm who fully meets the requirements specified at para 7.1.2 above.

7.1.5Bidder who meets the requirements of only paras 7.1.1 and 7.1.2 above can also participate provided it associates with a single firm who fully meets the requirements specified at para 7.1.3 above. In case the Bidder itself meets the requirement of either civil or steel structural works as stipulated at para 7.1.3 (i) (a)&(b) taken together or 7.1.3 (ii) (a)&(b) taken together above respectively, it can associate for the balance portion (i.e. the steel structural works or civil works) with a single firm who meets the requirement of the civil works or steel structural works as mentioned at para 7.1.3 (i) (a) & (b) taken together or 7.1.3 (ii) (a)&(b) taken together above respectively.

7.1.6Bidder who meets the requirements of only para 7.1.1 above can also participate provided it collaborates / associates with a firm / firms who fully meet(s) the requirements specified at para 7.1.2 and 7.1.3 above. In case the Bidder itself meets the requirement of either civil works or steel structural works as stipulated at para 7.1.3 (i) (a)&(b) taken together or 7.1.3 (ii) (a)&(b) taken together above respectively, it can associate for the balance portion (i.e. the steel structural works or civil works) with a single firm who meets the requirement of the civil works or steel structural works as mentioned at para 7.1.3(i) (a)&(b) taken together or 7.1.3 (ii) (a)&(b) taken together above respectively.

7.1.7In all cases where Bidder collaborates / associates as per para 7.1.1(b), 7.1.4, 7.1.5, and 7.1.6 above, Bidder shall furnish undertaking(s) jointly executed by it and its Collaborator(s)/Associate(s) for successful performance of the relevant system as per

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NTPC format enclosed in bidding documents. The Deed(s) of Joint Undertaking(s) shall be submitted along with the Techno-Commercial bid failing which the Bidder shall be disqualified and its bid shall be rejected. In case of award, Collaborator/Associate for civil works & steel structural works will be required to furnish an on-demand bank guarantee for 1.25% (one & quarter percent) of total contract price of package in addition to the contract performance security to be furnished by the Bidder. Associate for only Civil works or only steel structural works, will be required to furnish an on demand bank guarantee of 0.63% (point six three percent) of total contract price of package in addition to the contract performance security to be furnished by the Bidder. Collaborator/Associate for stacker cum reclaimer will be required to furnish an on- demand bank guarantee for 0.25% (quarter percent) of the total contract price of the package in addition to the contract performance security to be furnished by the Bidder. Collaborator/Associate for Bidders seeking qualification through para 7.1.1(b) for design agency will be required to furnish an on-demand bank guarantee for 0.125% (one eighth of one percent) of total contract price of package in addition to the contract performance security to be furnished by the Bidder.

NOTES for clause 7.1.3 above:

i)The word “executed” means the Bidder or its sub-contractor should have achieved the criteria specified in the above QR within the preceding seven year period even if the contract has been started earlier and / or is not completed / closed.

ii)The one (1) year period means any continuous twelve (12) months period.

7.2.0Financial Criteria of Bidder:

7.2.1The average annual turnover of the Bidder in the preceding three (3) financial years as on the date of Techno-Commercial bid opening, should not be less than Rs. 2075 million (Indian Rupees two thousand seventy five million only) or in equivalent foreign currency.

7.2.2The Net Worth of the Bidder as on the last day of the preceding financial year should not be less than 25% (twenty five percent) of the paid-up share capital.

7.2.3In case the Bidder is not able to furnish its audited financial statements on stand alone entity basis, the unaudited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

(i)Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of the Holding Company.

(ii)A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated financial statement of the Holding Company.

In case where audited results for the preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

7.2.4In case a Bidder does not satisfy the financial criteria, stipulated at Cl. 7.2.1 and/ or Cl.7.2.2 above on its own, its Holding Company would be required to meet the stipulated turnover requirements at Cl.7.2.1 above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is atleast equal to or more than the paid-up share capital of the Holding Company. In such an event, the Bidder

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would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from its Holding Company, supported by Board Resolution of the Holding Company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

7.2.5The unutilised line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by its Bankers should not be less than Rs. 1220 million (Indian Rupees One thousand two hundred twenty million only) or in equivalent foreign currency.

In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.

7.2.6Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/guarantee limit for the whole group, the Bidder would be required to provide a Banker’s certificate regarding the unutilised line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre shall certify that out of the aforesaid limits certified by its bankers’, the Bidder shall have access to the line of credit of a level not less than the specified amount at Cl.7.2.5 above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

7.2.7In case the Bidder’s unutilised line of credit for fund based and non-fund based limits specified at Cl.7.2.5 above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case the Bidder is awarded the contract, the Bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amount at clause 7.2.5 above to the Bidder or to the Treasury Centre as the case may be, shall be acceptable.

7.3.0Financial Criteria of Collaborator(s)/Associate(s):

7.3.1For Bidder seeking qualification through clause no. 7.1.1 (b) / 7.1.4 / 7.1.5 / 7.1.6, the average annual turnover of its Collaborator(s)/Associate(s) in the preceding three (3) financial years as on the date of Techno-Commercial bid opening, should not be less than the amounts specified below :

a)Rs. 207 million (Indian Rupees two hundred seven million only) or in equivalent foreign currency for design agency (meeting requirement of Clause

7.1.1(b) above).

.

b)Rs. 90 million (Indian Rupees Ninety million only) or in equivalent foreign

currency for Collaborator/Associate for stacker reclaimer (meeting requirement of Clause 7.1.2 above).

c)Rs. 960 million (Indian Rupees Nine hundred Sixty million only) or in equivalent foreign currency for Collaborator/Associate for Civil works (meeting requirement of Clause 7.1.3(i) above).

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d)Rs. 530 million (Indian Rupees Five hundred thirty million only) or in equivalent foreign currency for Collaborator/Associate for steel structural works (meeting requirement of Clause 7.1.3(ii) above).

In case Bidder collaborates/associates with a single firm for more than one work as above then the average annual turnover of such firm shall not be less than the sum of the turnovers specified above for the works for which the Bidder is collaborating/associating with the firm.

7.3.2The Net Worth of each Collaborator/Associate as on the last day of the preceding financial year should not be less than 25% (twenty five percent) of its paid-up share capital.

7.3.3In case the Collaborator(s)/Associate(s) is/are not able to furnish its audited financial

statements on stand alone entity basis, the unaudited unconsolidated financial statements of the Collaborator(s)/Associate(s) can be considered acceptable provided the Collaborator(s)/Associate(s) further furnishes the following documents for substantiation of its qualification :

i)Copies of unaudited unconsolidated financial statements of the Collaborator(s)/Associate(s) along with copies of the audited consolidated financial statements of the Holding Company of Collaborator(s)/Associate(s).

ii)A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the bidding documents, stating that the unaudited unconsolidated financial statements form part of the consolidated financial statements of the Holding Company of Collaborator(s)/Associate(s).

In cases where audited results for the preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

7.3.4In case the Collaborator(s)/Associate(s) does not satisfy the financial criteria, stipulated at Cl. 7.3.1 and/ or Cl.7.3.2 above on its own, its Holding Company would be required to meet the stipulated turnover requirements at Cl.7.3.1 above, provided that the net worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital of the Holding Company. In such an event, the Collaborator(s)/Associate(s) would be required to furnish along with Bidder’s Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution of the Holding Company, as per the format enclosed with the bidding documents, pledging unconditional and irrevocable financial support to the Collaborator(s)/Associate(s) to honour the terms and conditions of the Deed of Joint Undertaking in case of award of the contract to the Bidder with whom Collaborator/Associate is associated.

7.3.5For Bidder seeking qualification through clause no. 7.1.1 (b) / 7.1.4 / 7.1.5 /7.1.6, the unutilised line of credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of its Collaborator/Associate as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by Collaborator’s/Associate’s Bankers, should not be less than the amounts specified below:

i)Rs. 57 million (Indian Rupees Fifty Seven million only) or in equivalent foreign currency for design agency (meeting requirement of Clause 7.1.1(b) above)

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ii)	Rs. 32 million (Indian Rupees thirty two million only) or in equivalent
	foreign currency for Collaborator/Associate for stacker-reclaimer (meeting
	requirement of Clause 7.1.2 above)

iii)Rs. 185 million (Indian Rupees One hundred eighty five million only) or in equivalent foreign currency for Collaborator/Associate for Civil works (meeting requirement of Clause 7.1.3(i) above).

iv)Rs. 113 million (Indian Rupees one hundred thirteen million only) or in equivalent foreign currency for Collaborator/Associate for steel structural works (meeting requirement of Clause 7.1.3(ii) above).

In case Bidder collaborates/associates with a single firm for more than one work as above then the unutilised line of credit for fund based and non-fund based limits of such firm shall not be less than the sum of the unutilised line of credit for fund based and non- fund based limits specified above for the works for which the Bidder is collaborating/associating with the firm.

In case certificates from more than one bank are submitted, the certified unutilized limits shall be of the same date from all such banks.

7.3.6Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Collaborator/Associate having combined credit/guarantee limit for the whole group, the Collaborator/Associate would be required to provide a Banker’s certificate regarding the unutilised line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre shall certify that out of the aforesaid limits certified by the bankers’, the Collaborator/Associate shall have access to the line of credit of a level not less than the amount specified at Cl.7.3.5 above. In proof of this, the Bidder would be required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the Collaborator’s/Associate’s Holding Company, as per the format enclosed in the bidding documents, pledging unconditional and irrevocable financial support to Collaborator(s)/Associate(s) to honour the terms and conditions of the Deed of Joint Undertaking in case of award of the contract to the Bidder with whom

Collaborator/Associate is associated.

.

7.3.7In case the Collaborator’s/Associate’s unutilized line of credit for fund based and non- fund based limits specified at Cl.7.3.5 above is not sufficient, a comfort letter from one of the bankers specified in the bidding documents unequivocally stating that in case of award of contract to the Bidder with whom Collaborator/Associate is associated, the Bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amounts at Cl.7.3.5 to the Collaborator/Associate or to the Treasury Centre as the case may be, shall be acceptable.

NOTES for clause nos 7.2.0 and 7.3.0 above

(i)Net worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

(ii)Other income shall not be considered for arriving at annual turnover.

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(iii)For unutilized line of credit for fund based and non-fund based limits and Turnover indicated in foreign currency, the exchange rate as on seven (7) days prior to the date of Techno-Commercial bid opening shall be used.

7.4.0Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / its Collaborators/ Associates/ Subsidiaries/Group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer

8.0NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action.

9.0A complete set of Bidding Documents may be purchased by any interested bidder on submission of a written application and payment (non-refundable) of the cost of bidding documents as mentioned at clause 4.0 above in the form of a Crossed Account Payee Demand Draft in favour of NTPC Limited, New Delhi. The bidding documents can also be downloaded from http://www.ntpctender.com on registration and online payment (non-refundable) towards cost of bidding documents and the downloaded documents can be used for bidding purposes. In case the registered bidders who have downloaded the bidding documents require an additional manual copy of the documents then such bidders shall be required to purchase the manual copy of the bidding documents following the procedure detailed above. Issuance of bid documents to any Bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted and opened at the address given below in the presence of Bidder’s representatives who choose to attend the bid opening.

10.0Address for communication:

DGM (CS-II)/Dy. Manager(CS-II), NTPC Limited, 6th Floor, Engineering Office Complex,

A-8A, Sector-24, NOIDA,

Distt. Gautam Budh Nagar, (UP), INDIA Pin – 201301.

Fax No.: 0091-120 – 2410359/2410011

Tel. No.: 0091-120-4946665 / 4948674/2410528

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