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NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Tal.- South Solapur, Solapur 413 215

TEL: 0217-2252504/50 FAX: 0217-2252505

NOTICE INVITING TENDER

(Domestic Competitive Bidding)

Bid Invitation No: 40022421 Date: 24.05.2014

1.0Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station, Tal. South Solapur, Solapur, Maharashtra, a unit of NTPC Limited invites tenders for the work of “Housekeeping contract at Township of NTPC Solapur”.

2.0

	Bid Invitation No	40022421

	Name of the work	Housekeeping contract at Township of NTPC Solapur

	Bidding System	Single Stage, Two Part Bidding

		INR.1020.00
	Cost of Tender Document	Tender fee shall be submitted in the form of Demand Draft / Banker's
	Cost of Tender Document	cheque / Pay Order from any Nationalized / Scheduled Bank drawn
	(TENDER FEE)	in favour of NTPC Limited, payable at Solapur or paid through our

		SRM Portal payment gateway
		http://www.ntpctender.com/nit/listNITs.asp?srm=1

	Sale of Tender Document	From 26.05.2014, 00:00 Hours to 25.06.2014, 23.59 Hours

	Last date and time of	07.07.2014 up to 16:00 hours
	tender submission	07.07.2014 up to 16:00 hours
	tender submission

	Technical Bid Opening	07.07.2014 at 16:30 hours, after scrutiny of EMB / Bid Security
	Date and Time	Envelop

	Price Bid Opening	Date and Time will be intimated later on only to Technically qualified
	Price Bid Opening	bidders.
		bidders.

	Estimated cost (in INR)	INR. 44.17 Lakhs

	Earnest Money Deposit	INR. 99,000 (Rupees. Ninety Nine Thousand only)
	(EMD)
		Demand Draft / Banker's cheque / Pay Order from any Nationalized /
	Acceptable form of EMD	Scheduled Bank drawn in favour of NTPC Limited, payable at
		Solapur or an unconditional and irrevocable Bank Guarantee from
		any of the banks specified in the bidding documents.

	Contract Period	Twelve (12) months

	Reverse Auction	Not applicable

3.0 Initial Steps for participation in our e-tender is as per the table mentioned below.

Type of Vendor	Required Document for viewing our tender document
Vendors already having	1.	Before download/viewing our tender document, party has to pay
SRM vendor code and		requisite tender fee either through payment gateway by clicking
Password		on “pay tender fee” after login in our SRM site or send DD to us
		directly which should reach us at least two working days prior to
		Last Date of Tender Fee Payment /sale close
Vendors already having	1.	Duly Filled Annexure-2 (format given below) should reach us at
SAP vendor code, but does		least two working days prior to Last Date of Tender Fee

not have SRM login id and	Payment.
Password	2. Before download/viewing our tender document, party has to pay
	requisite tender fee either through payment gate way by clicking
	on “pay tender fee” after login in our SRM site or send DD to us
	directly, which should reach us at least two working days prior
	to Last Date of Tender Fee Payment./sale close
New Vendor neither having	1. Duly Filled Annexure-1 (format given below) and PAN card
any vendor code in SAP	scanned/photo copy (self Attested) along with the detailed
nor any SRM login id and	address should reach us at least three working days prior to
Password	Last Date of Tender Fee Payment /sale close
	2. Before download/viewing our tender document, party has to pay
	requisite tender fee either through payment gate way by clicking
	on “pay tender fee” after login in our SRM site or send DD to us
	directly, which should reach us at least three working days prior
	to Last Date of Tender Fee Payment./sale close

Note:
1.	The agency can login e-tender site (SRM login site) for participation in our tendering after
	complying to above. The agency can reach our e-tender site (SRM login site) directly through
	below mentioned address.	https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
	They can also reach our e-tender site (SRM login site) through www.ntpctender.com and
	clicking on Login (e-Tender).
2.	Demand Draft shall be in the favour of NTPC Ltd., Payable at Solapur.

4.0Bid Security and Power of Attorney (as per ITB clause no 11 (a)) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Power of Attorney (as per ITB clause no 11 (a)) shall be treated as non-responsive by the employer and shall not be opened.

5.0BRIEF SCOPE OF WORK:

The scope of contract includes following conservancy/sanitation works in the township area of NTPC Solapur:

A.Conservancy/sanitation works for residential buildings, non-residential buildings like community center, shopping center, executive club, balbhavan, union office, hospital, recreation club, executive club, trainee hostel etc. :-

1.Collection of garbage from the quarters of all floors daily.

2.Wet cleaning of public building like shopping complex, Bal bhawan, community centre, executive club etc. at periodical intervals .

3.Removal and burial of dead animals like cat, dog, cow and buffalo etc. at the identified places.

4.Cleaning of chock age of manholes and gully chambers.

B.Sweeping & Cleaning of roads & drains:

All sizes of roads, paved berms including small drains,(width upto 400mm) in the township on a regular basis and cleaning of storm water drains of size above 450mm width as per instruction of EIC.

6.0QUALIFYING REQUIREMENT’S (QR) FOR BIDDERS

(Bidder should meet the QR stipulated hereunder).

6.1The bidder should have executed Housekeeping works / General Civil works in last 07 (seven) years as on the date of bid opening:

a.Single Contract of value not less than ` 39.26 Lakhs each

b.Two contracts of value not less than ` 25.54Lakhs each

c.Three contracts of value not less than ` 19.63 Lakhs each

The word “ executed “ means the bidder should have achieved the criteria specified in the above qualifying requirements within the preceding seven(07) years period even if the contract has been started earlier/or is not completed/closed.

6.2Financial criteria:

6.2.1The average annual turnover of the Bidder, in the preceding three (03) financial years as on the date of bid opening shall not be less than ` 49.08 Lakhs (Rupees.

Forty Nine Lakhs Eight Thousand only).

6.2.2In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

6.3The bidder should have valid PF code number from Regional Provident Fund Commissioner.

6.4Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and capacity of the Bidder / his collaborators / associates / subsidiaries / group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

7.0GENERAL REQUIREMENTS:

The scanned self-attested copy of the following documents shall be uploaded in C-Folder:

(a)Copy of PF registration Number

(b)Copy of work orders / LOAs / agreements and completion certificates / proof of completion.

(c)Up to-date copy of Profit and Loss Account and Balance sheet of last three financial Years duly audited by Chartered Accountant.

(d)Up to-date copy of latest Banker Solvency Certificate.

(e)Name and address (es) of the sole proprietor / partners / board of directors and memorandum of articles of association / photocopy of the partnership deed / affidavit for proprietorship.

(f)Copy of registration with Central Government / State Government / Public Sector Undertaking if any applicable.

(g)Details of Manpower (Technical / Non Technical), Tools and Plants. Also the bidder must submit the list of works in hand and percentage completed.

(h)TIN Number / Sales Tax Registration Certificate / Works Tax Registration certificate / Service Tax Registration Number.

(i)Copy of PAN Card.

(j)Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the bidder

8.0Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before buying or downloading the Tender Documents online.

9.0Documents as a proof of meeting Qualifying Requirements shall be preferably uploaded online in our SRM Portal. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

10.0The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

11.0Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

12.0TENDER SUBMISSION:

The bidders should submit their offer as per the following pattern:

a)EMD or Bid Security: EMD of requisite amount in prescribed form. The envelope should be

super-scribed as with EMD ENVELOPE and the Bid Invitation number, date, Name of the work and Bid opening date (BOD) should be mentioned over it.

The full name, postal address with telephone number of the bidder shall be written on left hand corner of all the envelopes.

b)TECHNICAL BID (Online submission): Technical (un-priced) Bid comprising of documents mentioned herein clauses 7.0, Deviation Statement, Letter of Declaration and other documents shall be strictly uploaded online in C-folder as per instructions provided in

“Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E- tender website. Bidder should submit all the relevant documents in support of Qualifying Requirements and other conditions stipulated in the tender documents and technical details including catalogues / leaflets, if applicable. However, documents which cannot be up - loaded on-line (like Annual Report, PO Copies, etc.), may be submitted offline in separate sealed envelope by the stipulated bid submission closing date and time.

Original documents for verifications shall be produced as and when called for.

c)PRICE BID (Online submission): The PRICE bid shall be submitted online by quoting prices of all the items as per instructions provided in “Instruction to Bidder-E-procurement” and Bidder’s Manual /Guidelines available on NTPC E-tender website. Prices submitted / uploaded elsewhere shall not be considered for evaluation.

The online bidding system will not allow bid submission after the respective specified expiry date

and time. Bidders are advised to make sure that the bid submission is completed well in advance before the stipulated time for bid submission.

13.0BID OPENING

Bids shall be opened online as follows.

a)First Part of Opening:

EMD will be opened on the time and day set for opening of respective bids.

Technical Bid (QR documents / Technical offer) shall be opened online on the same day only of the bidders whose EMD / Bid Security is found in line with our requirements as mentioned in the tender documents.

Note:

i.All the supporting documents should have at least certified / attested by the bidder.

ii.After opening of Technical-bids (with acceptable EMD), the documents submitted by the bidders against QR conditions will be scrutinized. NTPC reserves the right to seek clarifications / confirmations on Technical Bid during the evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as & when called for.

iii.In case the bidder fails to submit the documents in support of meeting the qualifying requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and the bid security shall be returned.

b)Second Part of Opening:

The price bids of only those parties shall be opened who are found technically qualified after evaluation of the first part bid for which separate intimation will be sent to such qualified bidders.

14.0NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. In such circumstances, EMD only shall be returned without any additional financial liability to NTPC Limited.

15.0Tender documents are not transferable. Issuance of tender documents does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the Price bid of the bidder who is not meeting the qualifying requirements shall not be opened.

16.0If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working day.

17.0NTPC shall not be responsible for any postal delay / loss / damage or non-delivery of EMD / Bid Security.

18.0Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC

19.0MSME's registered with National Small Industries Corporation (NSIC) under single point registration scheme, in respect of tenders for the items for which such NSIC units are registered,

are eligible for issue of bid documents free of cost, exemption from Earnest Money Deposit and exemption from payment of Security Deposit for contracts awarded up to the monetary limit for which the unit is registered. Tenderers seeking exemption should enclose a photocopy of valid registration certificate as a proof, giving details such as validity, stores and monetary limits for above purposes. Above benefits cannot be availed by an NSIC unit in case of failure to produce a photocopy of valid registration certificate.

Such bidders will not be able to download the bidding documents.

20.0 Other terms and conditions of tender shall be as contained in Bid Documents 21.0 Address for Communication:

ADDITIONAL GENERAL MANAGER

(CONTRACTS & MATERIALS)-I/c

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Tal South Solapur, Solapur – 413215

PHONE: 0217 - 2252504 / 2252550 FAX: 0217 - 2252505 Email: rdjayawant@ntpc.co.in

Alternate Email: shobapattabhiraman@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart (or) www.ntpctender.com (or) www.ntpc.co.in

Annexure No-1

Request for Login ID on NTPC e-Tender

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following form:

Form A

For Prospective / New Venders:

Name of the Agency: ________________________

Address:

________________________________________

State: __________________

City: ________________

Country: ______________________________

Pin: ______________________________

Telephone No: _________________

Mobile: _____________

Fax Number: _________________________

Email ID:__________________________________

Other details :

Contact Person's Name: ________________________

Designation: ______________________________

Telephone No: _________________

Mobile: _____________

Fax Number: _________________________

Email ID: __________________________________

Note:

Request for login may be sent through E-mail to aninitk@gmail.com or through fax on 0217-2252505.

Annexure No-2

Request for Login ID on NTPC e-Tender

If you are already a supplier of NTPC, and interested in participating in E-tenders of NTPC, please fill in the following form:

Form B

For Existing Venders:

Existing Vendor code with NTPC: _____________

Phone Number:__________ Mobile:____________

Email ID:________________________________

Contact Person's Name:_______________________

Designation:______________________________

Address and other detail

Name: ___________________________________

Address:

________________________________________