(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR)
(CONTRACTS & MATERIALS DEPARTMENT)
NOTICE INVITING TENDERS
NIT No. IGSTPP/C&M/CS- NIT- 30 Dated.:- 29/04/2014
APCPL invites sealed bids for its INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR from reputed contractors/agencies who fulfill the Qualifying requirements for under mentioned package.
|
Sl. No. |
Description |
Package No. |
Est. Value (Rs Lakhs) |
Cost of Bid document EMD (in Rs) |
Bid Opening Date
(Technical bid ) |
Completion Period |
|||
|
01 |
Annual contract for liasoning with coal company & railways , loading, supervision joint sampling and analysis at coal loading end |
CRN-1427 |
11.25 |
1,275.00
26,000.00 |
01/07/2014 |
12 Months |
NOTE: I. The bid documents shall be on sale from 09/05/2014 and last date of sale of Bid Documents is 31/05/2014 (up to 16.00 Hrs).
II. Cost of Tender documents shall be in the form DD/Pay Order payable at Jharli/Bahadurgarh, in favour of "APCPL".
Bidders should meet the QRs stipulated here under:
1. The bidder should have executed the work of supervision of coal loading and coal analysis and liasioning, with coal companies and railways, at local level as well as with railway board for thermal power station. The bidder should preferably have local office at Kolkata,Sambalpur, Singrauli & Dhanbad.
2. The average annual turnover of the bidder in the preceding three (3) financial years (as on date of bid opening shall not be less than Rs. 12.50 lacs.
3. The bidder must have executed the work (as sl. No. 1 above) either of the following values during last seven ( 07 ) financial years ending last day of the month previous to the date of bid opening:-
i. One completed/executed work as above ( S. no . 1) , costing not less than Rs. 10.00 Lacs.
OR
ii. Two completed works as above ( S. no . 1) , costing not less than Rs. 6.25 lacs each
OR
iii. Three completed works as above ( S. no . 1) , costing not less than Rs. 5.00 Lacs each
4) The bidder should have a valid PAN no.
5) Word executed/ completed means the bidder should have achieved the progress specified in the QR even if the total contract is not completed/closed and the same shall be supported by the documentary evidence.
NIT No. IGSTPP/C&M/CS- NIT- 30 Dated.:- 29/04/2014
PART-II
PART-II GENERAL REQUIREMENTS:
1. The bidder should have PAN and Service tax registration no. It may be clearly noted that first payment shall be released only after submission of these documents.
2. Bid documents can be obtained from the address given at sl no 22 on any working day between 9.00 hrs. to 18.00 hrs. during the bid document sale period as indicated above. A request on bidder's own
letter head along with cost of bid document (Non-refundable) in the form of DD /CO/BC only in the
favour of APCPL payable at Bahadurgarh/Jharli is to be submitted for obtaining the bid
documents. Offers are to be submitted in two parts latest by 14-30 hrs of bid opening dates as indicated
in table shown above.
3. The bids shall be received up to 2.30 P.M. on due date of bid-opening in the office of AGM (C&M) APCPL, JHARLI and shall be opened at 3.00 P.M. on the dates as stipulated above in the presence of those bidders who wish to be present. If the date of opening happens to be a closed holiday, bids shall be received till next working day up to 2.30 PM and opened on the next working day.
4. Request for Tender Documents received after the last date of sale of tender documents, due to delay on account of postal/courier service or without requisite amount of tender documents shall not be
entertained
5. Detailed specifications of jobs including scope of work and all terms and conditions of NIT are given in tender documents.
6. Notwithstanding anything stated above, APCPL reserves the right to assess bidder's capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of APCPL and decision of APCPL in this regard shall be final
7. Single stage two envelop bidding system shall be adopted for the subject package. First envelop contains EMD, letter of undertaking, supporting documents for fulfilling the Qualifying Requirements and technical bid. Second envelop contains Commercial Bid only duly filled in, signed and stamped. Both Technical and Commercial bids shall be submitted before bid submission time and date. Bidder shall clearly indicate on the envelopes as Technical Bid along with EMD details and Commercial Bid.
8. The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status The qualification status shall be examined by the tender committee only during the process of evaluation. However, such issue of tender documents will not automatically mean that bidders are considered qualified.
9. For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the following documents along with their technical bid .
a) EMD & LOU(Letter of Undertaking) in prescribed forms.
b) IT return filed/Annual Report (Balance Sheet and Profit & Loss Account) of last three financial years/any other documents showing Turnover.
c) Copies of Work Orders/ Award Letters covering awarded value, detailed scope of work/terms & conditions/ bill of Quantities along with proof of execution/completion certificate as per above Qualifying Requirement. The bidder shall provide the reference list with contact address.
d) Firm's documents like Memorandum & Articles of association/ Partnership/ Proprietorship Deed/Certificate of Incorporation etc., with latest changes if any.
e) Income Tax Permanent Account Number (PAN), Sales tax/Service Tax Registration Numbers.
8.0 Intending bidders who fulfill the above-stipulated Qualifying Requirements are advised to visit the site to familiarize themselves with the nature and quantum of work and site conditions.
NIT No.: -IGSTPP/C&M/CS- NIT - 30 Dated:- 29.04.2014
10.0 TENDER SUBMISSION:
11.1 Tender will be submitted in 'THREE' separate sealed envelopes as below: All the three ((3) envelopes should be numbered clearly and super scribed with our NIT number, date, Bid opening Date and bidder's name and address. All three envelopes may be enclosed within a single envelope, however bidder should mention the related details on this envelope.
Envelope -I shall contain EMD (Earnest Money Deposit / Bid Guarantee) and letter of undertaking.
Envelope- II shall consist of QR (Qualifying Requirements) documents, Technical offer, If PAN, Service Tax registrations are already available, same may be enclosed along with.
Envelope-III shall consist of Price Bid including commercial deviation, if any.
11.2 Above three envelopes enclosed in the one envelop clearly super scribing NIT details and contents inside the envelope (Envelope-I, Envelope-II & Envelope-III) details shall be submitted by the bidder up to 14.30 hours on schedule date indicated in table A.
12.0 TENDER OPENING
12.1 First Part of Opening:
Envelope-I (EMD) and letter of undertaking will be opened at 15.00 hours on the day set for submission of tenders.
Envelope-II (QR documents / Technical offer) shall be opened on the same day only of the bidders whose EMD and letter of undertaking are found in order.
Note:
(i) All the supporting documents should be certified / attested by the bidder.
(ii) In case the bidder fails to submit the documents in support of meeting the qualifying requirements (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and their commercial bid shall be returned.
12.2 Second Part of Opening:
Envelope-III :-The commercial bids of only those parties shall be opened who meets Qualifying requirements and specifications. It shall be opened on a fixed date which will be intimated separately to only those parties who qualify in line with the qualifying requirements & specifications.
13.0 Tenders shall be opened in presence of bidder/s, who may wish to be present.
14.0 APCPL takes no responsibility for delay, loss or non-receipt of tender documents sent by post/courier.
15.0. The bidders meeting the qualifying requirements (Technically qualified) may be considered for registration/ Enlistment for similar requirements in future for a period of three years.
16.0 Tender papers are not transferable.
17.0 The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.
18.0 Bid not accompanied with requisite bid guarantee in a separate sealed envelope or bids accompanied by bid guarantee of inadequate value shall not be entertained. In such cases bids shall be returned to the bidders without being opened.
19.0 If the bid guarantee is in the form of Bank guarantee (BG), the bank should be from the list of banks whose bank guarantee is acceptable to APCPL and should be checked WHETHER THE STAMP PAPER FOR THE BANK GUARANTEE IS PURCHASED IN THE NAME OF THE BID GUARANTEE ISSUING BANK AND THE BANK GUARANTEE SHOULD BE SUBMITTED IN SPECIFIED FORMAT ONLY ALONG WITH BANK GUARANTEE VERIFICATION CHECK LIST. The Bank Guarantee verification check list should have been filled, signed and stamped by the bidder. The format of Bank Guarantee & Bank Guarantee verification check list is available with tender documents.
NIT No.: -IGSTPP/C&M/CS- NIT - 30 Dated:- 29.04.2014
20.0 APCPL reserves the right to extend the date for submission & opening of bids without assigning any reason thereof at its sole discretion.
21.0 Issuance of tender documents does not automatically mean that the bidders are considered qualified. APCPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.
22.0. APCPL reserves the right to accept or reject any or all tenders without assigning any reasons thereof. In such circumstances, EMD only shall be returned without any additional financial liability to APCPL If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.
23.0. Small Scale industries registered with NSIC/SSIDC (Registered in Haryana) shall be exempted from payment of cost of tender documents and Earnest Money Deposit (EMD) subject to submission of copy of valid registration giving details , monetary limits.
ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVLOPE SHALL BE REJECTED BY THE APCPL AS BEING NON -RESPONSIVE AND RETURNED TO THE BIDDERS WIHOUT BEING OPENED.
24.0 Address for Correspondence:-
Additional. General Manager(C&M)
ARAVALI POWER COMPANY PRIVATE LIMITED
Email: debijitkar@ntpc.co.in , rkdarbari@ntpc.co.in and mohanlal@ntpc.co.in
